Version 3.2.1	SEARCH   CONTENTS   |   PDF PAGE   PDF BOOKS   |   HOME   UP   PREV   NEXT

• What is a Folder?

• Available Commands for Folders

• Listing All Folders

• Listing Selected Folders

• Adding a New Folder

• Modifying a Folder

• Linking a New User to a Folder Definition

• Displaying a Folder Definition

• Copying a Folder Definition

• Renaming a Folder

• Deleting a Folder Definition

• Authorizing User Access to a Folder Definition

• Active Reports (summary)

• Available Commands: Active Reports (summary)

• Listing Active Reports in Folder

• Listing Selected Active Reports in Folder

What is a Folder?

A folder is a container in which active reports can be grouped and to which users can be granted access.

Available Commands for Folders

To list all available commands for folders:

1. In the object workspace, expand the Folders folder.

2. Select a folder and invoke the context menu.

   A list of available commands appears.

The following table briefly explains each command:

Listing All Folders

To list all folders:

1. In the object workspace, select Folders.

2. Invoke the context menu and choose the List command.

   All existing folders are listed in the content pane.

To invoke a list of available commands:

• Select an active report and invoke the context menu.

Listing Selected Folders

To list folders according to selection criteria:

1. In the object workspace, select Folders.

2. Invoke the context menu and choose Filter.

   The following dialog appears in the content pane:

   

3. Enter selection criteria for the folders.

4. Choose OK.

   Now only folders which satisfy the selection criteria appear in the expanded Folders directory in the object workspace.

Adding a New Folder

To create a new folder:

1. Select the Folders in the object workspace or in the folder list and invoke the context menu.

2. Choose New.

   The New Folder window opens in the content pane:

   

3. Enter your data. The fields are described below.

4. When you have finished, choose the OK button to save your data.

Fields: New Folder

Modifying a Folder

To modify a folder:

1. Select the desired folder in the object workspace or in the folder list.

2. Invoke the context menu and choose Open.

   The folder definition is displayed, and you can change it. The individual fields are described below.

Fields: Open Folder

Linking a New User to a Folder Definition

To link a new user to a folder definition:

1. In the object workspace or in the folder list, select the desired folder.

2. Invoke the context menu and choose the Link command.

   A dialog similar to the following opens:

   

3. Use the Select button to the right of the For user field to select a new user ID to link to the folder

4. When you are finished, choose the OK button to save your data.

Displaying a Folder Definition

To display a folder definition:

1. In the object workspace or in the folder list, select the desired folder.

2. Invoke the context menu and choose the Display command.

   The folder definition is displayed. The fields are described under Adding a Folder Definition.

Copying a Folder Definition

To copy a folder definition:

1. In the object workspace or in the folder list, select the desired folder.

2. Invoke the context menu.

   A dialog appears.

3. Enter the name of the target folder definition in the To Folder field, and choose OK.

   The new folder appears in the folder list.

Renaming a Folder

To rename a folder:

1. In the object workspace or in the folder list, select the desired folder.

2. Invoke the context menu and choose Rename.

3. Change the name of the selected folder, and press ENTER.

Deleting a Folder Definition

To delete a folder:

1. In the object workspace or in the folder list, select the desired folder.

2. Invoke the context menu and choose Delete.

   A dialog appears, asking you to confirm the deletion.

3. Choose Yes to delete the folder, or No to cancel the operation.

Authorizing User Access to a Folder Definition

To authorize user access to a folder definition:

1. In the object workspace or in the folder list, select the desired folder.

2. Invoke the context menu and choose Authorization.

   The Authorization List appears:

   

   It lists all users and user groups on distribution lists who are authorized for the folder. It also displays their authorization level.

3. Invoke the context menu for the dialog and select New.

   The following dialog appears:

   

4. Enter data for the authorization. The fields are described under Authorizing User Access to a Report Definition.

5. When you are finished, choose OK to save your data.

Active Reports (summary)

To list the active reports summary:

1. Select and expand a folder (under Folders) in the object workspace.

   Two subfolders appear.

2. Select and expand the Active Reports (summary) folder.

   A list of report name folders appear.

3. You can expand a report name folder to show all its active reports.

Available Commands: Active Reports (summary)

To list all available commands for Active Reports (summary):

1. Select one of the report name folders.

2. Invoke the context menu.

   A list of available commands appears.

The following table briefly explains each command:

Listing Active Reports in Folder

To list the active reports in a folder:

1. Select and expand a folder (under Folders) in the object workspace.

   Six nodes are displayed for the folder, containing the following:

   Node	Contents
   Summary	Active reports sent to the user, grouped under their report names.
   All	Active reports sent to the user.
   Archived	Active reports which are already archived.
   Browsable	Active reports located in Spool, Entire Output Management database, or Con-nect.
   Nom	Active reports located in the Entire Output Management database.
   Spool	Active reports located in Spool.

2. Select the desired node and invoke the context menu.

3. Choose the List Active command.

   A list of the active reports - corresponding to the selection criterion of the selected node - is diplayed. The fields of the list are explained below.

To invoke a list of available commands:

• Select an active report and invoke the context menu.

For further information on these commands and all operations which can be performed on active reports, see Available Commands for Active Reports and Active Reports. The Filter command is explained in Listing Selected Active Reports in Folder, below.

Fields: Active Reports in Folder

Listing Selected Active Reports in Folder

To list active reports according to selection criteria:

1. Select an active report in the active report in folder list.

2. Invoke the context menu and choose Filter:

   The Select Active Reports dialog appears in the content pane.

3. Enter selection criteria for the active reports. The fields are described below.

4. Choose the OK button.

   Now only active reports which satisfy the selection criteria appear in the active report list.

Fields: Select Active Reports

www.softwareag.com

Copyright © Software AG 2008. All rights reserved.

SEARCH   CONTENTS   |   PDF PAGE   PDF BOOKS   |   HOME   UP   PREV   NEXT