Con-nect enables you to design forms that meet the requirements of the information structure in your company. Natural programs are used to handle the forms. For example, a form can be a standard memo layout used for internal mailing within your company or perhaps a standard billing form you send to your customers.
Important:
When using forms, the library SYSCNT2 must be defined as a
steplib.
This document covers the following topics:
There are three types of forms:
User Form
A form which is created via an interactive series of screens. A user
form can contain a maximum of 16 lines.
Natural Form
A form which is created via a program and associated maps. A Natural
form can contain as many lines as the buffer will support.
Entry Form
A form which is created via an interactive series of screens. An
entry form is used in connection with a document containing Con-form variables.
This Con-form (Cnf) document can contain as many lines as the editor buffer can
support. When you want to use the entry form, you must add an additional
document and specify the form name in the "Add Document" screen. The form will
then be displayed and you can fill the variables with the actual information.
This information will be included in the resulting document. Optional - you can
send the document which has been created using the entry form.
A user form or a Natural form can be used to create a document, or to send mail. When you use a form to send mail, you can predefine addressees or use global variables to pass the addressee information from the form program to the Send function.
When you add a form in Con-nect, you interactively design a user form or an entry form. You can also link an existing Natural program to a form name which can later be identified by Con-nect.
Issue the following command sequence from any point in Con-nect:
ADD Form
As a result, the "Add Form" screen appears.
11:01 AM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Form Monday
Folder Work___________ File _______________
Form Name ________________________________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
User Form _
or Entry Form _ Cnf Document ________________________________
or Program ________
Library SYSCNT2_
Addressee(s) ___________________________________
Private use _ or Security Read 7 Modify 7 Copy 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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In addition to the information which you enter in every "Add" screen (see The "Add" Screens), you must specify the following form definition criteria in the "Add Form" screen.
- Form Name
A unique name which identifies the form within Con-nect. This name must not exceed 32 characters.
- User Form
To add a user form, you mark this field with any character.
- Entry Form
To add an entry form, you mark this field with any character. In addition, you must enter the name of a Cnf document in the "Cnf Document" line.
- Cnf Document
When you add an entry form, you must enter the name of an existing Cnf document from your cabinet.
If the document name contains blanks, you must replace the blanks by the blank substitute character. By default, the blank substitute character is a slash (/). See Language, Command Sequence and Autosave.
You can also enter an asterisk (*) in this line to display a list of all available Cnf documents. To select a document, mark it with any character and press ENTER.
When you later modify the text of the original document, the modifications are not applied to the document which has been linked to the entry form. If you want to use the modified version of the document, see the description of the MODIFY command in this section for further information.
- Program
To add a Natural form, you enter the Natural program name in this line. In addition, you must enter the library name in the "Library" line.
The Natural program must have been defined previously (by the Con-nect administrator, yourself or another user).
Do not enter a name in this line, if you are adding a user form or entry form. For these types of form, Con-nect automatically generates programs where the name start with "F99".
- Library
The name of the current library is displayed by default. You can specify another library by typing over the default.
You can also enter an asterisk (*) in this line to display a list of all available libraries. To select a library, mark it with any character and press ENTER. The list provides the following options: the current library, the *STEPLIB library and up to 8 steplib libraries as defined in Natural Security.
When you add a user or entry form, the Natural program is created and cataloged in the current library. If you specified a library different than the current library, the Natural program is moved to the specified library after it has been cataloged.
When you add a Natural form, you must specify the Natural library in which the program is cataloged.
- Addressee(s)
When you add a user form or Natural form, you can predefine addressees. You specify the addressees in the same way as you do when sending a memo. The addressees must be separated by a blank. See Sending a Memo for further information.
The address list created at this point is stored with the form. It can be changed when the form itself is modified.
When you send the form, the address list is copied. You can modify the copied address list before sending the form (e.g. you can define additional addressees or remove predefined addressees). These modifications are only valid for the current send process. They are not applied to the original address list which is stored with the form.
This field does not apply for entry forms.
Press ENTER to add the form.
The next sections describe the remainder of the procedure, depending on whether you are adding a user form, an entry form or a Natural form.
If you specified "User Form" in the "Add Form" screen and press ENTER, one of the following occurs, depending on whether you have specified addressees or not:
One or more addressees have been specified:
The "Modify Form" screen appears.
If a selected user has set a mail status message, the message is displayed in a window as soon as you press ENTER. You must then press ENTER again to close that window.
The number of addressees is shown adjacent to the "Selected" indicator. The name of the last addressee that was entered is shown below the "Addressee(s)" line.
If a selected user has defined a Cc in the mail status message and/or a Cc or Cc 2 in the user address (see Modifying Your Own User Address), this is also added to the list of addressees. Thus, when you specify one addressee, up to three Cc addressees may also be added.
11:26 AM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Modify Form Monday
Folder Work___________ File _______________
Form Name Interoffice_____________________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
User Form X
or Entry Form _ Cnf Document ________________________________
or Program F9997028
Library SYSCNT2_ Mark to compile _
Addressee(s) ___________________________________ Selected 2
Eshberry,George
Private use _ or Security Read 7 Modify 7 Copy 7
2 addressee(s) selected - press ENTER to access the form editor
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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You can add more addressees at this point by entering them in the "Addressee(s)" line and pressing ENTER.
You can also issue the ADDRESS command to access the address management system. You can then select further addressees from a selection window or remove addressees from the list. You can also define that an addressee is to receive a copy, a blindcopy or private mail. See Address Management System for further information.
To access the Con-nect user form editor, press ENTER while the "Addressee(s)" line is empty.
No addressees have been specified:
The Con-nect user form editor is displayed immediately and you must
design the form as described below.
-------------------------------------------------------------------------------
Con-nect User Form Editor
You can use this screen to define a form by entering text lines, input
fields or by using one of the standard fields shown below. This explanation
will disappear when you press ENTER.
To create input fields on the form, mark the start of the field with a plus
symbol (+) and follow it with a series of Xs. If you want a field filled in
by Con-nect, use a '+' followed by one of the symbols below:
+SUBJ Memo subject +DATE in your format +TIME hh:mm +FROM your name
+DAY Day of week +FULL Month dd,yyyy +DASH dashes +TO addressee
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The editor screen contains instructions on how to create the form. These instructions will disappear the first time you press ENTER, i.e. all 16 lines of the screen will then be available for the form.
Note:
Two user form examples are included later in this section. See
Using a User Form to Send
Mail and Using a User Form to Create a
Document.
A user form contains two components: text lines and input fields. You can define a maximum of 16 lines for a user form.
Enter each text line at the position you want it to appear on the form.
Define input fields on the form. Each input field must start with a plus sign (+).
For example:
INTER-OFFICE MEMO
To: +TO
From: +FROM
Subject: +SUBJ
Date: +DATE
File: +XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
+DASH
|
If you want an input field to be filled in by Con-nect (e.g. with the current date), you mark the beginning of the field with a plus sign (+) and then enter the symbol (e.g. DATE) representing the information Con-nect is to supply.
To define an input field in which you can later enter information, mark the beginning of the field with a plus sign (+), and then enter an X for each character to specify the field length.
If you specify +TO and +SUBJ in the form editor, you can send mail directly, using the form, without intervening screens.
The following table lists all symbols you can use in the user form editor. The "Length" column contains the default field length for each symbol.
| Symbol | Length | Description |
|---|---|---|
| +SUBJ | 60 | Used to send mail. Interpreted as the "Subject" line of the "Send" screen. You can then enter a subject. If +SUBJ is not specified, "Form" and the date and time, when your mail was sent, is automatically entered as the subject. |
| +DAY | 10 | The current day of the week is automatically provided (e.g. Tuesday). |
| +DATE | 12 | The current date is automatically provided in the format which was specified in your user profile. |
| +FULL | 20 | The current date is automatically provided in the format "month-name dd,yyyy" (e.g. June 16,1992) |
| +TIME | 8 | The current time is automatically provided in the format which was specified in your user profile (e.g. either 14:45 or 2:45 PM). |
| +DASH | 75 | Con-nect automatically inserts a 75 character long dashed line. |
| +FROM | 20 | Your name is automatically provided (e.g. Long,Sonya). |
| +TO | 60 | Used to send mail. Interpreted as the "Addressee(s)" line of the "Send" screen. You can then enter the addressees. |
| +XXXX | user-defined | Input field in which you can enter text. To define the field length, you must enter an X for each character (e.g. if the input field is to be 10 characters long, you must enter "+XXXXXXXXXX"). |
The addressees that are specified using +TO are not saved in the address list of the form. +TO can be used to specify additional addressees when sending the form.
If you specify more than one input field in the same line, the total length of the fields (and associated text lines) must not exceed 77 characters.
Note:
If you enter several fields in one line and the total length of the
fields exceeds 77 characters, the appropriate error message appears and the
cursor is positioned on the name of the field which caused the error.
The number of fields and words you can specify depends on the Natural profile parameter FSIZE (see the Natural documentation). You can use the following calculation to determine the number of fields that are allowed:
(FSIZE - 12000) / 40
You can use the following line commands:
,C (to copy a text line)
,D (to delete a text line)
,I (to insert a text line)
In contrast to the "Modify Document-name" screen, the above line commands only act upon a single line in the user form editor; i.e. you cannot specify the number of lines such as ,D(3). See Text Processing for further information on line commands.
After you have defined the form components, press ENTER to create the form.
Each time you press ENTER, Con-nect validates your input, i.e. Con-nect checks the line length and the FSIZE.
When a message appears indicating that the form is too complex, the FSIZE parameter is too small. In this case, you can finish editing the form and save it by issuing the QUIT command. However, the form is not cataloged (i.e. you cannot work with it, until the FSIZE parameter is increased). See your administrator for further information.
Optional - you can modify the defaults for the user form (see below).
Issue the QUIT command to save the form.
For comprehensive examples, see Using a User Form to Send Mail and Using a User Form to Create a Document.
You can modify the defaults for the user form.
Issue the following command from the user form editor.
DEFAULT
As a result, the "Modify Defaults for User Form" window appears.
+---------------------------------------+
! Modify Defaults for User Form !
+---------------------------------------+
! !
! Mark to: !
----------------------------------- ! !
Con-nect ! _ Permit input only in fields !
! _ Permit usage of command line !
You can use this screen to define ! _ Use filler character for fields !
fields or by using one of the sta ! _ Expand the 'TO' field !
will disappear when you press ENT ! !
To create input fields on the for ! !
symbol (+) and follow it with a s ! !
by Con-nect, use a '+' followed b ! !
! !
+SUBJ Memo subject +DATE in you +---------------------------------------+
+DAY Day of week +FULL Month
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The defaults only apply to this specific user form. You can mark the following fields with any character:
- Permit input only in fields
Optional - you can enter information only in the fields you have defined. All other fields are protected fields in which you cannot enter text.
When you do not mark this field, you can enter text in all 16 lines of the user form.
- Permit usage of command line
Optional - the command line will be provided.
- Use filler character for fields
Optional - the length of the defined input fields is indicated by underscores.
- Expand the "TO" field
Optional - when you use the form to send mail and the mail item is displayed, for example, in the Inbasket or Outbasket, each specified addressee is shown in an extra line. The addressees with the mail type "Original" are shown first, followed by those who receive copies of your mail item.
When you do not mark this field, only the first addressee you entered (and who receives an original mail item) is shown on the form. Therefore, if you use the form to send a mail item to more than one addressee, it is recommended that you mark this field.
Issue the QUIT command to close the window and to return to the user form editor.
Since the entry form logic differs from the logic of the other form types, it is recommended that you first read Using an Entry Form to Create a Document before you continue with this section.
If you specified "Entry Form" in the "Add Form" screen, the Con-nect entry form editor is displayed.
-------------------------------------------------------------------------------
Con-nect Entry Form Editor
You can use this screen to define an entry form by entering text lines
and the Con-form variables defined in the Cnf document. A variable must
begin with an ampersand (&). Its length is specified by the length of the
variable name. If the variable length is greater than the name, enter a
series of periods (.) after the variable name to specify the length.
(e.g. Name (A20) : &NAME................ )
This explanation will disappear when you press ENTER.
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The screen shows an explanation on how to create an entry form; the explanation disappears the first time you press ENTER.
An entry form consists of two components: text lines and input fields. The input fields are the Con-form variables of the Cnf document that you specified for this entry form. A variable name must not exceed 32 characters. The variable names must be the same in the entry form editor and in the document.
A maximum of 16 lines is available in the entry form editor. This restriction does not apply to the documents that are used with the entry form.
Enter the text lines and the Con-form variables in the positions where you want them to appear on the form.
You can also select the Con-form variables from a window (see Selecting the Variables from a Window).
ach variable must begin with an ampersand (&). If the number of characters following the ampersand is not sufficient to define the length of the input field, enter periods (.) after the variable name (for example, if the input field is to be twenty characters long, specify "&NAME................").
The length of an input field must not exceed 77 characters. If you specify more than one input field on the same line, the total length of the fields (and associated text lines) must not exceed 77 characters.
Note:
If you enter several fields in one line and the total length of the
fields exceeds 77 characters, the appropriate error message appears and the
cursor is positioned on the name of the field, which caused the error.
Since the entry form is used to substitute variables in the document with the information you specify, you must not specify a variable more than once in the entry form editor. However, in the document, the same variable can appear several times and it is always filled with the same value.
Do not specify Con-nect system variables (such as &YFNAME) or Con-form system variables (such as &$DT) in the entry form editor. If you want to use these variables, specify them in the original Cnf document (i.e. the document that you specify in the "Add Form" screen). Later, when you add the second document (i.e. the document for which you have to specify the entry form in the "Add Document" screen), the system variables will be filled with the actual values.
You can use the following line commands:
,C (to copy a text line)
,D (to delete a text line)
,I (to insert a text line)
In contrast to the "Modify Document-name" screen, the above line commands only act upon a single line in the entry form editor; i.e. you cannot specify the number of lines such as ,D(3). See Text Processing for further information on line commands.
After you have defined the form components, press ENTER to create the form.
Each time you press ENTER, Con-nect validates your input, i.e. Con-nect checks the line length and the FSIZE.
When a message appears, indicating that the form is too complex, the FSIZE parameter is too small. In this case, you can finish editing the form and save it by issuing the QUIT command. However, the form is not cataloged (i.e. you cannot work with it, until the FSIZE parameter is increased). See your administrator for further information.
Issue the QUIT command to save the form.
When you issue the ORIGINAL command, the "Mark Variables to Select" window is displayed, listing all Con-form variables which have been defined in the document (except the system variables).
+---------------------------------------+
! Mark Variables to Select !
+---------------------------------------+
! __ SALUT !
! __ FIRST !
----------------------------------- ! __ LAST !
Con-nect Ent ! __ NUM !
! __ STREET !
You can use this screen to define ! __ CITY !
and the Con-form variables define ! __ STATE !
begin with an ampersand (&). Its ! __ ZIP !
variable name. If the variable le ! !
series of periods (.) after the v ! !
(e.g. Name (A20) : &NAME..... ! !
! !
This explanation will disappear w +---------------------------------------+
0 variable(s) selected - press ENTER for next page
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Mark each variable you want to use with any character and press ENTER.
Issue the QUIT command to close the window and to return to the entry form editor.
A message above the command line indicates which variable is currently selected. Repeat the process described below for each variable you selected.
-------------------------------------------------------------------------------
Con-nect Entry Form Editor
Use ORIGINAL to select the variables used in the Con-form document.
8 variable(s) - position cursor for SALUT and confirm
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Move the cursor to the position on the form where the variable is to appear.
Press the PF-key which has been assigned to the CONFIRM command to position the variable at the cursor position.
If the number of characters following the ampersand (&) is not sufficient to define the length of the input field, enter periods (.) after the variable name.
If you entered a program name and library for a Natural form in the "Add Form" screen, the form is created when you press ENTER; it is stored in the folder and file you specified in the "Add Form" screen.
If you have predefined addressees or if the program contains global variables with which you can pass the addressee and subject information from the form program to the Send function of Con-nect, you can send mail directly, using the form.
If the program does not contain a global variable for the subject, "Form" and the date and time, when your mail was sent, is automatically entered as the subject.
See Using a Natural Form to Create a Document for an example.
You can perform many of your daily office tasks using either the forms you create or those which have been created by your administrator.
The following step-by-step descriptions show you how to use forms:
When you issue the command sequence "SEND Memo", the "Send" screen appears (see Sending A Memo) and you can enter text for the memo. However, you may want to create and use your own layouts for different types of mail which you send within your organization.
Note:
Using a form to send mail is not the same as sending the form (i.e.
the form definition) to another user. If you want another user to be able to
use a form you create, you must COPY the form to that user's cabinet.
To send mail using a user form, the following steps are necessary:
ADD a user form as discussed in section Creating a User Form.
The example below describes a user form for an internal memo which can be sent directly to other users.
12:30 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Form Monday
Folder Work___________ File _______________
Form Name Inter-office____________________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
User Form x
or Entry Form _ Cnf Document ________________________________
or Program ________
Library SYSCNT2_
Addressee(s) ___________________________________
Private use _ or Security Read 7 Modify 7 Copy 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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If you want, you can also predefine addressees at this point.
Press ENTER to access the user form editor.
Enter the text lines and define the input fields in the positions where you want them to appear on the form.
INTER-OFFICE MEMO
To: +TO
From: +FROM
Subject: +SUBJ
Date: +DATE
File: +XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
+DASH
-------------------------------------------------------------------------------
Con-nect User Form Editor
You can use this screen to define a form by entering text lines, input
fields or by using one of the standard fields shown below. This explanation
will disappear when you press ENTER.
To create input fields on the form, mark the start of the field with a plus
symbol (+) and follow it with a series of Xs. If you want a field filled in
by Con-nect, use a '+' followed by one of the symbols below:
+SUBJ Memo subject +DATE in your format +TIME hh:mm +FROM your name
+DAY Day of week +FULL Month dd,yyyy +DASH dashes +TO addressee
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The words "INTER-OFFICE MEMO", "To", "From", "Subject", "Date" and "File" have been entered as text lines. Except for the line INTER-OFFICE MEMO, these text lines are followed by input fields.
The "From" and "Date" fields will be filled in automatically by Con-nect.
The "To" and "Subject" fields must be filled in by the user, and will be treated like the "Addressee(s)" and "Subject" lines of the "Send" screen.
The "File" line is an input field which can be filled in by the user.
Below the "File" field, Con-nect will automatically insert a dashed line (+DASH).
Optional - issue the DEFAULT command from the user form editor to access the "Modify Defaults for User Form" window.
INTER-OFFICE MEMO
To: +TO
From: +FROM
Subject: +SUBJ +---------------------------------------+
Date: +DATE ! Modify Defaults for User Form !
File: +XXXXXXXXXXXXXXXXXXXXXXXX +---------------------------------------+
! !
+DASH ! Mark to: !
----------------------------------- ! !
Con-nect ! _ Permit input only in fields !
! x Permit usage of command line !
You can use this screen to define ! x Use filler character for fields !
fields or by using one of the sta ! x Expand the 'TO' field !
will disappear when you press ENT ! !
To create input fields on the for ! !
symbol (+) and follow it with a s ! !
by Con-nect, use a '+' followed b ! !
! !
+SUBJ Memo subject +DATE in you +---------------------------------------+
+DAY Day of week +FULL Month
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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In this example, the following fields have been marked in the "Modify Defaults for User Form" window:
- Permit usage of command line
The command line will be provided.
- Use filler character for fields
The length of the defined input fields will be indicated by underscores.
- Expand the "TO" field
When the mail item is displayed, each specified addressee will be shown in an extra line. The addressees with the mail type "Original" are shown first, followed by those who receive copies of your mail item.
The "Permit input only in fields" field has not been marked. Thus, when you send the form, you can enter text in all 16 lines of the form.
Issue the QUIT command to close the "Modify Defaults for User Form" window.
After you have defined all form components, press ENTER to create the form.
Issue the QUIT command to save the form.
To send mail using the user form, issue the SEND command in conjunction with the form name:
SEND Form name
As a result, the blank form is displayed on your screen.
12:30 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
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-----------------------------------------------------------------------------
INTER-OFFICE MEMO
To: ____________________________________________________________
From: Long,Sonya
Subject: ____________________________________________________________
Date: 26.Mar.2001
File: _____________________________________
---------------------------------------------------------------------------
-----------------------------------------------------------------------------
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Fill in the "To" and "Subject" fields. You can optionally fill in the "File" field.
You can access the address management system by issuing the ADDRESS command (see Address Management System).
You can modify the send defaults by issuing the DEFAULT command (see Modifying the Send Defaults).
Issue the CONFIRM command to send your mail.
If you have specified one or more addressees (either in the +TO field or by accessing the address management system), the form is sent to the specified addressee(s) as soon as you issue the CONFIRM command.
If you have not specified an addressee, the "Send" screen appears and you must enter the addressee(s). You can optionally attach a cover note to the form. You must then issue the CONFIRM command once more to send your mail.
If you did not specify a subject (+SUBJ), "Form" and the date and time when you sent the form is automatically entered as the subject. The subject (and not the form header or name) is shown in the Inbasket of the addressee(s).
When you ADD a document, you access the "Modify Document-name" screen. However, you can also create and use standard layouts for documents prepared within your organization.
To create a document using a user form, the following steps are necessary:
ADD a user form as discussed in section Creating a User Form.
13:45 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Form Monday
Folder Work___________ File _______________
Form Name Visitform_______________________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
User Form x
or Entry Form _ Cnf Document ________________________________
or Program ________
Library SYSCNT2_
Addressee(s) ___________________________________
Private use _ or Security Read 7 Modify 7 Copy 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Press ENTER to access the user form editor.
Enter the text lines and define the input fields in the positions where you want them to appear on the form.
Customer Visit Report
By: +FROM
Customer: +XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Date: +DATE
-------------------------------------------------------------------------------
Con-nect User Form Editor
You can use this screen to define a form by entering text lines, input
fields or by using one of the standard fields shown below. This explanation
will disappear when you press ENTER.
To create input fields on the form, mark the start of the field with a plus
symbol (+) and follow it with a series of Xs. If you want a field filled in
by Con-nect, use a '+' followed by one of the symbols below:
+SUBJ Memo subject +DATE in your format +TIME hh:mm +FROM your name
+DAY Day of week +FULL Month dd,yyyy +DASH dashes +TO addressee
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Optional - issue the DEFAULT command from the user form editor to access the "Modify Defaults for User Form" window.
Customer Visit Report
By: +FROM +---------------------------------------+
Customer: +XXXXXXXXXXXXXXXXXXXXXXX ! Modify Defaults for User Form !
Date: +DATE +---------------------------------------+
! !
! Mark to: !
----------------------------------- ! !
Con-nect ! x Permit input only in fields !
! x Permit usage of command line !
You can use this screen to define ! x Use filler character for fields !
fields or by using one of the sta ! _ Expand the 'TO' field !
will disappear when you press ENT ! !
To create input fields on the for ! !
symbol (+) and follow it with a s ! !
by Con-nect, use a '+' followed b ! !
! !
+SUBJ Memo subject +DATE in you +---------------------------------------+
+DAY Day of week +FULL Month
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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In this example, the following fields have been marked in the "Modify Defaults for User Form" window:
- Permit input only in fields
When you press ENTER in the "Add document" screen, a new screen appears showing the document which has been created by the form. When this field has been marked, you can enter information only in the fields you have defined. All other fields are protected fields in which you cannot enter text. However, when you issue the MODIFY command to place the document in the "Modify Document-name" screen, you can enter text in all lines of the document.
- Permit usage of command line
The command line will be provided.
- Use filler character for fields
The length of the defined input fields will be indicated by an underscore.
Issue the QUIT command to close the "Modify Defaults for User Form" window.
After you have defined all form components, press ENTER to create the form.
Issue the QUIT command to save the form.
ADD a document. In addition to the document definition criteria, enter the name of the user form in the "Add Document" screen.
13:46 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Document Monday
Folder Work___________ File _______________
Document Name Acme-Visit______________________
Create with Visitform_______________________ ( Form / Program )
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Keywords _______________ _______________ _______________
_______________ _______________ _______________
Private use _ or Security Read 7 Modify 7 Copy 7 Print 7
Expiration Date 26.Mar.2002 Archive on Expiration _
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Press ENTER to display the document created by the form.
13:47 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Monday
-----------------------------------------------------------------------------
Customer Visit Report
By: Long,Sonya
Customer: ____________________________________________
Date: 26.Mar.2001
-----------------------------------------------------------------------------
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Note:
If the "Permit input only in fields" field has not been marked in
the "Modify Defaults for User Form" window, you can enter information in all
lines in the above screen.
Issue the MODIFY command to place the document in the "Modify Document-name" screen, where you can complete it using the editor functions (see Text Processing).
13:48 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Modify Acme-Visit Monday
Folder Work File Page 1 Line 1
....+....10...+....20...+....30...+....40...+....50...+....60...+....70...+.
Customer Visit Report
By: Long,Sonya
Customer:
Date: 26.Mar.2001
Enter a command, press a PF-key, or enter * to display commands
Command / / used 1 % Dir + Del ,
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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After you have completed your document, issue the QUIT command to save it.
To create a document using an entry form, the following steps are necessary:
ADD a document which contains all required information (the document text and Con-form variables). Do not define the values for the variables.
13:50 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Modify Birthday Monday
Folder Work File Page 1 Line 1
....+....10...+....20...+....30...+....40...+....50...+....60...+....70...+.
.rm 60;.lm 2
.sl 2
Sun Valley, &$DT
.sl 2
&SALUT
&FIRST &LAST
&NUM &STREET
.sl 1
&CITY, &STATE &ZIP
.sl 3
Dear &SALUT &LAST,
.sl 1
A nice little birthday present is waiting for you in my office.
.sl 1
We're all looking forward to another year of perfect cooperation
with you.
Enter a command, press a PF-key, or enter * to display commands
Command / / used 1 % Dir + Del ,
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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ou can also specify Con-form system variables (such as &$DT) or Con-nect system variables (such as &YFNAME).
Note:
See Con-nect
System Variables in section Text
Processing. For a description of the
Con-form system
variables, see the Con-form User's
Guide.
ADD an entry form as discussed in section Creating an Entry Form. Specify the name of the Cnf document you have previously created in the "Cnf Document" line.
14:10 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Form Monday
Folder Work___________ File _______________
Form Name Birthday________________________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
User Form _
or Entry Form x Cnf Document Birthday________________________
or Program ________
Library SYSCNT2_
Addressee(s) ___________________________________
Private use _ or Security Read 7 Modify 7 Copy 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Press ENTER to access the entry form editor.
-------------------------------------------------------------------------------
Con-nect Entry Form Editor
You can use this screen to define an entry form by entering text lines
and the Con-form variables defined in the Cnf document. A variable must
begin with an ampersand (&). Its length is specified by the length of the
variable name. If the variable length is greater than the name, enter a
series of periods (.) after the variable name to specify the length.
(e.g. Name (A20) : &NAME................ )
This explanation will disappear when you press ENTER.
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Enter the text lines and the Con-form variables in the positions where you want them to appear on the form.
If the number of characters following the ampersand (&) is not sufficient to define the length of the input field, enter periods (.) after the variable name.
If you want to select the Con-form variables from a window, issue the ORIGINAL command to display the "Mark Variables to Select" window.
+---------------------------------------+
! Mark Variables to Select !
+---------------------------------------+
! __ SALUT !
! __ FIRST !
----------------------------------- ! __ LAST !
Con-nect Ent ! __ NUM !
! __ STREET !
You can use this screen to define ! __ CITY !
and the Con-form variables define ! __ STATE !
begin with an ampersand (&). Its ! __ ZIP !
variable name. If the variable le ! !
series of periods (.) after the v ! !
(e.g. Name (A20) : &NAME..... ! !
! !
This explanation will disappear w +---------------------------------------+
0 variable(s) selected - press ENTER for next page
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Mark all variables in the window and press ENTER. Issue the QUIT command to close the window.
Enter your text and move the cursor to the position on the form where the variable is to appear. Press the PF-key which has been assigned to the CONFIRM command to position the variable at the cursor position.
B I R T H D A Y L E T T E R
*********************************
Salutation : &SALUT
-------------------------------------------------------------------------------
Con-nect Entry Form Editor
Use ORIGINAL to select the variables used in the Con-form document.
7 variable(s) - position cursor for FIRST and confirm
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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If the number of characters following the ampersand (&) is not sufficient to define the length of the input field, enter periods (.) after the variable name.
Repeat this process for each variable you selected from the window.
B I R T H D A Y L E T T E R
*********************************
Salutation : &SALUT
Firstname : &FIRST...............
Lastname : &LAST................
Number : &NUMB Street : &STREET................
City : &CITY................
State : &STATE............... Zip Code : &ZIP..
-------------------------------------------------------------------------------
Con-nect Entry Form Editor
Use ORIGINAL to select the variables used in the Con-form document.
Entry form was modified, use QUIT to save it
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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After you have defined the form components, press ENTER to validate the input.
Issue the QUIT command to save the form.
ADD another document. In addition to the document definition criteria, enter the name of the entry form in the "Create with" line.
14:30 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Document Monday
Folder Work___________ File _______________
Document Name Birthday-JMA____________________
Create with Birthday________________________ ( Form / Program )
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Keywords _______________ _______________ _______________
_______________ _______________ _______________
Private use _ or Security Read 7 Modify 7 Copy 7 Print 7
Expiration Date 26.Mar.2002 Archive on Expiration _
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Press ENTER to display the entry form.
14:31 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Monday
-----------------------------------------------------------------------------
B I R T H D A Y L E T T E R
*********************************
Salutation : _____
Firstname : ____________________
Lastname : ____________________
Number : ____ Street : _______________________
City : ____________________
State : ____________________ Zip Code : _____
-----------------------------------------------------------------------------
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Fill in the form as appropriate.
14:33 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Monday
-----------------------------------------------------------------------------
B I R T H D A Y L E T T E R
*********************************
Salutation : Mr.__
Firstname : John________________
Lastname : Martin______________
Number : 45__ Street : Park View______________
City : Maplewood___________
State : Minn._______________ Zip Code : 55109
-----------------------------------------------------------------------------
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Press the PF-key which has been assigned to the MODIFY command to place the document in the "Modify Document-name" screen.
14:35 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Modify Birthday-JMA Monday
Folder Work File Page 1 Line 1
....+....10...+....20...+....30...+....40...+....50...+....60...+....70...+.
Sun Valley, 26. 3.01
Mr.
John Martin
45 Park View
Maplewood, Minn. 55109
Dear Mr. Martin,
Enter a command, press a PF-key, or enter * to display commands
Command / / used 1 % Dir + Del ,
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The variables have been filled with the information you specified in the previous screen. All Con-form system variables and Con-nect system variables you specified in the original document, are automatically replaced with the appropriate values. In the above example, &$DT has been replaced with the current date. You can now further modify the document text (see Text Processing).
Issue the QUIT command to save the document.
Optional - to send the document which has been created using the entry form (i.e. the document containing all information you just filled in) to another user, issue the SEND command in conjunction with the document.
You can also create a document using a Natural form.
The following example uses a program to create a Natural form, which is in turn used to create a document. The document contains information from the database, and can be modified in the editor.
A Natural program must be created.
0010 **************************************************************** 0020 * Program Name : SAMPLE-PROGRAM NATURAL FORM SMPL9 0030 * Created by : Sonya Long 0040 * Date : 4.Feb.1999 0050 * 0060 * Creates A Natural Form 0070 *************************************************************** 0080 DEFINE DATA LOCAL 0090 01 #DEPARTMENT (A10) 0100 01 BEST-VIEW VIEW OF EMPLOYEES 0110 02 DEPT 0120 02 NAME 0130 02 FIRST-NAME 0140 02 LEAVE-DUE 0150 01 #COUNTER (N2) 0160 01 #FIRSTNAME (A20/100) 0170 01 #LASTNAME (A20/100) 0180 01 #LEAVEDAY (N2/100) 0190 01 #NUMBER (N2/100) 0200 01 #USER-NAME (A20) 0210 01 #MONTH (A22) 0220 01 #SENDNAME (A20) 0230 END-DEFINE 0240 * 0250 SET CONTROL 'Z' 0260 INPUT 'DEPT = ' #DEPARTMENT 0270 * 0280 MOVE 1 TO #COUNTER 0290 * /* SELECT DATA 0300 READ BEST-VIEW BY NAME WHERE (DEPT=#DEPARTMENT)AND (LEAVE-DUE > 23) 0310 * 0320 MOVE #COUNTER TO #NUMBER (#COUNTER) 0330 MOVE NAME TO #LASTNAME (#COUNTER) 0340 MOVE FIRST-NAME TO #FIRSTNAME(#COUNTER) 0350 MOVE LEAVE-DUE TO #LEAVEDAY (#COUNTER) 0360 ADD 1 TO #COUNTER 0370 * 0380 END-READ 0390 * /* SELECTED DATA IN MAP 0400 * 0410 INPUT USING MAP 'FORM9 ' 0420 #DEPARTMENT #FIRSTNAME(*) #LASTNAME(*) #LEAVEDAY(*) #MONTH 0430 #NUMBER(*) #SENDNAME #USER-NAME 0440 * 0450 SET CONTROL 'C' /* MAP IN ESIZE 0460 * 0470 END
You can also use other methods to produce text in the Con-nect editor. For example, you can create a Natural program containing the following statement:
DEFINE PRINTER (1) OUTPUT 'SOURCE'
ADD a Natural form as discussed in section Creating a Natural Form. Specify the name of the Natural program and the library in which it is cataloged.
15:15 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Form Monday
Folder Work___________ File _______________
Form Name Vacation-Form___________________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
User Form _
or Entry Form _ Cnf Document ________________________________
or Program SMPL9___
Library SYSCNT2_
Addressee(s) ___________________________________
Private use _ or Security Read 7 Modify 7 Copy 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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ADD a document and enter the name of the form in the "Create with" line.
15:20 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Add Document Monday
Folder Work___________ File _______________
Document Name Vacation-01_____________________
Create with Vacation-Form___________________ ( Form / Program )
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Keywords _______________ _______________ _______________
_______________ _______________ _______________
Private use _ or Security Read 7 Modify 7 Copy 7 Print 7
Expiration Date 26.Mar.2002 Archive on Expiration _
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Press ENTER to display the following message from the program:
DEPT =
Enter the name of the department (COMP02) and press ENTER.
As a result the form created by the program appears.
Information about Vacation Plan (Monthly Report : February )
Department : COMP02
From : PERSONNEL
Worked out : SONYA LONG
Here is the monthly list of vacation of employees and their days
of leave this year:
1 ROGER BESSON 33
2 ANNIE GODEFROY 33
3 DANIEL GREGOIRE 33
4 WALTER HAMSON 25
5 GORKA NIEDA 24
6 WALTER REDMAN 26
7 ANTONIO VILLAR 25
8 WILFRED WILDE 24
9 FRANK WOOD 27
|
Press ENTER to place the form in the "Modify Document-name" screen.
15:30 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Modify Vacation-01 Monday
Folder Work File Page 1 Line 1
....+....10...+....20...+....30...+....40...+....50...+....60...+....70...+.
Information about Vacation Plan (Monthly Report : February )
Department : COMP02
From : PERSONNEL
Worked out : SONYA LONG
Here is the monthly list of vacation of employees and their days
of leave this year:
1 ROGER BESSON 33
2 ANNIE GODEFROY 33
3 DANIEL GREGOIRE 33
4 WALTER HAMSON 25
5 GORKA NIEDA 24
Enter a command, press a PF-key, or enter * to display commands
Command / / used 1 % Dir + Del ,
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Issue the following command sequence from any point in Con-nect to display a list of all available forms:
DISPLAY Form
As a result, the "Display Forms by Name" screen appears.
16:31 PM * * * C O N - N E C T 3 * * * 26.Mar.2001
Cabinet LS Display Forms by Name Monday
Cmd Form Name Program Library Folder Date Filed
--- ------------------------------ -------- -------- ------------- -----------
__ Birthday F9997028 SYSCNT2 Work 26.Mar.2001
__ Inter-office F9997031 SYSCNT2 Work 26.Mar.2001
__ Orders F9997030 SYSCNT2 Work 26.Mar.2001
__ Vacation-Form F9997029 SYSCNT2 Work 26.Mar.2001
__ Visitform F9997032 SYSCNT2 Work 26.Mar.2001
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Address Copy Display Erase File Modify Send Top
|
The forms are arranged alphabetically. Your own forms are displayed first, followed by those created by the Con-nect administrator. The columns display the following information:
- Form Name
The name of the form.
- Program
The name of the Natural program that creates the form. The F99... programs are Natural programs which Con-nect generates to create a user form or entry form. If you erase the form, the program is also erased. If you copy the form, the program is also copied.
- Library
The name of the Natural library in which the program is cataloged.
- Folder
The name of the folder in which the form is stored.
Forms which have been created by the Con-nect administrator are marked with (S); you can use these forms, but cannot erase, file or modify them.
- Date Filed
The date when the form was first filed in the cabinet.
The command prompting line of the "Display Forms by Name" screen shows all the commands which apply to forms. The commands are described in section Commands. The following exceptions apply when working with forms:
The ADDRESS command displays all addressees you specified when adding or modifying the form.
If you want to display only those addressees who have activated a mail status message, see the description of the DISPLAY command.
Valid commands for users, cabinets and transport service addressees: you can mark the name of an addressee with CO, DI or UN:
The COPY command creates a nickname for this addressee. The "Copy Mail Address to Nickname" window is displayed. You can modify the suggestion for the nickname in this window and then press ENTER to access the "Modify Address" screen.
The DISPLAY command displays the full address of the addressee (depending on the addressee type, a screen appears containing the user or cabinet address, or a window containing information on the external node).
The UNDO command removes this addressee from the list of predefined addressees.
The COPY command allows you to send a copy of the form definition criteria to another user - provided that the user has authorized you to access his cabinet (see Adding Shared Users to Your Private Cabinet). The Natural program which created the form is also copied.
When you copy an entry form to another user's cabinet, the Cnf document is also copied to this cabinet.
When you copy a form, the address list is not copied.
The DISPLAY command displays the form definition criteria you specified when the form was added. The only way to display the actual user form or entry form is to issue the MODIFY command in conjunction with the form. For a Natural form, you must access the Natural program.
If you want to display the Cnf document which has been linked to an entry form, you can mark the "Display Cnf Document" field. Then, you can also PRINT the document.
If you want to display the addressee list, you can mark one of the following fields:
Mark _ to display all selected addressee(s)
Displays all predefined addressees. Alternatively, you can also issue
the ADDRESS command with a
form.
only with active mail status message
Displays only those predefined addressees who have activated a mail
status message.
The ERASE command erases the form definition and places it in your Wastebasket. The Natural program which created the form is also deleted. Other users (for example, those who received a copy of your form) can still work with this form, since the program which created the form is also copied.
The MODIFY command allows you to modify the form definition criteria. You can change a user form into a Natural form, but you cannot change a Natural form into a user form.
When you just want to modify, for example, the form name, description or library of a user form or entry form, you can specify that the form is to be recompiled without accessing the form editor. To do so, mark the field "Mark to compile".
If you are modifying a user form and press ENTER, the user form editor is accessed and you can modify the fields and/or the text of the form. To save the modifications, you must first press ENTER and then issue the QUIT command.
If you issue the DEFAULT command from the user form editor and modify the defaults, the form is automatically changed according to the new criteria.
If you are modifying an entry form and press ENTER, the entry form editor is accessed and you can modify fields and/or the text of the form. You can also define new fields which have been added to the Con-form document. To save the modifications, you must first press ENTER and then issue the QUIT command.
If you modify the original document, these changes are not applied to the document which has been linked to the entry form.
If you want to use the modified version of the document, you must specify the document name once more in the "Modify Form" screen; i.e. you must type over the document name shown in the "Cnf Document" line with the same name.
If the modified document contains additional variables, you must also modify the entry form and define the new variables in the entry form editor.
You can also specify another document for the entry form; for example, a German translation of the document which uses the same variables.
If you specify another document which uses different variables, and if you do not define these variables in the entry form, an error will occur when you try to add a document which uses this form.
The SEND command allows you to send mail using a standard form. This can either be a user form or a Natural form.
If addressees have been predefined or if the global variables with which you can pass the addressee and subject information from the form program to the Send function of Con-nect were specified when the form was created, you can send mail directly, using the form.
When you add or remove addressees at this point, the modifications only apply to the current send procedure. The address list that has been stored with the form itself is not modified.
You cannot send an entry form itself, but you can send the document which has been created by the entry form.
You must use the COPY command to send a copy of the form to another user.
The following suggestions may be useful in integrating forms into your Con-nect office.
You can assign a command alias to the command sequence "SEND Form name" (see Command Aliases).
You can assign the command sequence "SEND Form name" to a PF-key (see PF-Key Assignments).
You can create a new menu that contains the form, or incorporate the form into an existing menu (see Creating Your Own Menus). You can then choose to have that menu displayed as your "Menu" each time you access Con-nect (see Menu and Overlay Calendar).