You can define folders in which to group active reports.
The following functions are available for folders:
To select folders defined for your user ID:
Enter 5 in the command line of the "Main
Menu".
The "Active Reports > Folder Maintenance" screen appears:
11:28:00 **** ENTIRE OUTPUT MANAGEMENT ***** 2008-11-15
User ID MRS - Active Reports>Folder Maintenance -
Cmd Folder Description
___ ________________ _________________________________________________________
__ #Inbasket
__ #Migration
__ ADABAS Lists created by ADABAS Utilities
__ Employees Lists of the Personnel Department
__ MSE-Public Lists authorized by MSE
__ NOM-Catall Catall error lists
__ NOM-Lists ARCHIVER/REVIVER/MONITOR Lists
__ Public PUBLIC Reports
__
__
__
__
__
__
__
All
Command => ___________________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Add Exit Flip - + Clr Menu
|
This screen lists all folders defined for your user ID.
The folder #Inbasket is automatically created when a user ID is defined and can be renamed but not deleted.
The folder #Migration is automatically created only when migrating from previous versions of Entire Output Management (formerly Natural Output Management). It contains all active reports which are available during migration time.
| Key | Name | Function |
|---|---|---|
| PF2 | Add | Add a folder definition. |
| PF11 | Clr | Reset active report selection criteria. Use this key if you do not want the active report list to be filtered according to the selection criteria last used. |
| Command | Function |
|---|---|
| AU | Authorize all users (PUBLIC), a user group (distribution list)
or a specified user ID to access active reports filed in the folder. Only users
with owner authorization for the report can perform this function. See Authorizing User Access to a Folder and the section Authorizing User Access to Objects. |
| CO | See Copying a Folder Definition. |
| DE | See Deleting a Folder Definition. A folder containing active reports cannot be deleted. |
| DI | See Displaying a Folder Definition. |
| LF | See Linking a Folder to Another User. |
| LI | See Listing Active Reports Filed in a Folder. |
| LK | List active reports filed in a folder, using keyword
selection. See Listing Active Reports in a Folder > Listing Active Reports Filed in a Folder. |
| MO | See Modifying a Folder Definition. |
| RN | See Renaming a Folder Definition. |
| Fields | Explanation |
|---|---|
| Folder (*) | Folder name. You can enter a folder prefix followed by an asterisk (*) in the field immediately below the column heading to list all folders beginning with the prefix. |
| Description | A short description of the respective folder. |
To add a folder definition for your user ID:
Press PF2 (Add) on the "Active Reports > Folder Maintenance" screen.
The "Folder Definition > General Attributes" screen appears:
12:46:26 **** ENTIRE OUTPUT MANAGEMENT **** 2008-01-17
User ID XYZ - Folder Definition >General Attributes-
Folder
Name .............. #Inbasket_______
Description ....... __________________________________________________
List Layout .......... 2 1 = Active Report summary
2 = Active Report list (descriptive attributes)
3 = Active Report list (technical attributes)
Default Location ..... B (use ? for valid values)
Linked Folder
User ID ........... ________
Folder Name ....... ________________
Command => ___________________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Add Exit Flip Do Undo Menu
|
| Key | Name | Function |
|---|---|---|
| PF2 | Add | Add another folder definition. |
There are to ways to link folders:
The owner of the original folder uses the function
LF to define a new folder for another user.
The owner of the original folder uses the function
AU to grant permisson to another user; the user with
permission defines a new folder with the field Linked
Folder filled.
To make a folder that belongs to your user ID available to other
users:
On the "Active Reports > Folder Maintenance" screen, enter the
line command LF next to the folder to be linked. The
"Folder Definition > Link Folder to Folder" screen appears:
09:44:39 **** ENTIRE OUTPUT MANAGEMENT **** 2008-11-15
User ID XYZ - Folder Definition >General Attributes-
For User ............. ________
Folder
Name .............. Summary_________
Description ....... __________________________________________________
List Layout .......... 1 1 = Active Report summary
2 = Active Report list (descriptive attributes)
3 = Active Report list (technical attributes)
Linked Folder
User ID ........... XYZ
Folder Name ....... Summary
Command => ___________________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Add Exit Flip Do Undo Menu
|
| Key | Name | Function |
|---|---|---|
| PF2 | Add | Link another folder. |
| Field | Explanation |
|---|---|
| For User | Enter the user ID for which you want to create a folder. |
| Folder | |
| - Name | Enter the name of the folder you want to create. |
| - Description | Enter a short description for folder. |
| List Layout | You can define how active reports are listed in the folder. |
| Linked Folder | The current folder for which the link is being created. |
| - User ID | The user ID of the current folder. |
| - Folder Name | The name of the current folder. |
This section covers the following topics:
To modify a folder definition:
On the "Folder Maintenance" screen, enter the line command
MO next to the folder you want to modify.
The "Folder Definition > General Attributes" screen appears for the folder you have selected.
You can modify the data displayed by entering new data in the input fields. For explanations of the input fields, see Adding a Folder.
When you have finished modifying the folder definition, press ENTER to save your modifications.
A message confirms the modification.
If COMMIT is set to OFF, press PF5 (Do) to save your modifications before exiting. If you do not, a window opens which asks you to commit the modifications. To do so, enter "Y".
A message confirms the modifications.
To authorize user access to a folder:
On the "Folder Maintenance" screen, enter the line command
AU next to the folder for which you want to grant
authorization.
The "Authorization List" window for folders opens.
To grant authorization to a new user, proceed as described in the section Authorizing User Access to Objects.
To copy a folder definition:
On the "Folder Maintenance" screen, enter the line command
CO next to the folder you want to copy.
A window is displayed.
Enter the name of the target folder in the input field provided.
A message confirms the copying.
To delete a folder definition:
On the "Folder Maintenance" screen, enter the line command
DE next to the folder you want to delete.
If CONFIRM is set to ON, a window opens asking you to confirm the deletion.
To do so, enter the folder name in the input field provided.
A message confirms the deletion.
To display a folder definition:
On the "Folder Maintenance" screen, enter the line command
DI next to the folder you want to display.
The folder definition of the selected folder is displayed.
For explanations of the fields, see Fields: Folder Definition - General Attributes.
To rename a folder definition:
On the "Folder Maintenance" screen, enter the line command
RN next to the folder you want to rename.
The "Rename Folder" window opens.
Enter the new folder name in the input field provided.
