Maintenance Functions for Reports

This section describes the functions for the maintenance of reports:

Available Commands for Reports

Start of instruction setTo list all available commands for reports:

  1. In the object workspace, expand the Reports folder.

  2. Select a report and invoke the context menu.

    A list of available commands is displayed.

These are:

Command Shortcut Explanation
Authorization F9 Authorize other users to process the report. Only users with owner authorization for the report can perform this function.
Copy Ctrl+C Copy report (including report processing).
Delete Del Delete report.
Display Ctrl+D Display report.
Display Log F10 Display log information about maintenance activity on a report, such as who last modified it and who created it.
Filter F3 Select reports with selection criteria.
List F8 List reports.
List Active Ctrl+F8 List active reports for a report definition.
New Ctrl+N Add report.
Open Ctrl+O Modify report.
Rename F2 Rename report.
Filter Subobject Ctrl+F3 Select active reports of a report definition with selection criteria.

Listing All Reports

Start of instruction setTo list all reports:

  1. In the object workspace, select the Reports folder.

  2. Invoke the context menu and choose List.

    All existing reports are listed in the content pane.

For each report, the following information is displayed:

Field Explanation
Report Report name.
Authorization Authorization used to access the report. Possible values:
ADMIN Indicates that you are defined as administrator with owner authorization for the listed reports.
PUBLIC All users are authorized for the report.
(User ID or name of distribution list) This user or the members of the distribution list are authorized for the report.
Type Possible values: Created, Default, Master, Suspended.
Description A short description of the report.

Listing Selected Reports

Start of instruction setTo list reports according to selection criteria:

  1. In the object workspace or in the report list, select the Reports folder.

  2. Invoke the context menu and choose Filter.

    The Filter Reports window is displayed.

  3. Enter your selection criteria. The fields are described below.

  4. Choose OK.

    Now only reports which satisfy the selection criteria appear in the expanded Reports folder in the object workspace.

Selection Criteria

Field / List Box Explanation
Report Selection criterion for the name of the report.
Master Report Selection criterion for the master-report name of the report.
Keywords You can enter up to 6 keywords.
Authorization Authorization for access to the report:
ADMIN Access authorization for you as defined administrator.
PUBLIC Access authorization for all users.
user ID or name of distribution list Access authorization for this user or the members of this distribution list.
Type Possible values: Created, Default, Master, Suspended.
Distribute to You can enter a user or distribution list, or select one.
Printer You can select the name of a printer defined in the report.
Identification JES2 You can enter the following identification attributes: Jobname, Writer, Destination, Form.

Creating a New Report

Start of instruction setTo create a new report:

  1. Select the Reports folder in the object workspace and invoke the context menu.

  2. Choose New.

    The New Report window is displayed in the content pane.

  3. Enter your data. The fields are described under Attributes of a Report.

  4. Choose OK to save your data.

Copying a Report

Start of instruction setTo copy a report:

  1. In the object workspace or in the report list, select the desired report.

  2. Invoke the context menu.

    A window is displayed.

  3. Enter the name of the target report in the To Report field, and choose OK.

    The new report appears in the Report List.

Modifying a Report

Start of instruction setTo modify a report:

  1. In the object workspace or in the report list, select the desired report.

  2. Invoke the context menu and choose Open.

  3. The report definition is displayed, and you can make changes to it. The fields are described under Attributes of a Report.

  4. Choose OK to save your changes.

Renaming a Report

Start of instruction setTo rename a report:

  1. In the object workspace or in the report list, select the desired report.

  2. Invoke the context menu and choose Rename.

  3. Change the name of the report, and press ENTER.

Displaying a Report

Start of instruction setTo display a report:

  1. In the object workspace or in the report list, select the desired report.

  2. Invoke the context menu and choose Display.

    The report definition is displayed. The fields are described under Attributes of a Report.

Deleting a Report

Start of instruction setTo delete a report:

  1. In the object workspace or in the report list, select the desired report.

  2. Invoke the context menu and choose Delete.

    A window is displayed, prompting you to confirm the deletion.

  3. Choose Yes to delete the report, or No to cancel the operation.

Displaying Log Information for a Report

Start of instruction setTo display log information for a report:

  1. In the object workspace or in the report list, select the desired report.

  2. Invoke the context menu and choose Display Log.

    The Log Information for the report is displayed.

  3. To display more detailed log information, select an entry from the log information list.

  4. Invoke the context menu and choose Info.

    Detailed information on the selected entry is displayed.

Authorizing User Access to a Report

Start of instruction setTo authorize user access to a report:

  1. In the object workspace or in the report list, select the desired report.

  2. Invoke the context menu and choose Authorization.

    The Authorization List for the report is displayed. It lists all users and user groups on distribution lists who are authorized for the report, and their authorization levels.

  3. Invoke the context menu for the dialog and select New.

    The Authorization Definition is displayed.

  4. Enter data for the authorization. The fields are described under Authorization Options.

  5. Choose OK to save your data.

Listing Active Reports for a Report

Start of instruction setTo list active reports for a report:

  1. In the Reports folder in the object workspace, select a report that can be expanded (preceded by a plus sign +) .

  2. Invoke the context menu and choose List Active.

    The active reports are listed in the content pane. The fields of the active report list are explained below.

Start of instruction setTo invoke a list of available commands:

  • Select an active report and invoke the context menu.

    For further information on these commands and the operations which can be performed on active reports, see Available Commands for Active Reports.

Listing Active Reports for a Report

Field Explanation
Creation Date and time when the active report was created.
Run number Internal sequence number of the active report.
Lines Number of lines in the active report.
Kbytes The size of the active report in KB (for binary reports only).
Archive Archive status of the active report:
Archived Active report has been archived.
Marked Active report is marked to be archived.
Revive Revive status of the active report:
Revived Active report has been revived.
Revive in Con-nect Active report is marked to be revived to Con-nect.
Revive in NOM DB Active report is marked to be revived to the Entire Output Management database.
Revive in JES-Spool Active report is marked to be revived to the JES Spool.
Location Storage location of the active report: Con-nect, NOM database, JES-Spool, or Archive.
Rep.Expiration Report expiration date. The active report is available online until this date.
Arch.Expiration Archive expiration date. The active report is kept in the archive until this date.
Rev.Expiration Revive expiration date. If the active report has been revived from the archive, the copy created is available online until this date.
Message Indicates the following:
Confirm Printing of the active report must still be confirmed.
Confirmed Printing of the active report has been confirmed.
Description Short description of the active report.
Source/sender The source and sender of OPO online reports. Source is the PC name of the OPO user; or, if the user is logged on to a domain, the domain name. Sender is the user ID of the OPO user.

Listing Selected Active Reports

Start of instruction setTo list active reports according to selection criteria:

  1. In the Reports folder in the object workspace, select a report that can be expanded (preceded by a plus sign +) .

  2. Invoke the context menu and choose Filter Subobject.

    The Filter Active Reports window is displayed.

  3. Enter your selection criteria. The fields are described below.

  4. Choose OK.

    Now only active reports which satisfy the selection criteria appear in the active report list.

Selection Criteria

Field Explanation
Keyword Reports can be identified by up to 3 keywords. See General Attributes under Attributes of a Report.
Archive Select the archive status of the active report:
Archived Active report has been archived.
Marked Active report is marked to be archived.
Revive Select the revive status of the active report:
Revived Active report has been revived.
Revive in Con-nect Active report is marked to be revived to Con-nect.
Revive in NOM DB Active report is marked to be revived to the Entire Output Management database.
Revive in JES-Spool Active report is marked to be revived to the JES Spool.
Location Select the storage location of the active report: Con-nect, NOM database, JES-Spool, or Archive.
Creation date You can select active reports which were created:

  • today, yesterday, or the day before yesterday;

  • on/before/after a specific date/time, or within a specific date/time range.

Expiration date The expiration date of the active report.
For OPO only Enter selection criteria if you want to select reports created by OPO:
Source Select the OPO source of the active report.
Sender Select the OPO sender of the active report.