To save time in finding the name, user ID or telephone number of a specific person, you can add this information to your personal address book.
This document covers the following topics:
You can assign a nickname to any Con-nect user. This feature is particularly useful if the user ID of an addressee is difficult to remember. Once you have assigned a nickname, Con-nect accepts the nickname in any context. If you enter the nickname as addressee for a mail item, Con-nect checks your address book for the related user ID, and sends the mail to the right addressee (even if the same nickname happens to have been assigned to a different addressee by another Con-nect user).
When adding addresses to your personal address book, you are not limited to Con-nect users. For example, you can include the address and telephone number of your doctor or tax advisor; however you cannot send anything to these addressees via Con-nect.
If your administrator has disallowed "Send External Mail", you cannot send mail to an external user, and you cannot create a nickname for an external user.
However, if your administrator has defined nicknames for external users (in cabinet SYSCNT), you can send mail using these nicknames (despite the fact, that the external send function has been disallowed for you).
Issue the following command sequence from any point in Con-nect:
ADD Address
The "Add Address" screen appears.
9:28 AM * * * C O N - N E C T 3 * * * 2.Feb.94
Cabinet LS Add Address Wednesday
Address Name ____________________
as Nickname for ______________________________ (any Send Addressee)
Mark to Add _ Work/Home Address
Folder Work___________ File _______________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Private use _ or Security Read 7 Modify 7 Copy 7 Print 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit Mod Frmat Flip Last Home
|
In addition to the information which you enter in every "Add" screen (see The "Add" Screens), you must specify the following information in the "Add Address" screen.
- Address Name
A unique nickname that must not exceed 20 characters.
You can also enter the name of a person who is not a Con-nect user. However, you cannot send anything to this addressee via Con-nect.
You can use the nickname to send mail to this addressee. Of course, you can still use the person's name or user ID instead.
- as Nickname for
The last name or user ID of the Con-nect user. You can also enter the name of a distribution list, a bulletin board, a cabinet or an external addressee.
For example, if you enter a last name and more than one Con-nect user has that last name, a window appears which lists all users with that last name. You must then mark the required user with any character and press ENTER.
You can also enter the last name followed by the first name - separated by a comma.
You can also enter an asterisk (*) in this line to select the name from a list. See Selecting Addressees for information regarding the resulting window.
You must leave this line blank if the nickname specified in the "Address Name" line applies to a person who is not a Con-nect user.
- Mark to Add _ Work/Home Address
Optional - you can mark this field if you want to store the work or home address in your address book.
Press ENTER.
If you did not mark the "Mark to Add _ Work/Home Address" field, the blank "Add Address" screen re-appears and you can add another address, or quit the function.
If you marked the "Mark to Add _ Work/Home Address" field, the screens mentioned below are displayed.
If a mail status message has been set for the user, the mail status message is displayed first. You then have to press ENTER to display the "Add Address Name" screen.
2:42 PM * * * C O N - N E C T 3 * * * 4.Jan.00
Cabinet LS Add Address Johnny Tuesday
Mail Nickname for Eshberry,John ESH
Company Research Associates_____________ Title Manager_________________
Department Public Relations________________ Number __________
Location Building 4______________________
Address 1537 Research Circle________________________________________
____________________________________________________________
____________________________________________________________
City Maplewood_______________________ MN______
Postal Code 55109_____ Country USA_____
Phone 1 __1 777-1234_______ 103__ Phone 2 ___ _______________ _____
Mobile ___ _______________ _____ Fax __1 777-1234_______ 891__
Cc Long,Sonia Cc 2
LS (User)
E-mail John.Eshberry(a)r-asso.com______________________________________
Internet http://www.r-asso.com___________________________________________
Mark for Home Address _
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit Mod Frmat Flip Last Home
|
If you entered a Con-nect user as addressee, the user's name and user ID are filled in by Con-nect in the "Nickname for" line.
Note:
When you add a nickname for an external node, two additional lines
appear below the "Nickname for" line and you can specify last name, first name,
initial and sex.
If the user's work address has been defined by the administrator, this information is also shown. You can modify all address information except Cc and Cc 2.
The company name, department and phone number will also be shown in the "Display Addresses" screen (see Managing Your Address Book).
If you want to define the user's home address, mark the "Mark for Home Address" field and press ENTER. The "Add Home Address name" screen appears. If it has been permitted by the administrator, you can see the home address defined by the administrator. Otherwise, the screen is empty.
2:45 PM * * * C O N - N E C T 3 * * * 4.Jan.00
Cabinet LS Add Home Address Johnny Tuesday
Mail Nickname for Eshberry,John ESH
Home Address 9999 Dodd Road______________________________________________
____________________________________________________________
City St. Paul________________________ ________
Postal Code 55111_____ Country USA_____
Phone __1 555-987-654____ _____ Fax ___ _______________ _____
E-mail ________________________________________________________________
Miscellaneous
Birthday 01.Jan. 1966____________________________________________________
Hobby Traveling_______________________________________________________
Married Yes_____________________________________________________________
Children Jessica, Charles________________________________________________
____________ ________________________________________________________________
____________ ________________________________________________________________
Copy misc.from _ (0-SYSCNT 1-LS 2-ESH) Only Headers X Overwrite _
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit Mod Frmat Flip Last Home
|
See Modifying Your Own User Address for information on the fields in these screens.
When working with nicknames for users and cabinets, you can decide whether the Miscellaneous information is copied from cabinet SYSCNT (option 0), your own cabinet (option 1) or from the cabinet for which you are adding the nickname (option 2). When working with nicknames for external addresses, distribution lists or bulletin boards, option 2 is not available.
Enter as much information as you wish and issue the QUIT command to add the information.
Caution:
If you do not issue the QUIT command to add the information, but
issue any other command instead, the address is not saved.
The blank "Add Address" screen re-appears and you can add another address, or quit the function.
You can add the following external addresses to your personal address book:
To add a printer node to your personal address book, enter the name by which the administrator has defined the printer node in the "as Nickname for" line.
When you press ENTER, a window is displayed. You can specify further information in this window. See Printers as External Mail Nodes for information regarding this window.
When you mark the "Mark to allow modifications" field, the "Print Mail" window is displayed each time you send mail to that printer.
Press ENTER to add the printer node to your personal address book.
To add an external Con-nect node to your personal address book, enter the name by which the administrator has defined the external Con-nect node in the "as Nickname for" line.
When you press ENTER, a window is displayed and you must specify the addressee at the external Con-nect node. See External Con-nect Nodes for information regarding this window.
Press ENTER to add the external Con-nect address to your personal address book.
To add a telex, teletex or telefax node to your personal address book, enter the name by which the administrator has defined the telex, teletex or telefax node in the "as Nickname for" line.
When you press ENTER, a window is displayed and you must specify the telex, teletex or telefax number of the node. See Sending a Telex, Teletex or Telefax for information on the fields in this window.
9:40 AM * * * C O N - N E C T 3 * * * 14.Feb.94
Cabinet LS Add Address C01010
Address Name Hoback______________
+---------------------------------------------------------------------+
as ! Add Telex Node CHICAGO !
! !
! To: ________________________________________________________ !
! From: ________________________________________________________ !
! Subject: ___________________________________________________ !
! Telex Number ________________________ !
! Answer Back ________________ !
! Send between 0000 (hhmm) in GMT ! _
! and 0000 (hhmm) in GMT ! _
! Number of Retries 0 Device ________ ! _
! Mark _ to allow modifications at send ! _
! !
+---------------------------------------------------------------------+
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home
|
You may also complete the other fields in the window if you want them to be filled in automatically by Con-nect each time you send a telex, teletex, or telefax to this address. If you want to fill in this information yourself, you must mark the "Mark to allow modifications at send" field.
Depending upon whether you specified a telex, teletex, or telefax number, or whether you allow the information to be modified before sending, one of the following will occur:
| ModificationsAllowed | Number Specified | Results |
|---|---|---|
| No | No | A window appears. The fields "To", "From", "Subject", and "Number" can be modified. |
| No | Yes | A window does not appear. |
| Yes | No | A window appears. All fields can be modified. |
| Yes | Yes | A window appears. All fields can be modified. |
Press ENTER to add the telex, teletex or telefax address to your personal address book.
To add a SNADS node to your personal address book, enter the name by which the administrator has defined the SNADS node in the "as Nickname for" line.
When you press ENTER, a window is displayed and you have to specify the node ID and user ID of the recipient. See Sending Mail to a SNADS Node for information on the fields in this window.
11:55 AM * * * C O N - N E C T 3 * * * 14.Feb.94
Cabinet LS Add Address Friday
Address Name Gerry_______________
as Nickname -------------------------------------------------- ee)
I I
Mark to def I SNADS Node NEWYORK I
I I
I Recipient Node ID: NEW_____ YORK____ I
Fol I (Group) (Element) I
I I
Comme I Recipient User ID: ________ ________ I ____________
I (Group) (Element) I ____________
I I ____________
I I ____________
--------------------------------------------------
Private use _ or Security Read 5 Modify 5 Copy 5 Print 5
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home
|
Press ENTER to add the SNADS address to your personal address book.
Issue the following command sequence from any point in Con-nect to display a list of all available addresses in your personal address book:
DISPLAY Address
As a result, the "Display Addresses" screen appears:
9:35 AM * * * C O N - N E C T 3 * * * 2.Feb.94
Cabinet LS Display Addresses Wednesday
Cmd Address Company/Department Phone Ext.
--- -------------------- ------------------------------- --------------- -----
__ Dentist 345349
__ Dr. Player 675353
__ Geoff Fisherman 6742 341
__ John Research Associates Public Rela 777 103
__ Katie Translations Inc. 7462 768
__ Thomas Car Service 6142-92 317
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Display Erase File Info Modify Print Top
|
The addresses are arranged alphabetically. Your own addresses are displayed first followed by those created by the Con-nect administrator. The columns display the following information:
- Address
The nickname you have given to the addressee, or the nickname the Con-nect administrator has given to an addressee.
- Company/Department
The company name and department. Addresses which have been created by the Con-nect administrator are marked with (S); you can use these addresses, but cannot erase, file or modify them.
- Phone
The work phone number.
- Ext
The extension to the work phone number.
The command prompting line of the "Display Addresses" screen shows all the commands which apply to addresses. The commands are described in section Commands. The following exceptions apply for addresses:
When you issue the INFO command in conjunction with a specific address, the "Info for Address Name" screen appears and you can modify the nickname and/or description.
When you issue the MODIFY command in conjunction with a specific address, you can modify the work/home address.