Your administrator assigns a user ID to each Con-nect user in your environment and defines each user's address. Thus, you can look up, for example, the phone number of another Con-nect user.
This function does not consider nicknames (see Your Personal Address Book for information regarding nicknames).
This document covers the following topics:
If you know the last name of the user, issue the following command sequence from any point in Con-nect (you can also enter the last name followed by the first name - separated by a comma):
DISPLAY Name last-name
If you know the user ID of the user, issue the following command sequence from any point in Con-nect:
DISPLAY User userID
If there are more users with the same name or if the specified name is not found, the "Display Users by Name" screen appears starting with the specified characters. If the specified user ID has not been found, the "Display Users by Userid" screen (which is similar to the "Display Users by Name" screen) appears starting with the specified characters. See Displaying a List of User Addresses for further information.
If the specified name or user ID is found, the screens mentioned below are displayed.
If a mail status message has been set for the user, the mail status message is displayed first.
12:00 PM * * * C O N - N E C T 3 * * * 19.Mar.2002
Cabinet LS Display User Address - Cabinet ESH Tuesday
+---------------------------------------+
Last Name Eshberry ! Mail Status from Eshberry,John !
First Name John +---------------------------------------+
Company Research Associates ! !
Department Public Relations ! Cc Long,Sonia !
Location Building 4 ! LS (User) !
Address 1537 Research Circle ! !
! I'm out of the office until Apr. 5. !
! In urgent cases, contact Sonia Long. !
City Maplewood ! !
Postal Code 55109 Country U ! !
Phone 1 1 777-1234 ! !
Mobile ! !
Cc Long,Sonia ! !
LS (User) ! !
E-mail John.Eshberry(a)r-as ! !
Internet http://www.r-asso.co ! !
+---------------------------------------+
Press ENTER to display address
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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You then have to press ENTER to display the "Display User Address" screen:
12:01 PM * * * C O N - N E C T 3 * * * 19.Mar.2002
Cabinet LS Display User Address - Cabinet ESH Tuesday
Last Name Eshberry Initial W
First Name John Sex Male
Company Research Associates Title Manager
Department Public Relations Number
Location Building 4
Address 1537 Research Circle
City Maplewood
Postal Code 55109 Country USA
Phone 1 1 777-1234 103 Phone 2
Mobile Fax 1 777-1234 891
Cc Long,Sonia Cc 2
LS (User)
E-mail John.Eshberry(a)r-asso.com
Internet http://www.r-asso.com
Mail Status _ Miscellaneous _ Home Address _
Press ENTER to display Miscellaneous or mark for next screen
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The field names "Sex" and "Internet" are default names. Your administrator may have renamed these fields (for example, to "Salutation" and "Comments").
If Miscellaneous information has been defined, you can press ENTER once more to display the Miscellaneous information of the user:
Note:
Not all of the screens described below may be available for you. And
it may be possible that you cannot see all of the fields at the bottom of the
screen (Mail Status, Miscellaneous or Home Address). These fields indicate the
available screens. The screens are only shown when the corresponding
information is available or when it has been permitted by the
administrator.
12:01 PM * * * C O N - N E C T 3 * * * 19.Mar.2002
Cabinet LS Display Miscellaneous - Cabinet ESH Tuesday
Last Name Eshberry Initial W
First Name John Sex Male
Header Description
Birthday 01.Jan.1966
Hobby Traveling
Married Yes
Children Jessica, Charles
Mail Status _ Work Address _ Home Address _
Press ENTER to display Home Address or mark for next screen
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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If it has been permitted by the administrator, you can press ENTER once more to display the home address of the user:
12:02 PM * * * C O N - N E C T 3 * * * 19.Mar.2002
Cabinet LS Display Home Address - Cabinet ESH Tuesday
Last Name Eshberry Initial W
First Name John Sex Male
Home Address 9999 Dodd Road
City St. Paul
Postal Code 55111 Country USA
Phone 1 555-987-654
Fax
E-mail
Mail Status _ Work Address _ Miscellaneous _
Press ENTER to display Work Address or mark for next screen
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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When you issue either of the command sequences ("DISPLAY Name" or "DISPLAY User") without the last name or user ID, all users or user IDs are displayed alphabetically.
If you remember only the beginning of a name, you can enter the first characters of the name followed by an asterisk (for example, "DISPLAY Name esh*") to access the "Display Users by Name" screen listing all users whose names start with the specified characters.
11:02 AM * * * C O N - N E C T 3 * * * 3.Feb.94
Cabinet LS Display Users by Name Thursday
Cmd Full Name Phone Number/Extension Department User-ID
--- ------------------------- ---------------------- ---------------- --------
__ Eshberry,John 777-1234 103 Public Relations ESH
__ Eshenberger,Dave 777-1234 318 Marketing DES
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Display Modify Top
|
If you remember only the beginning of a user ID, you can enter the first characters of the user ID followed by an asterisk (for example, "DISPLAY User es*") to access the "Display Users by Userid" screen listing all user IDs starting with the specified characters.
The command prompting lines of the "Display Users by Name" screen and of the "Display Users by Userid" screen show all the commands which apply to users/user IDs. The commands are described in section Commands. The following exceptions apply for system addresses:
When you issue the DISPLAY command with a user address, the home address can only be displayed if this has been permitted by the administrator.
You can only display your own home address, if this has been permitted by the administrator.
Only an administrator can modify system addresses.
You can only modify your own work or home address when this has been permitted by the administrator. See Modifying Your Own User Address for further information.
You can only modify your own work or home address. When this has been permitted by the administrator, you can issue the following commands with your name or user ID:
MODIFY Name last-name MODIFY User userID
Your work address is shown first.
12:03 PM * * * C O N - N E C T 3 * * * 19.Mar.2002
Cabinet ESH Modify User Address - Cabinet ESH Tuesday
Last Name Eshberry________________________ Initial W
First Name John____________________________ Sex Male______
Company Research Associates_____________ Title Manager_________________
Department Public Relations________________ Number __________
Location Building 4______________________
Address 1537 Research Circle________________________________________
____________________________________________________________
____________________________________________________________
City Maplewood_______________________ ________
Postal Code 55109_____ Country USA_____
Phone 1 __1 777-1234_______ 103__ Phone 2 ___ _______________ _____
Mobile ___ _______________ _____ Fax __1 777-1234_______ 891__
Set X Cc Long,Sonia__________ Set _ Cc 2 ____________________
LS (User)
E-mail John.Eshberry(a)r-asso.com______________________________________
Internet http://www.r-asso.com___________________________________________
Miscellaneous _ Home Address _
Make all required changes and press ENTER to modify
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Make all required changes and press ENTER.
To modify your home address, mark the "Home Address" field.
12:05 PM * * * C O N - N E C T 3 * * * 19.Mar.2002
Cabinet ESH Modify Home Address - Cabinet ESH Tuesday
Last Name Eshberry Initial W
First Name John Sex Male
Home Address 9999 Dodd Road______________________________________________
____________________________________________________________
City St. Paul________________________ ________
Postal Code 55111_____ Country USA_____
Phone __1 555-987-654____ _____
Fax ___ _______________ _____
E-mail ________________________________________________________________
Work Address _ Miscellaneous _
Make all required changes and press ENTER to modify
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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Most fields are self-explanatory. Special fields of the work and home address are described below. Last name, first name, initial and sex can only be modified on the screen showing the work address.
- Sex
"Sex" is the default name for this field. You can specify any value. For example, "F" or "Female".
Your administrator may have renamed this field (for example, to "Salutation").
- Phone/Mobile/Fax
Three fields are provided for each number:
Enter the country code (3 digits) in the first field. Leading zeros are automatically deleted.
Enter the phone number (15 digits) in the second field.
Enter the extension (5 digits) in the third field.
Phone 2 and mobile can only be specified for the work address.
- Set Cc
This can only be defined on the screen showing the work address. You can specify who is to receive a copy of each mail item that is sent to you (Cc and Cc 2). This can be a nickname, user ID, cabinet name or bulletin board. You can also enter an asterisk (*) to select the addressee from a list.
To activate this feature, mark the "Set" field.
This feature does not apply to invitations to meetings.
A Cc can also be defined with a mail status message. However, the Cc defined with the mail status message works independently from Cc and Cc 2 defined in the user address. Thus, 3 different Cc definitions may be in use.
This can be defined on both screens, work address and home address. You can specify your e-mail address. This is only for informational purposes.
- Internet
This can only be defined on the screen showing the work address. "Internet" is the default name for this field. You can specify, for example, the home page of your company. This is only for informational purposes.
Your administrator may have renamed this field (for example, to "Comments").
To modify the Miscellaneous information, mark the "Miscellaneous" field.
12:06 PM * * * C O N - N E C T 3 * * * 19.Mar.2002
Cabinet ESH Modify Miscellaneous - Cabinet ESH Tuesday
Last Name Eshberry Initial W
First Name John Sex Male
Header Description
Birthday 01.Jan.1966_____________________________________________________
Hobby Traveling_______________________________________________________
Married Yes_____________________________________________________________
Children Jessica, Charles________________________________________________
____________ ________________________________________________________________
____________ ________________________________________________________________
____________ ________________________________________________________________
____________ ________________________________________________________________
____________ ________________________________________________________________
____________ ________________________________________________________________
Copy from Cabinet ________ Mark Headers _ or All _ Confirm Copy _
Work Address _ Home Address _
Make all required changes and press ENTER to modify
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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- Header / Description
Ten lines are provided where each line consists of two fields. The first field serves as the header (for example, Birthday or Hobby). The second field can contain any text.
- Copy from Cabinet
Specify the name of the cabinet from which you want to copy the contents of the "Miscellaneous" lines. Next, mark either the "Mark Headers" field or the "or All" field. To store the copied items, mark the "Confirm Copy" field.
- Mark Headers
When this field is marked, only the headers of the "Miscellaneous" lines are copied from the specified cabinet.
- or All
When this field is marked, both headers and text are copied from the specified cabinet.
- Confirm Copy
Mark this field if you want to overwrite the information in the "Miscellaneous" lines with that from the specified cabinet.
To modify your mail status, mark the "Mail Status" field. The mail status message is then shown and you can proceed as described in section Your User Profile.
You can access the Utility function to print the following:
a list in user-ID sequence, giving the user ID, phone number, extension, department and full name.
a list in last-name sequence, giving the full name, phone number, extension, department and user ID.
a list sorted according to user-defined criteria, giving the user ID, phone number, extension, department and full name.
See the Con-nect Utilities documentation, sections Print Users and Print Names for detailed information.
To access the Utility function directly from your Con-nect session, you can ADD an application (see Adding an Application to Access the Con-nect Print Utilities).