A resource is, for example, a PC, a particular room or a projector.
When you add a resource, you make it available to all Con-nect users in your environment. If a resource you have added is "invited" to a meeting, the invitation is put into your Inbasket and you are responsible for managing the calendar of the resource.
Anyone who is planning a meeting can schedule ("invite") a resource by entering its name as an attendee in the "Add Meeting" screen.
This document covers the following topics:
Issue the following command sequence from any point in Con-nect:
ADD Resource
As a result, the "Add Resource" screen appears.
9:18 AM * * * C O N - N E C T 3 * * * 7.May.2002
Cabinet LS Add Resource Tuesday
Resource name ________
Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Private use _ or Security Read 7 Modify 7 Copy 7
Complete the information above and press ENTER to add
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home |
In addition to the information which you enter in every "Add" screen (see The "Add" Screens), you must specify the following resource definition criteria in the "Add Resource" screen.
- Resource name
A unique name that must not exceed 8 characters.
Press ENTER to add the resource.
The blank "Add Resource" screen re-appears and you can add another resource or quit the function.
If a resource you have added is "invited" to a meeting, the invitation is put into your Inbasket.
When you display an invitation for a meeting that was updated, a window containing the update message is shown first. To display the invitation itself, you then have to press ENTER to close the window. When the invitation is displayed, the current meeting version number is shown below the name of the originator.
The following screen appears when you display a modified invitation:
9:17 AM * * * C O N - N E C T 3 * * * 7.May.2002
Cabinet LS Display Modified Invitation from Tuesday
Jumper,Julie 22.Aug.2002 3:00 PM
Version 2
Date Thu 22.Aug.2002 to
Time 3:00 PM to 10:00 PM
Subject Party
Check calendar __ days before/after
Location
Agenda Display agenda _
Description
Resource ESPRESSO
Display history _ Display update message _
Accept _ Reply _ Decline and stop _
You can accept, decline or reply to the invitation
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home |
The name of the resource is displayed below the description. See Receiving an Invitation to a Meeting for a description of this screen (the fields "Add note", "Display notes" and "Decline and add" do not appear for a resource). The field "Check calendar" is treated differently for a resource.
- Check calendar
Optional - specify the number of days before and after the meeting date to display all calendar entries of the resource. This is equivalent to issuing the command sequence "DISPLAY Resource name date-range". In this case, all conflicting entries in the calendar of the resource are highlighted.
When you accept the invitation for the resource, the date of the meeting is entered in the calendar of the resource (i.e. in the "Display Resource Name" screen). The date does not appear in the calendar information for your Con-nect menu.
When the originator of a meeting cancels the meeting, the meeting entry is not erased from the calendar of the resource until you display the cancelation notification. It is delivered in your Inbasket as type "Canceled".
When you display the cancelation notification, a window containing the cancelation message is shown first. To display the cancelation notification itself, you then have to press ENTER to close the window.
9:23 AM * * * C O N - N E C T 3 * * * 7.May.2002
Cabinet LS Meeting CANCELED by Jumper,Julie Tuesday
22.Aug.2002 3:00 PM
Version 2
Date Thu 22.Aug.2002 to
Time 3:00 PM to 10:00 PM
Subject Party
Check calendar __ days before/after
Location
Agenda Display agenda _
Description
Resource ESPRESSO
Display history _ Display cancelation message _
Reply _ Erase _
Entry erased from calendar. Mark Erase to delete notification.
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home |
The name of the resource is displayed below the description. See Receiving a Cancelation Notification for a Meeting for a description of this screen (the fields "Add note", "Display notes" and "Retain" do not appear for a resource). The field "Check calendar" is treated differently for a resource (see above).
Issue the following command sequence from any point in Con-nect to display a list of all available resources:
DISPLAY Resource
As a result, the "Display Resources" screen appears:
4:02 PM * * * C O N - N E C T 3 * * * 2.Feb.94
Cabinet LS Display Resources Wednesday
Cmd Resource Description (Owner) Date Created
--- -------- --------------------------------------------------- -------------
__ Chart Flip Charts (several) (ESH) 2.Feb.94
__ Coffee Coffee machine Lab. (TPI) 8.Jan.94
__ Coffee1 Coffee machine 1st floor 1.Feb.94
__ PC1 Personal Computer 486 (CAC) 12.Jan.94
__ PC2 Personal Computer XT (without hard disk) (ESH) 2.Feb.94
__ Room-105 Conference Room 1st floor 1.Feb.94
__ Room-2 Demo Room 1.Feb.94
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Display Erase Info Modify Top
|
The "Display Resources" screen displays the resources alphabetically. The columns display the following information:
- Resource
The name of the resource.
- Description
The first 43 characters of the description of the resource.
- (Owner)
The owner of the resource is indicated in parentheses. If the resource has been added by you, your user ID is not displayed.
- Date Created
The date when the resource was created.
The command prompting line of the "Display Resources" screen shows all the commands which apply to resources. The commands are described in section Commands. The following exceptions apply when working with resources:
Each resource has its own calendar. Thus, when a resource is invited to a meeting, Con-nect can also search the calendar of the resource for free time.
When you DISPLAY a specific resource, the "Display Resource Name" screen shows the day(s) for which this resource has been scheduled:
4:07 PM * * * C O N - N E C T 3 * * * 2.Feb.94
Cabinet LS Display Resource ROOM-105 Wednesday
Cmd From Date Time To Date Time Daily Subject
--- --------------- -------- --------------- ------------ --------------------
__ Mon 21.Feb.94 1:00 PM >Wed 23.Feb.94 2:00 PM dai Sales Meeting
__ Wed 23.Feb.94 3:00 PM Fri 25.Feb.94 5:00 PM dai Press Conference
__ Tue 15.Mar.94 12:01 AM >Thu 17.Mar.94 11:59 PM Annual Meeting
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Display Erase Top
|
Note:
When you display the calendar of a resource which has been added by
another Con-nect user, the commands DISPLAY and ERASE do not appear in the
command prompting line of the "Display Resource
Name" screen. However, if you are the administrator,
these commands also appear.
The calendar entries are arranged chronologically. When separate daily entries have been specified for a meeting, this is indicated in the "Daily" column.
In this screen, date and time are displayed as specified in your user profile (see Date and Time Formats).
When the date of a meeting has passed, the resource does not automatically disappear from the "Display Resource Name" screen. You can either leave it the calendar of the resource for record-keeping purposes, or ERASE it. When you erase a meeting it is removed from the calendar of the resource - it is not placed in the Wastebasket.
When you issue, for example, the command "POSITION 11.1.94", the "Display Resource Name" screen starts with the specified date (or with the next calendar entry, if there are no entries for the specified date). However, when a meeting has started on the 10.1.94 and ends at the 12.1.94, it is not displayed, since the starting date has already passed.
You can only ERASE the resources which have been added by yourself. If you are the administrator, you can erase all resources.
The resource is removed from Con-nect. It is not placed in the Wastebasket.
You can only MODIFY the resource definition criteria for resources which have been added by yourself. If you are the administrator, you can modify the resource definition criteria for all resources.