You can enter both business and personal appointments in your calendar. You can also enter repeated appointments, for example, for every second Friday of a month. The appointment is a calendar entry which also appears in the calendar information of your Con-nect menu.
This document covers the following topics:
Issue the following command sequence from any point in Con-nect:
ADD Appointment
As a result, the "Add Appointment" screen appears.
2:45 PM * * * C O N - N E C T 3 * * * 6.May.2002
Cabinet LS Add Appointment Monday
Date ___________ to ___________ No time occupancy _
Time ________ to ________ Separate daily entries _
Subject ____________________ Ignore existing entries _
Check calendar __ days before/after
Location ____________________________________________________________
Agenda ________________________________ Editor _ Copy agenda _
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
Notes 0 Add note _ Display notes _
Keywords _______________ _______________ _______________
_______________ _______________ _______________
Private use _ or Security Read 7 Modify 7 Copy 7 Print 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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In addition to the information which you have to enter in every "Add" screen (see The "Add" Screens), you must specify the following information in the "Add Appointment" screen.
- Date
The (starting) date of the appointment.
Day, month, and (optionally) year must be entered in the same sequence as shown in the upper right corner of the screen. When you abbreviate (truncate) the name of the month, you must make sure that the abbreviation is unique.
- to
Optional - the ending date of the appointment.
If the appointment exceeds one day, you must enter the ending date of the appointment.
- No time occupancy
When you mark this field, the specified time range is not reserved in your calendar. This means that if another user invites you to a meeting and searches your calendar, this time is not marked as occupied.
Thus, you can add important dates such as school holidays or a computer fair, to your calendar.
When this field is marked, Con-nect does not check whether there are parallel entries in your calendar (i.e. if there are parallel entries with time occupation, you are not prompted to mark the "Ignore existing entries" field).
Caution:
A time range is only reserved, if you enter a starting time and an ending time, and provided that you have not marked the "No time occupancy" field.- Time
Optional - the starting time of the appointment.
If you only enter a starting time (and no ending time), this time is not reserved. This means that if another user invites you to a meeting and searches your calendar, this time is not marked as occupied.
If you enter an ending time, but do not enter a starting time, Con-nect automatically enters 12:01 AM (when you are using the AM/PM time format) or 0:00 (when you are using the 24 hour time format) as the starting time.
- to
Optional - the ending time of the appointment.
If you do not enter both a starting time and an ending time, Con-nect automatically enters the time range from 12:01 AM to 11:59 PM (when you are using the AM/PM time format) or 0:00 to 23:59 (when you are using the 24 hour time format).
- Separate daily entries
Optional - if your appointment exceeds one day, you can mark this field with any character to reserve only the specified time range for each day.
If you mark this field and the starting time is later than the ending time, the specified time range is also reserved. For example, when you enter the time range from 6. June 8 PM (20:00) to 7. June 2 AM (2:00), the specified time range is reserved for two (!) days (starting in the evening and ending two hours after midnight).
If you do not mark this field, the whole time range starting with the starting time on the first day and ending with the ending time of the last day is reserved.
- Subject
The subject of the appointment.
One of the following must be specified: subject, description or location. Since the subject serves as an identifier in calendar information of the Con-nect menu and in the calendar screens, it is recommended that you always enter a subject.
- Ignore existing entries
Optional - if you mark this field with any character you can permit parallel entries with time occupation in your own calendar. In this case, Con-nect does not check whether there are existing entries in your calendar.
"Existing entries" are those entries which occupy time in your calendar (i.e. these calendar entries have an ending time and the "No time occupancy" field has not been marked).
If you do not mark this field, you can only add a parallel appointment to your calendar which does not occupy time (i.e. an appointment that only has a starting time and no ending time; or when the "No time occupancy" field has been marked).
If you have not marked this field and there are already meetings or appointments with time occupation in your calendar (provided that you have not marked the "No time occupancy" field), Con-nect prompts you to mark this field.
- Check calendar
Optional - specify the number of days before and after the appointment date to display all scheduled meetings, appointments, reminders or todos currently in your calendar (see Checking the Calendar).
- Location
Optional - the location of the appointment.
- Agenda
Optional - the name of the agenda. When specify a name in this line, you must also mark one of the following fields:
Editor
When you mark this field, the name in the "Agenda" line is used as the name for a new agenda. The Con-nect editor is invoked and you can type the text of your agenda. See Text Processing for detailed information on the Con-nect editor. The agenda can only be retrieved via the appointment for which it has been created. It is not filed as a document.Copy agenda
When you mark this field, the name in the "Agenda" line must be the name of an existing document in your cabinet.If you are unsure of the name, you can enter an asterisk (*) in the "Agenda" line (to begin the search with one or more particular letters, enter for example, "BIN*") and press ENTER. Mark the document you want to attach with any character and press ENTER.
The agenda is just a copy of a document. Thus, when you MODIFY the original document, the modifications are not included in the agenda.
After an agenda has been defined, the name of the field "Copy agenda" changes to "Display agenda". You can then display the agenda by marking the "Display agenda" field.
If you want to rename the agenda, you just have to type a new name in the "Agenda" line.
If you want to define another agenda, you first have to delete the previous agenda. To do so, overwrite the name of the agenda with blanks and press ENTER. A window appears asking whether you want to erase or detach the agenda. When you select to detach the agenda, it is stored as a document in the default folder.
- Description
Optional - information concerning the appointment.
- Add note
If you want to attach a note to the appointment, mark this field with any character (see Notes Attached to an Appointment).
- Display notes
If you have attached notes to the appointment, you can mark this field with any character to display the notes (see Reading Attached Notes).
- Keywords
Optional - you can specify up to six keywords. These keywords are of use when you issue the SEARCH command to locate appointments (see Search Facility).
- Private use
Optional - when you mark this field with any character, the appointment is not displayed in the overlay calendar of another user. Furthermore, the appointment is not displayed in your calendar, when another user accesses your cabinet with the command sequence "USE Cabinet cabinet-ID".
Press ENTER to add the appointment.
The blank "Add Appointment" screen re-appears and you can add another appointment or quit the function.
Issue the following command sequence from any point in Con-nect to display a list of your appointments starting with the current date (the date which is displayed to the right of the screen name indicates your next appointment):
DISPLAY Appointment
Issue the following command sequence from any point in Con-nect to display a list of your appointments starting with the date you specify (or with the next appointment, if there are no appointments for the specified date):
DISPLAY Appointment date
Issue the following command sequence from any point in Con-nect to display a list of your appointments starting and ending with the dates you specify:
DISPLAY Appointment from-date to-date
Note:
If you do not specify a year with the date, the current year is
automatically displayed.
10:54 AM * * * C O N - N E C T 3 * * * 22.Oct.97
Cabinet LS Display Appointm 24.Nov.97 Wednesday
Agenda
Cmd Day Date Start End Type Subject Notes Overlay
--- --- ----------- -------- -------- ----- ------------------------- --------
__ Mon 24.Nov.97 11:00 AM 2:00 PM A Visit Alec Jr. A
__ Fri 12.Dec.97 12:01 AM 11:59 PM A * Vacation ESH
__ Sat 13.Dec.97 12:01 AM 11:59 PM A > Vacation ESH
__ Sun 14.Dec.97 12:01 AM 11:59 PM A > Vacation ESH
__ Mon 15.Dec.97 12:01 AM 11:59 PM A > Vacation ESH
__ 12:00 PM 2:00 PM A Lunch with Thomas
__ Tue 16.Dec.97 12:01 AM 11:59 PM A > Vacation ESH
__ Wed 17.Dec.97 12:01 AM 11:59 PM A < Vacation ESH
__ Sun 21.Dec.97 9:00 AM 11:59 PM A * Munich N
__ Mon 22.Dec.97 12:01 AM 8:00 PM A < Munich N
__ Thu 25.Dec.97 3:00 PM 11:59 PM A Xmas Party N
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Copy Display Erase Info Modify Output Print Top
|
The "Display Appointment" screen displays the appointments chronologically. The columns display the following information:
- Day
The name of the day.
- Date
The date of the appointment.
- Start
The starting time of an appointment.
- End
The time the appointment ends on that day.
- Type
The type of calendar entry: A for appointment.
A ( before the type indicates that the appointment does not occupy time in your calendar.
An asterisk (*) after the type indicates the first day of an appointment which exceeds one day.
> after the type indicates that the appointment is continued from the previous day and that it continues on the next day.
< after the type indicates that the appointment is continued from the previous day and that it ends on that day.
- Subject
The subject of the appointment.
- Agenda/Notes
This column is marked with A if the appointment contains an agenda and/or with N if the appointment contains attached notes.
- Overlay
A user ID in this column indicates an appointment in the calendar of that user.
The command prompting line of the "Display Appointment" screen shows all the commands which apply to appointments. The commands are described in section Commands. The following exceptions apply when working with appointments:
You can add an appointment to your calendar by copying an existing one (this can either be an appointment in your own calendar or in the overlay calendar) with the COPY command.
You can also copy an appointment to another cabinet, if its user has given you permission (see Adding Shared Users to Your Private Cabinet).
Agenda and attached notes are not copied.
When you copy an appointment from the overlay calendar, the cabinet ID of that user is displayed in the upper left corner of the "Copy Appointment" screen.
2:57 PM * * * C O N - N E C T 3 * * * 6.May.2002
Cabinet LS Copy Appointment Monday
Copy to cabinet LS______
Repeated single day _
Date 6.Dec.2002_ to ___________ No time occupancy _
Time 11:00 AM to 1:00 PM_ Separate daily entries _
Subject Brunch______________ Ignore existing entries _
Check calendar __ days before/after
Location My house____________________________________________________
Agenda ________________________________ Editor _ Copy agenda _
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
Notes 0 Add note _ Display notes _
Keywords _______________ _______________ _______________
_______________ _______________ _______________
Private use _ or Security Read 0 Modify 0 Copy 0 Print 0
Complete the information above and press ENTER to copy
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The "Copy Appointment" screen contains two additional fields which are not displayed in the "Add Appointment" screen:
- Copy to cabinet
By default, Con-nect has entered your own cabinet ID. To copy an appointment to another user's cabinet, you must enter the cabinet ID of that user.
An appointment which has been copied from one cabinet into another cabinet will be displayed only once in the "Display Appointment" screen (i.e. it does not appear in the overlay calendar). However, in the following cases, both appointments will be shown: if you modify the information in one of the date and time fields, or in the "Separate daily entries" field while the "Copy Appointment" screen is still displayed; or, if the MODIFY command is issued with any of the appointments (original or copy).
- Repeated single day
Optional - you can mark this field with any character to specify repeated single-day appointments.
You can specify a maximum of 90 repeated single-day appointments.
This function adds only appointments which do not exceed 24 hours.
To specify repeated single-day appointments, you must also mark the "Ignore existing entries" field with any character.
This function does not search for free time.
You need not enter a new subject for the repeated appointments.
The "Editor" field is not available when the "Repeated single day" field is marked. Use the "Copy agenda" field instead.
The "Add note" field is not available when the "Repeated single day" field is marked.
When you mark the "Repeated single day" field and press ENTER, the "Repeat Calendar Entry" window appears:
2:59 PM * * * C O N - N E C T 3 * * * 6.May.2002
Cabinet LS Copy Appointment Monday
Copy to cabinet LS______ +---------------------------------------+
! Repeat Calendar Entry !
Date 6.Dec.2002_ to ______ +---------------------------------------+
Time 11:00 AM to 1:00 P ! Every __ _ Day !
Subject Brunch______________ ! _ Week !
! _ Month !
! _ Year !
Location My house_____________ ! Every __ _ Monday !
Agenda _____________________ ! _ Tuesday !
Description _____________________ ! _ Wednesday !
_____________________ ! _ Thursday !
_____________________ ! _ Friday !
Notes 0 ! _ Saturday !
! _ Sunday !
Keywords _______________ ____ ! Start 6.Dec.2002_ End ___________ !
_______________ ____ +---------------------------------------+
Private use _ or Security Read 0
Complete the information above and press ENTER to copy
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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You specify a frequency in the first "Every" line by entering a number between 1 and 99. You mark an option (Day, Week, Month or Year) with any character.
You specify a frequency in the second "Every" line by entering a number between 1 and 99. You mark a day of the week with any character.
You can enter any logical combination of frequencies (see the examples below).
You enter the time range (starting and ending dates) for which you want to specify the repeated appointments in the lines at the bottom of the window. The ending date refers to the last day for which an appointment is to be added (this is important when you add appointments which continue after midnight; the ending date does not refer to the day on which the last appointment is to end).
To close the window and to copy the appointments, you must press ENTER.
To specify appointments for every second day, you enter "2" in the first "Every" line and mark "Day" with any character.
To specify appointments for the 11th of each month, the starting date must also be the 11th of a month. You enter "1" in the first "Every" line and mark "Month" with any character.
To specify appointments for every Monday, you enter "1" in the second "Every" line and mark "Monday" with any character.
To specify appointments for every second Friday of each third month, you enter "3" in the first "Every" line and mark "Month" with any character; next you enter "2" in the second "Every" line and mark "Friday" with any character.
When the starting date is on a Thursday and you enter "2" in the first "Every" line and mark "Week" with any character (you do not enter anything in the lines below), appointments are copied for each second Thursday.
To specify the last week of a month, you enter "5" in the second "Every" line.
To specify the last week of a year, you enter "53" in the second "Every" line.
For example, to specify appointments for each last Wednesday of a month, you must enter "1" in the first "Every" line and mark "Month" with any character; next you enter "5" in the second "Every" line and mark "Wednesday" with any character.
You can attach notes to the appointment. When the appointment contains attached notes, you can mark the "Display notes" field to display them. See Notes Attached to an Appointment for further information.
When the appointment contains an agenda, you can mark the "Display agenda" field to display it. When the agenda is displayed, you can COPY or PRINT it.
When you copy the agenda, the "Copy Document" screen appears. The name of your default folder is shown in the "Folder" line. The subject of the appointment is shown in the "From" line. The name of the original document is shown in the first "Description" line. If the appointment has a description, it is shown in the next three lines of the description. If the appointment includes keywords, they are shown in the "Keywords" fields. See the description of the COPY command in section Documents for further information.
When issue the PRINT command in the screen which shows the agenda, the whole appointment is printed. It is printed according to the criteria that were defined in your user profile (see Print Defaults) or with the OUTPUT command (see the description of the OUTPUT command in section Documents).
When you ERASE an appointment, it is removed from the calendar screens and calendar information - it is not placed in your Wastebasket.
To erase an appointment which exceeds one day, you need not mark each day of the appointment in the "Display Appointment" screen with ER - you can mark any day of the appointment with ER to erase the whole appointment.
If you want to erase repeated single-day appointments, you must mark each appointment you wish to erase with ER.
You can attach both newly created or already existing notepad pages to an appointment. Once the notepad page has been removed from the notepad (i.e. attached to an appointment), it is no longer stored with the other notepad pages. See Notepad for further information.
An attached note cannot be converted into a notepad page. When you DETACH an attached note from an appointment, it is converted into a document.
You can attach up to 25 notepad pages to an appointment. Later when you read the attached notes, they are displayed in the same sequence as you attached them.
The following topics are covered below:
To attach a notepad page to an appointment you must first DISPLAY or MODIFY the appointment.
Next, mark the "Add note" field and press ENTER.
3:02 PM * * * C O N - N E C T 3 * * * 6.May.2002
Cabinet LS Modify Appointment Monday
+---------------------------------------+
! Notepad Subject: ( or '*' to Select ) !
Date 6.Dec.2002_ to ______ ! ________________________________ !
Time 11:00 AM to 1:00 P +---------------------------------------+
Subject Brunch______________ ! _ Mark to Attach to Current Object !
! _____________________________________ !
Location My house_____________ ! _____________________________________ !
Agenda _____________________ ! _____________________________________ !
Description _____________________ ! _____________________________________ !
_____________________ ! _____________________________________ !
_____________________ ! _____________________________________ !
Notes 0 ! _____________________________________ !
! _____________________________________ !
Keywords _______________ ____ ! _____________________________________ !
_______________ ____ ! _____________________________________ !
Private use _ or Security Read 7 +---------------------------------------+
Make all required changes and press ENTER to modify
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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If you want to attach a new notepad page to an appointment, enter one or more keywords in the subject line, and the note text.
If you want to attach an existing notepad page, enter an asterisk (*) in the subject line and press ENTER. Mark the notepad page(s) you want to attach with any character and press ENTER. (If you already know the name of the notepad page, you can also enter its name in the subject line.)
In either case, mark the field "Mark to Attach to Current Object" and press ENTER to remove the notepad page from the notepad and thus to attach it to the current appointment.
The blank "Notepad" window re-appears and you can attach further notepad pages or quit the function.
An attached note can only be retrieved via the appointment to which it has been attached.
To read an attached note you must first DISPLAY or MODIFY the appointment.
The number of attached notes is indicated in the "Notes" line of the "Display Appointment" or "Modify Appointment" screen.
Mark the "Display notes" field with any character and press ENTER to display the first attached note.
If there are more attached notes, you must press ENTER repeatedly to leaf through them. The notes are displayed in the same sequence as you attached them. After you have read all attached notes, you issue the QUIT command to close the window.
You can modify any attached note by typing over it. If you mark the "Erase" field of the attached note with any character and press ENTER, the note is erased from Con-nect (it is not placed in your Wastebasket).
Attached notes are automatically printed with an appointment, when the "Attached/Cover Notes" field is marked in your user profile (see Print Defaults) or in the output options (see the description of the OUTPUT command in section Documents).
For detailed information on how to print an appointment, see Printing the Appointments.
To detach an attached note you must first DISPLAY or MODIFY the appointment.
Issue the following command:
DETACH
As a result, the "Detach from current Object" window appears.
3:06 PM * * * C O N - N E C T 3 * * * 6.May.2002
Cabinet LS Modify Appointment Monday
+---------------------------------------------+
! Detach from current Object !
Date 6.Dec.2002_ to +---------------------------------------------+
Time 11:00 AM to ! Mark Attached Items Type !
Subject Brunch_________ ! -- --------------------------------- ---- !
! __ N Cake and tea Txt !
Location My house_______ ! __ N Salad Txt !
Agenda _______________ ! __ N Wine Txt !
Description _______________ ! __ N Meat Txt !
_______________ ! !
_______________ ! !
Notes 4 ! !
! !
Keywords _______________ ! !
_______________ ! !
Private use _ or Security R +---------------------------------------------+
Make all required changes and press ENTER to modify
Command / /
Detach Erase Flip
|
You can either DETACH or ERASE an attached note.
If you DETACH an attached note, a copy of it is kept in your default folder. It receives the subject of the appointment as description (the subject is shown in parentheses).
If you ERASE an attached note, it is erased from Con-nect. It is not placed in the Wastebasket.
Mark the attached notes with DE or ER in the window and press ENTER.
The name of each marked attached note disappears from the window.
Issue the QUIT command to close the window.
Note:
When you detach or erase all attached notes, the "Detach
from current Object" window closes automatically.
You can either print an individual appointment or a list of all appointments within a specified time range.
To print the appointment, you either mark it with PR in a screen which shows a list of calendar entries or you issue PRINT in the command line when the appointment is displayed. When the appointment has an agenda, the agenda is always printed with the appointment.
The appointment is printed according to the criteria that were defined in your user profile (see Print Defaults) or with the OUTPUT command (see the description of the OUTPUT command in section Documents).
When you issue the PRINT command in the screen which shows the agenda, the whole appointment is printed.
You can print a list of all appointments any time you want.
Issue the following command sequence from any point in Con-nect:
PRINT Appointment from-date to-date Document
The parameters from-date and to-date are optional; they specify a range of dates to be printed.
The optional parameter "Document" causes the following items associated with an appointment to be printed as well: description, location, agenda (name and text) and attached notes. Attached notes are printed only when the "Attached/Cover Notes" field is marked in your user profile (see Print Defaults) or in the output options (see the description of the OUTPUT command in section Documents). If an appointment exceeds one day, this information is only printed for the first day of the appointment.
The following examples show how this function can be used:
| PRINT Appointment 3.Jan Document | Print all appointments starting from January 3rd with description, location, agenda and attached notes. |
| PRINT Appointment Document | Print all appointments starting from today with description, location, agenda and attached notes. |
| PRINT Appointment 1.Jan 31.Dec | Print all appointments from January 1st through December 31st without description, location, agenda and attached notes. |
Note:
If you do not specify a year with the date, the current year is
automatically printed.
If a user in a shared environment is currently modifying an appointment (or if the same user tries to access the same appointment in different sessions at the same time) and you issue the MODIFY or ERASE command with that appointment, a window appears informing you who is currently modifying the appointment and when it was locked.
The appointment remains locked as long as the active user is on the "Modify Appointment" screen or edits the agenda after marking the "Editor" field on the "Modify Appointment" screen.
The appointment is unlocked if the active user issues any command or marks any other field than "Editor" on the "Modify Appointment" screen which causes the user to leave the "Modify Appointment" screen.
An appointment can be unlocked by any user who is authorized to modify it. If a second user unlocks an appointment which is currently being modified by the first user, the first user loses control over the appointment and all changes are lost (except for the agenda; see below). The user who unlocks the appointment always has the priority for changing this appointment.
If the first user is editing the agenda while the second user unlocks the appointment, the agenda text of the first user is saved in the default folder (this is usually the folder Work) with the name "(Undo agenda-name (subject-of-appointment))".
When a system interruption occurs while an appointment is locked, it can be unlocked as described above. However, it is automatically unlocked after 2 calendar days.
The locked appointment contains only those changes which were saved (when ENTER was pressed in the "Modify Appointment" screen).