In addition to the Con-nect menu, six general types of screens are used in Con-nect. These types of screens are introduced in this document. No matter with what kind of object you work in a particular screen, the way you use the screen is always the same. The information which applies to a particular kind of object is explained in the section dealing with that object.
This document covers the following topics:
"Add" screens exist for any kind of object you can add (create) in Con-nect.
You can ADD the following objects: Address, Application, Appointment, Command, Distribution, Document, Folder, Form, Meeting, Menu, Printer, Procedure, Program, Reference, Reminder, Resource and Todo. Only your administrator can ADD a bulletin board or create a cabinet.
An "Add" screen is displayed when you issue the ADD command in conjunction with a specific kind of object. For example:
ADD Document
If you include a name or date and time as part of the command sequence (see the examples below), this information is automatically entered in the "Add" screen.
ADD Document research ADD Appointment 22.April.94 10.00
In the latter example, the date refers to the starting date of a calendar entry, and the time refers to the starting time of the calendar entry. You cannot include the ending date and ending time in the command sequence.
Note:
Certain Con-nect objects are added using windows - these are
described in the sections dealing with those objects.
The following is an example of the "Add Document" screen.
1:20 PM * * * C O N - N E C T 3 * * * 1.Feb.94
Cabinet LS Add Document Tuesday
Folder Work___________ File _______________
Document Name ________________________________
Create with ________________________________ ( Form / Program )
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Keywords _______________ _______________ _______________
_______________ _______________ _______________
Private use _ or Security Read 7 Modify 7 Copy 7 Print 7
Expiration Date 1.Feb.95___ Archive on Expiration x
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home
|
In general, the following definition criteria are necessary for all kinds of objects.
- Folder
The place where the object is to be stored in your cabinet.
Con-nect automatically provides the name of your default folder. The default folder is the folder which has been defined in your user profile (see Folders and Password).
If you want to store the object in another folder, you type the name of the folder in this line.
- File
Optional - you can specify that the object is to be stored in a file within the folder specified above by typing the file name in this line.
When a default file has been defined in your user profile, Con-nect automatically provides the name of your default file.
- Object Name
The name by which the object is to be identified in Con-nect.
The name must be unique for the kind of object. For example, you must not add more than one document with the name "research". You may, however, add different kinds of objects (e.g. a document and a distribution list) which both have the same name.
It is possible to specify an object name which consists of more than one word. In this case, you insert a blank between each word. Later, when you use the name in a command sequence, you must replace the blanks within the name with the blank substitute character.
You must not use the blank substitute character as part of the name. By default, the slash (/) is the blank substitute character. It is defined in your user profile (see Language, Command Sequence and Autosave).
- Description
Lines in which you can enter a brief description for the object. The description is shown in "Display", "Modify" or "Info" screens. For certain objects, a description is required (as discussed in the section relating to the particular kind of object).
- Keywords
Optional - you can specify up to six keywords when you add certain kinds of objects. A keyword must not contain an asterisk (*).
These keywords are useful later when you use the SEARCH command to locate a specific object. See Search Facility.
You can enter an asterisk (*) in any of these lines. Con-nect then displays a list of all keywords you have previously specified (and the frequency with which you have used them). You can mark a maximum of 6 keywords and press ENTER. If the list of defined keywords is longer than can be displayed in the window, you must press ENTER repeatedly.
Keywords are intended for your personal use. Therefore, when you send an object for which you have defined keywords, the keywords are not sent with the object.
When you erase an object so that it is moved to the Wastebasket, its keywords are also erased. Thus, when you retrieve an object from the Wastebasket (i.e. when you file it into another folder of your cabinet), you must define all required keywords once more.
- Private use
Optional - you can mark this field with any character to specify that this object is private.
This is important, when you have authorized other users to work in your cabinet (see Adding Shared Users to Your Private Cabinet). A private object cannot be accessed by another user, and it is not displayed in a list of objects when the other user accesses your cabinet.
When you mark an object as private, any security levels you specify (see below) are ignored.
- Security Read _ Modify _ Copy _ Print _
When you add certain kinds objects in Con-nect, you can assign security levels to them.
By default, Con-nect enters your security levels (which have been defined by your administrator) in these fields. You can change these defaults by typing over them.
The security levels are important when you have authorized other users to work in your cabinet (see Adding Shared Users to Your Private Cabinet). You can specify what security levels those users must have in order to read (display), modify, copy or print an object in your cabinet.
The levels range from 0 to 9, with 0 being the lowest level (no protection) and 9 being the highest level. However, you are not allowed to assign a security level higher than your own (i.e. when your administrator has defined level 7 for you, you cannot assign level 9).
For example, an object with the read level 7 can be displayed by users who are authorized to read items of level 7 or higher. An object with the print level 0 can be printed by anybody (provided that your administrator has not disallowed the print function for a user).
You can also specify level X which provides absolute protection. No one can perform that function with the object but yourself. You can assign level X only in your own private cabinet. For example, an object with the modify level X cannot be modified by anybody except yourself.
After you have completed the information in the "Add" screen, you must press ENTER to add the object. One of the following things happens, depending on the kind of object:
the next screen displayed refers to the object you are currently adding and you must take further action as indicated at the bottom of the screen; or
a blank "Add" screen appears and you can add another object (of the same kind), or proceed to your next function.
"Copy" screens exist for each kind of object you can copy in Con-nect.
A "Copy" screen is displayed when you issue the COPY command in conjunction with a specific object. For example:
COPY Document fiber/optics
You must not specify a date as part of the command sequence. To copy an appointment or meeting, you must access a screen which shows a list of calendar entries and then mark the calendar entry with CO.
The following is an example of the "Copy Document" screen.
10:18 AM * * * C O N - N E C T 3 * * * 15.Feb.2002
Cabinet LS Copy Document Acme-Visit Friday
To Cabinet LS______
Document ________________________________
Folder Work___________ File _______________
Copy with _ Keywords X Attached Notes
X Cover Notes _ Enclosures
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Keywords FIBER__________ _______________ _______________
SHARKS_________ _______________ _______________
Attached Notes 1 Cover Notes 1 Enclosures 0
Complete the information above and press ENTER to copy
Command / /
|
In general, the following definition criteria are necessary for all kinds of objects.
- To Cabinet
Con-nect automatically enters your own cabinet ID, assuming that you want to copy within your cabinet.
You can copy an object to another cabinet if its user has given you permission (see Adding Shared Users to Your Private Cabinet). To copy an object to another user's cabinet, you must enter the cabinet ID of that user.
- Document
You must specify a name for the copy.
Since no two objects of the same kind can have the same name, you must enter a unique name for the copy.
- Folder
The name of the folder in which the original object is stored is automatically provided in this line. If you want to file the copy in a different folder, you must type that name in this line.
- File
If the original object is stored in a file from the folder specified above, the name of that file is automatically provided in this line. If you want to store the copy in a different file, you must type that name in this line.
If you do not want to store the copy in a file, you must leave this line blank.
- Description
Some objects require a description; others require a description or a name; and for others, the description is optional (see the section dealing with the specific object).
After you have completed the information in the "Copy" screen, you must press ENTER to copy the object.
The "Copy" screen re-appears (the "Document" line is blank) and you can copy the object again or proceed to another function.
When you have pressed ENTER, you can apply the commands which are shown in the command prompting line to the copy you have just made. For example, if you have copied a document and want to modify the text, you enter the command MODIFY in the command line of the "Copy" screen to access the "Modify Document-name" screen, where you can edit the copy.
There are several types of "Display" screens:
This section does not consider the calendar screens. These screens are described in Part 5. Time Management.
This kind of "Display" screen shows a single object.
A "Display Object" screen is displayed when you issue the DISPLAY command in conjunction with an object name. For example:
DISPLAY Form inter-office
The following is an example of the "Display Form" screen.
2:17 PM * * * C O N - N E C T 3 * * * 25.Jul.2002
Cabinet LS Display Form Thursday
Folder Work File
Form name Visit
Description
User form X
Entry form _ Cnf document
Display Cnf document _
Program F9996759 Library CNT332
Selected addressee(s) 3
Mark _ to display all selected addressee(s) or
_ only with active mail status message
Private use or security Read 7 Modify 7 Copy 7
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit Mod Flip Last Home
|
As a rule, a "Display Object" screen shows the object definition criteria. The following exceptions apply:
The "Display Resource name" screen displays the calendar for the resource, i.e. days for which the resource has been scheduled.
The "Display Document-name" screen contains the document text; the document definition criteria are displayed in the "Info" screen (see The "Info" Screens).
For certain kinds of objects, the definition criteria are shown in an "Info" screen.
This kind of "Display" screen shows a list of objects that are all of the same kind. For example, you can display a list of all documents.
A "Display Objects by Name" screen is displayed when you issue the DISPLAY command in conjunction with a specific kind of object. For example:
DISPLAY Document
To display a list of objects, you must not specify a name as part of the command sequence. However, you can enter one or more letters followed by an asterisk (*) to display a list of objects beginning with the letter(s) specified. For example:
DISPLAY Document na*
The following is an example of the "Display Documents by Name" screen.
1:27 PM * * * C O N - N E C T 3 * * * 1.Feb.94
Cabinet LS Display Documents by Name Tuesday
Cmd Document Name Enc Typ Folder File Date Filed
--- ---------------------------- --- --- -------------- --------- ------------
__ Analysis Txt Work 3.Jan.94
__ Demo Txt Research 20.Dec.93
__ Draft Cnf Work 20.Dec.93
__ January-94 Txt Research Status 31.Jan.94
__ Marketing Plan Cnf Marketing Strategy 10.Jan.94
__ New Strategy Txt Marketing Strategy 31.Jan.94
__ New Tools Txt Work 31.Jan.94
__ Report Txt Work 1.Feb.94
__ Vacation Cnf Private 31.Jan.94
__ CON-FORM1 Txt (S) 20.Oct.93
__ CON-FORM2 Txt (S) 25.Oct.93
__ CON-FORM4 Txt (S) 27.Jan.94
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Copy Display Enclose Erase Export File Format Info Modify
Output Print Send Top Translat X
|
Your own objects are listed first, followed by those created by your administrator. The objects created by your administrator are marked with (S) in the "Folder" column. Each set of objects (those belonging to you and those created by your administrator) is listed in alphabetical order.
If the list is longer than can be shown on one display page, you can press ENTER or press the PF-key which has been assigned to the command "+" to display the next display page. You can also press the PF-key which has been assigned to the command "-" to display the previous page. When the end of the list is reached, pressing ENTER again starts the list at the beginning.
In the "Display Objectsby Name" screen, you can use either the POSITION command or the TOP command to scroll the screen.
The POSITION command scrolls the screen so that the object whose name begins with the characters you specify is displayed at the top. You must always specify the POSITION command in the command line.
You can either specify the POSITION command with an asterisk (*) after the characters you specify, or without an asterisk.
When you specify the POSITION command with an asterisk, only those objects whose names start with the specified characters are shown in the list. In this case, you enter the POSITION command as shown in the following example:
POSITION sag*
When you specify the POSITION command without an asterisk, the objects whose names start the specified characters are shown first in the list and are followed by all other objects whose names occur next in the alphabet (until the end of the list is reached). If no object beginning with the specified characters exists, the screen is scrolled so that the object whose name occurs next in the alphabetical list is displayed at the top. In this case, you enter the POSITION command as shown in the following example:
POSITION sag
The following applies to both cases mentioned above. When you press ENTER at the end of the list, the display restarts with the objects whose names start with the specified characters.
The POSITION command does not apply to objects that are identified by a description (the first characters of the description are shown in parentheses) or system objects (i.e. objects that are marked with (S) in the "Folder" column). However, if your list contains, for example, documents for which only the description is shown in parentheses, you can use the following trick to scroll the screen to these documents:
POSITION zz
You can issue the TOP command either in the command line or in the Cmd-column.
When you mark an object with TO in the Cmd-column, the screen is scrolled so that the marked object is moved to the top of the list.
When you issue the command TOP in the command line, the screen is scrolled so that the object list starts at the very beginning. When you have previously specified the POSITION command, the screen is scrolled so that the object list starts again with the characters you specified.
This kind of "Display" screen shows list of objects that are stored in a folder or in a file of a folder. Different kinds of objects can be stored in a folder or file.
A "Contents of Folder Name" screen is displayed when you issue the DISPLAY command in conjunction with a specific folder. For example:
DISPLAY Folder research
To display the contents of a file, you specify the command sequence as follows:
DISPLAY Folder folder-name file-name
To display the contents of a folder, including the contents of all files in that folder, you specify the command sequence as follows:
DISPLAY Folder folder-name *
Note:
If a folder or file is empty, you cannot display it.
1:27 PM * * * C O N - N E C T 3 * * * 1.Feb.94
Cabinet LS Contents of Folder Research Tuesday
Descending
Cmd Item Name (Description) Object Typ Itm Date Filed
--- -------------------------------------------- -------- --- --- ------------
__ Status File x 1.Feb.94
__ Demo Document Txt 31.Jan.94
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Copy Display Enclose Erase Export File Format Info Modify
Output Print Send Top Translat X
|
The objects in the "Contents of Folder Name" screen are shown according to the defined layout (see Customizing the Folder Layout). They are arranged in ascending, descending or user-defined sequence (see Display Sequence of Objects in a Folder).
If the list is longer than can be shown on one display page, you can press ENTER or press the PF-key which has been assigned to the command "+" to display the next display page. You can also press the PF-key which has been assigned to the command "-" to display the previous page. When the end of the list is reached, pressing ENTER again starts the list at the beginning.
In the "Contents of Folder Name" screen, you can use either the POSITION command or the TOP command to scroll the screen.
You can only use the POSITION command when the folder is displayed is ascending or decending sequence. You cannot use this command when the folder is displayed in user-defined sequence. You must always specify the POSITION command in the command line.
The POSITION command scrolls the screen so that the first object which was filed on the date you specify is displayed at the top. For example:
POSITION 24.Dec.93
If you do not specify a year, the current year is assumed. You can specify the month as either letters or numbers. You must specify the day, month and year in the same order as shown in the upper right corner of your screen.
When the folder is displayed in descending sequence, the object at the top is followed by objects that were filed before the date you specified. Furthermore, folders and files are not shown in the list (this exception does not apply when the folder is displayed in ascending sequence).
When the folder is displayed in ascending sequence, the object at the top is followed by objects that were filed after the date you specified.
If no object with the specified date exists, the screen is scrolled so that the object with the next date before (descending sequence) or after (ascending sequence) the date specified is displayed at the top.
When you press ENTER at the end of the list, the display restarts at the very beginning of the list (not with the object which was filed on the date you specify).
You can issue the TOP command either in the command line or in the Cmd-column.
When you mark an object with TO in the Cmd-column, the screen is scrolled so that the marked object is moved to the top.
When you issue the command TOP in the command line, the screen is scrolled so that the object list starts at the very beginning.
"File" windows exist for each kind of object you can file in Con-nect.
See the description of the FILE command for further information.
To file an object, you can access a screen which shows a list of objects. You can then mark the object with FI (for FILE) in the Cmd-column to access the "File" window. Alternatively, when the object is currently displayed, you can enter FILE in the command line to access the "File" window.
The following is an example of the "File Document" window.
1:24 PM * * * C O N - N E C T 3 * * * 18.Jan.2001
Cabinet LS Display Documents by Name Thursday
Cmd Document Name E +---------------------------------------+
--- ---------------------------- - ! File Document !
__ Analysis +---------------------------------------+
__ Demo ! !
__ Draft ! !
fi Fiber Optics ! _ Use only keywords specified below !
! _ Mark to File with original(s) !
__ January-01 ! Work___________ Folder !
__ Marketing Plan ! _______________ File !
__ New Strategy ! Name !
__ New Tools ! Fiber Optics____________________ !
! !
__ Report ! Keywords !
__ Vacation ! _______________ _______________ !
__ CON-FORM1 ! _______________ _______________ !
__ CON-FORM2 ! _______________ _______________ !
+---------------------------------------+
Enter a command, press a PF-key, or enter * to display commands
Command / /
Address Copy Display Enclose Erase Export File Format Info
Modify Output Print Send Top Translat X
|
In general, the following information is necessary to file an object:
- Use only keywords specified below
This field is only shown when the object you are about to file has originals (see below).
If you mark the "Mark to File with original(s)" field and also mark this field, all objects are filed with the keywords that are specified in this window. The keywords of the first object are shown by default. If you leave this field blank, all objects are filed with the keywords that have previously been specified for them.
- Mark to File with original(s)
This field is only shown when the object you are about to file has originals.
If you mark this field, all previous replies to this object are also filed in the folder that is specified in this window. Since replies with a date and time later than the document you are currently filing are not considered, it is recommended that you always file the most recent object.
So that you can easily retrieve all objects that you file together, it is recommended that you specify the same keyword(s) for all objects.
- Folder
The name of the folder in which the object is currently stored is automatically shown in this line. If you have not previously filed the object (or if it is stored in the Inbasket, Outbasket or Wastebasket), the name of the default folder is shown here.
If you want to file the object in a different folder, you type that name in this line.
To display a list of all folders defined in your cabinet, you can enter an asterisk (*) in this line and press ENTER. In the resulting window, you can mark a folder with the cursor and press ENTER to include the folder name in the "File" window.
To take an object which is stored in a folder out of that folder and store it in the default folder, you erase the folder name in this line.
You can also FILE a folder. To take the folder out of the folder in which it is stored, you erase the folder name in this line. As a result, it becomes an individual folder which is listed in the "Display Folders" screen (a folder that is stored in another folder is not listed in the "Display Folders" screen). You can also file the folder in another folder by typing the name of the new folder in this line.
- File
If the object is currently stored in a file within the folder specified above, that name is displayed here.
Optional - to file the object in another file of the above folder, you type that name in this line.
To display a list of all files that are stored in the above folder, you can enter an asterisk (*) in this line and press ENTER. In the resulting window, you can mark a file with the cursor and press ENTER to include the file name in the "File" window.
Optional - to take an object which is stored in a file out of that file (and store it in the folder specified in the line above), you erase the file name in this line.
- Name
The name of the object that you want to file is automatically shown in this line. You can file the object under a new name (i.e. rename it) by typing over the name displayed here.
If the object does not have a name, it is identified by its description. The description is enclosed in parentheses and is shown directly below this line.
If you have also marked the "Mark to File with original(s)" field, renaming is not possible.
- Keywords
Optional - you can specify up to six keywords when you file certain kinds of objects. A keyword must not contain an asterisk (*).
If keywords have already been defined, they are shown in these lines. You can modify the keywords, erase them or define new ones.
If you want a list of keywords you have already specified for objects, you can enter an asterisk (*) in any of these lines. Con-nect then displays a list of all keywords you have previously specified (and the frequency with which you have used them). You can mark a maximum of 6 keywords and press ENTER. If the list of defined keywords is longer than can be displayed in the window, you must press ENTER repeatedly.
See the description of the "Add" screen for further information on keywords.
After you have completed the above information, press ENTER to file the object.
If you specify the name of a folder or file which does not yet exist, a window listing all folders or files in your cabinet, starting with the letters you specified, is displayed. You can then mark a folder or file with the cursor and press ENTER to include its name in the "File" window.
You can also mark the field at the bottom of the window with any character to add a new folder or file.
1:29 PM * * * C O N - N E C T 3 * * * 1.Feb.94
Cabinet LS Display Documents by Name Tuesday
Cmd Document Name E +---------------------------------------+
--- ---------------------------- - ! Folder Reports is not defined !
__ Analysis +---------------------------------------+
__ Demo ! Select one item !
__ Draft ! Research !
__ Fiber Optics ! Work !
! !
__ January-94 ! !
__ Marketing Plan ! !
__ New Strategy ! !
__ New Tools ! !
! !
fi Report ! !
__ Vacation ! _ OR mark to ADD: Reports________ !
__ CON-FORM1 ! Position to: _______________ !
__ CON-FORM2 +---------------------------------------+
Command / /
Copy Display Enclose Erase Export File Format Info Modify
Output Print Send Top Translat X
|
Note:
In addition to adding a new folder or file using the "Add Folder"
screen (see Adding a
Folder), you can also add a folder or file using this
method.
To file several objects at the same time, you must first access a screen which shows a list of objects. You can then mark several objects with FI in the Cmd-column.
If you enter FILE in the command line of a screen which shows a list of objects, all listed objects (a maximum of 12 objects) are selected for filing.
1:43 PM * * * C O N - N E C T 3 * * * 18.Jan.2001
Cabinet LS Display Documents by Name Thursday
Cmd Document Name E +---------------------------------------+
--- ---------------------------- - ! File Document !
__ Analysis +---------------------------------------+
fi Demo ! 5 Items have been selected to File. !
fi Draft ! _ Mark to File them together !
fi Fiber Optics ! _ Use only keywords specified below !
! _ Mark to File with original(s) !
fi January-01 ! Research_______ Folder !
__ Marketing Plan ! _______________ File !
__ New Strategy ! Name !
__ New Tools ! Demo____________________________ !
! !
fi Report ! Keywords !
__ Vacation ! _______________ _______________ !
__ CON-FORM1 ! _______________ _______________ !
__ CON-FORM2 ! _______________ _______________ !
+---------------------------------------+
Enter a command, press a PF-key, or enter * to display commands
Command / /
Address Copy Display Enclose Erase Export File Format Info
Modify Output Print Send Top Translat X
|
When you file several objects at the same time, the following additional fields are displayed in the "File" window:
- n Items have been selected to File
The number of objects that you want to file in shown here.
- Mark to File them together
You can mark this field with any character to file all marked objects in the same folder and/or file.
If you leave this field blank, a "File" window is displayed for each object , and you must specify the folder and (optionally) the file in which you want to store the object. You may also specify a new name and define new keywords for each object. After you have completed your specifications, press ENTER to file the object and to proceed to the next object.
- Use only keywords specified below
If you have marked the "Mark to File them together" field and also mark this field, all objects are filed with the keywords that are specified in this window. The keywords of the first object are shown by default. If you leave this field blank, all objects are filed with the keywords that have previously been specified for them.
- Mark to File with original(s)
This field is only shown when at least one of the objects you are about to file has an original.
If you mark this field, all previous replies to this object are also filed in the folder that is specified in this window. Since replies with a date and time later than the document you are currently filing are not considered, it is recommended that you always file the most recent object.
So that you can easily retrieve all objects that you file together, it is recommended that you specify the same keyword(s) for all objects.
Caution:
If you mark the objects to be filed together, you cannot rename
them as described in this section. You can only modify the name and keywords of
the first object.
When a single object is currently displayed, you can specify the name of the folder and file in which you want to store the object in the command line, as described below.
To store the object in a folder (and not in a file of that folder), you must specify the following command sequence:
FILE folder-name
To store the object in a file of a folder, you must specify the following command sequence:
FILE folder-name file-name
In both cases, a "File" window is not displayed.
An "Info" screen is displayed when you issue the INFO command in conjunction with a specific object. For example:
INFO Document fiber-optics/and/sharks
You must not specify a date as part of the command sequence. To display information for a calendar entry, you must access a screen which shows a list of calendar entries and then mark the calendar entry with IN. Calendar entries use "Info" windows instead of screens.
As a rule, an "Info" screen displays the object definition criteria, i.e. information specified when the object was added or last modified.
The following is an example of the "Info for Document-name" screen.
15:11 * * * C O N - N E C T 3 * * * 21.Apr.1998
Cabinet LS Info for Fiber-optics and Sharks Tuesday
Folder Work File
------------------------------------------------------------------------------
Document Name Fiber-optics and Sharks Document Format Txt
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Keywords CABLE__________ FIBER__________ _______________
SHARK__________ _______________ _______________
Add Procedures _ Attached/Cover Notes Enclosures
Private use _ Security Read 7 Modify 7 Copy 7 Print 7
Expiration Date 3.Sep.1999_ Archive on Expiration _
Created 21.Apr.1998 15:11 by Long,Sonya LS
Modified 21.Apr.1998 15:11 by Long,Sonya LS
Mailed by
Forwarded by
Make all required changes and press ENTER to modify
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home
|
Depending on the kind of object, it may be possible to modify the object definition criteria in the "Info" screen by typing new specifications in the lines of the screen.
If it is possible to specify keywords for the object, you can enter an asterisk (*) in any of these lines and press ENTER. As a result, a list of all previously defined keywords (and the frequency with which you have used them) is displayed. You can mark a maximum of 6 keywords and press ENTER. If the list of defined keywords is longer than can be displayed in the window, you must press ENTER repeatedly.
For a document, the definition criteria are shown in an "Info" screen. There are other kinds of objects for which an "Info" screen does not exist. For example, for a reference document the definition criteria are shown in the "Display Object" screen and in the "Modify Object" screen.
The following information pertains to the creation date of an object - no matter in which type of screen it is shown.
Created 6.Jul.93 2:23 PM by Starbuck,Thomas TS
Modified 13.Jul.93 11:28 AM by Long,Sonya LS
Mailed 9.Jul.93 10:14 AM by Starbuck,Thomas TS
Forwarded by
Make all required changes and press ENTER to MODIFY
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home
|
For the above object, the following actions occurred:
The object was created by Thomas Starbuck (6.Jul.93).
The object was mailed to Sonya Long by Thomas Starbuck (9.Jul.93).
The object arrived in Sonya Long's cabinet on the same day it was mailed. This is the "Date Filed" for the object in Sonya Long's cabinet (9.Jul.93); see the object called "Proposal from Thomas" in the example below.
1:39 PM * * * C O N - N E C T 3 * * * 1.Feb.94
Cabinet LS Display Documents by Name Tuesday
Cmd Document Name Enc Typ Folder File Date Filed
--- ---------------------------- --- --- -------------- ---------- -----------
__ Alexander Txt Private 7.Jan.94
__ Analysis Txt Research Projects 1.Feb.94
__ Demo Txt Research Projects 14.Jan.94
__ Proposal from Thomas Txt Work 9.Jul.93
|
The object was modified by Sonya Long (13.Jul.93). This does not affect the "Date Filed" in the above screen.
When you COPY an object and display the definition criteria for the copy, the creation date shown is the date the original object was created (i.e. this is not the date the copy was created). However, when you display a list of objects, the "Date Filed" shows the date the copy was first filed in your cabinet (which is the date the copy was created).
There are two types of "Modify" screens:
This type of screen displays the definition criteria, i.e. the information specified when the object was added or last modified.
A "Modify Object" screen is displayed when you issue the MODIFY command in conjunction with an object name. For example:
MODIFY Folder research
You must not specify a date as part of the command sequence. To modify a calendar entry, you must access a screen which shows a list of calendar entries and then mark the calendar entry with MO.
The following is an example of the "Modify Folder" screen.
10:31 AM * * * C O N - N E C T 3 * * * 18.Mar.2002
Cabinet LS Modify Folder Monday
Folder Name Research_______ Filed in Folder _______________
Description ____________________________________________________________
____________________________________________________________
Sequence 1 (1-Ascending by Date 2-Descending by Date 3-User)
Layout from 2 (0-Standard 1-Cabinet 2-Folder) Update Folder Layout _
Files Status_________ Description ____________________________
_______________ ____________________________
_______________ ____________________________
_______________ ____________________________
_______________ ____________________________
_______________ ____________________________
_______________ ____________________________
_______________ ____________________________
More Files _ Total Files
Private Use _ or Security Read 7 Modify 7
Make all required changes and press ENTER to modify
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home
|
You can modify the object definition criteria by typing over the information displayed in the "Modify Object" screen.
After you have made all changes in the "Modify Object" screen, you must press ENTER to modify the object. One of the following things happens, depending on the kind of object:
the next screen displayed is specific to the object you are modifying and you must take further action as indicated at the bottom of the screen, or
a message is displayed, telling you that the object was modified.
The Con-nect editor is also a "Modify" screen.
The editor is displayed when you issue the MODIFY command in conjunction with a document name. For example:
MODIFY Document fiber-optics/and/sharks
As a result, the "Modify Document-name" screen is displayed and you can modify the document text. See Text Processing for further information about the editor.
1:38 PM * * * C O N - N E C T 3 * * * 1.Feb.94
Cabinet LS Modify Fiber-optics and Sharks Tuesday
Folder Work File Page 1 Line 1
....+....10...+....20...+....30...+....40...+....50...+....60...+....70...+.
Marine biologists have charted some capricious changes in the
feeding habits of sharks.
In the past two years, sharks have repeatedly attacked the new
fiber-optic telephone cable off the Canary Islands. The marauding
is expensive. An average cable repair is laborious and costs at
least $150,000.
Enter a command, press a PF-key, or enter * to display commands
Command / / used 1 % Dir + Del ,
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit Set X Top Bot Y Flip CX-Y Home
|
The "Modify Document-name" screen does not display the document definition criteria. To modify the document definition criteria, you must display the "Info" screen for the document (see The "Info" Screens).
Selection windows appear if you enter a wrong command, or forget to enter an object if one is required. You can then select the correct command or object by marking it with the cursor and pressing ENTER.
Windows can also appear when you request information for an object. For example, a reminder is always displayed in a window.
Other types of screens and windows are function- or command-related. These screens and windows are described in the sections of this documentation dealing with the particular function associated with them.