This document covers the following topics:
Issue the following command from any point in Con-nect to retrieve text from a document:
FIND
As a result, the "Find TRS Documents" screen appears.
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Cabinet LS Find TRS Documents Friday
1 Document Text ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
2 Description ____________________________________________________________
____________________________________________________________
____________________________________________________________
3 Keywords ____________________________________________________________
____________________________________________________________
4 Writer/Author ____________________________________________________________
____________________________________________________________
5 Title/Name ____________________________________________________________
____________________________________________________________
Combine FIND No. 1 + 2 + 3 + 4 + 5_____________ with + (AND) or , (OR)
Enter a command, press a PF-key, or enter * to display commands
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Menu Quit In Send Foldr Docs Note Cal Flip Last Home
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You can only search for words that have been inverted.
Enter the search criteria separated by boolean or proximity operators (see Boolean and Proximity Operators below).
- 1 Document Text
You can enter one or more words. Con-nect retrieves text from the documents for which the specified words have been inverted.
You need not enter the whole word. You can substitute a part of the word with an asterisk (*). See Truncation for further information.
You can also search for individual words which have been marked with word-marking symbols (you do not enter the word-marking symbols in this case).
If you want to retrieve words that have been assigned to a category, synonym or root, the name of the category, synonym or root must be preceded by the appropriate marker. The marker and the name of the category, synonym, or root must be separated by a blank.
The following markers are available:
CATEGORY or CAT, e.g. "CAT species"
SYNONYM or SYN, e.g. "SYN elephant"
ROOT, e.g. "ROOT temperature"
PHONETIC or PHON, e.g. "PHON principal"
The PHONETIC marker automatically displays a list of homophonous names or words (words that sound alike but are different in spelling), for example "principal" or "principle".
Note:
Categories, synonyms, and roots must be defined with one of the following command sequences before they can be retrieved with the FIND command: "ADD Word", "ADD Category", "ADD Synonym", or "ADD Root". See Adding a Word and Adding Categories, Synonyms and Roots for further information.When you enter a word and a category, synonym or root, the word must always be entered before the category, synonym or root. For example, you enter "lion AND CAT species" in the "Document Text" line.
See Categories in a TRS Folder for further information on categories.
- 2 Description
You can enter one or more words which are contained in the description lines of the required documents.
- 3 Keywords
You can enter one or more keywords that are assigned to the required documents.
- 4 Writer/Author
The following information applies to reference documents. You can enter one or more writers. You can enter any part of the writer's name. For example, you can enter only the first name or a part of the last name and substitute the missing part with an asterisk (*); see Truncation for further information.
The following information applies to documents. You can enter one or more authors. The author may be the person who added the document, or the person who last modified the document. You can either enter the user ID or the last name. You can enter any part of the user ID or last name and substitute the missing part with an asterisk (*).
- 5 Title/Name
The following information applies to reference documents. You can enter one or more titles. You can also enter a part of a title and substitute the missing part with an asterisk (*).
The following information applies to documents. You can enter one or more document names. You can enter any part of the document name and substitute the missing part with an asterisk (*).
Note:
When a document name has not been defined, the document is identified by the first line of its description.- Combine FIND No.
Each type of line is assigned a number, e.g. 1 for "Document text" and 3 for "Keywords". You can enter the numbers of the criteria you want to combine with the appropriate boolean operators. The three following boolean operators are available:
+ or AND
, or OR
NOT
If you do not enter anything in this line, AND is assumed to be the default.
Press ENTER to start the search.
If one or more documents are found, the number found is indicated in the "Found" column to the right of the corresponding criteria.
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Cabinet LS Find TRS Documents Friday
Found
1 Document Text Birds_____________________________________________ 4
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
2 Description animal____________________________________________ 2
__________________________________________________
__________________________________________________
3 Keywords nesting___________________________________________ 3
__________________________________________________
4 Writer/Author __________________________________________________
__________________________________________________
5 Title/Name __________________________________________________
__________________________________________________
Combine FIND No. 1 , 2 , 3_____________________ with + (AND) or , (OR)
Combined Total 5
DISPLAY to see found documents or press ENTER to modify criteria
Command / /
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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If no documents fulfilling all specified criteria are found, the respective message is displayed. However, this does not necessarily indicate that no documents were found; it indicates that no document was found which contained all criteria. If you are looking for any of the specified criteria, you must use the OR operator.
You can modify or extend your search by pressing ENTER and entering the additional search criteria.
Issue the following command from the "Find TRS Documents" screen
DISPLAY
As a result, the "Display TRS Documents" screen appears. It lists all found documents and reference documents (if only one document or reference document is found, that document is displayed immediately).
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Cabinet LS Display TRS Documents Friday
Cmd Document Name Enc Typ Folder File Date Filed
--- ---------------------------- --- --- -------------- ---------- -----------
__ Nesting Habits Txt Meadows Meadow Lar 4.Feb.94
__ Observation for 1991 Txt Meadows Eastern US 26.Jan.94
__ Spoonbills of the FL. Keys Txt Wetlands 22.Dec.93
__ Spoonbill Population in LA Txt Wetlands Louisanna 22.Dec.93
__ The Bright Breasted Txt Hummingbirds Eastern US 27.Jan.94
Cmds are 1 or 2 characters from the list below (FLIP for PF-keys)
Command / /
Copy Display Enclose Erase Export File Format Info Modify
Output Print Send Top Translat X
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The command prompting line of the "Display TRS Documents" screen shows all commands which apply to documents and reference documents. The commands are described in section Commands.
The following exceptions apply when issuing the DISPLAY command in conjunction with a TRS item:
When you mark a document or reference document with DI, the following is displayed according to the search criteria you entered in the "Find TRS Documents" screen:
| Search Criteria | Display of |
|---|---|
| Document Text | The document text. All occurrences of a specified word are highlighted. |
| Description | The document text (not the screen displaying the description). |
| Keywords | The document text (not the screen displaying the keywords). |
| Writer | The reference document or document text. |
| Title | The reference document. |
You can issue DISPLAY in the command line of the "Display TRS Documents" screen to display all found documents and reference documents consecutively.
When a document is displayed, all words specified as the search criteria are highlighted. You can page from one highlighted word to the next by entering the FIND command in the command line.
Issue the QUIT command to return to the "Find TRS Documents" screen.
The "Find TRS Documents" screen displays the last search criteria you specified. You can continue building upon the search criteria or quit completely from the find function by issuing the QUIT command once more.
If you issue the FIND command during the same Con-nect session, the last search criteria are displayed in the "Find TRS Documents" screen. You can either use the criteria again or specify new search criteria.
When you enter the search criteria in the "Find TRS Documents" screen, you need not enter the whole word. You can replace a part of the word with an asterisk (*).
The following three options are available:
| Option | Retrieval of all documents containing |
|---|---|
| wo* | Words beginning with "wo". |
| *ord | Words ending with "ord". |
| w*rd | Words beginning with "w" and ending with "rd". |
If you are in the "Find TRS Documents" screen, you can enter several words in each line and specify the search criteria by using the AND, OR, NOT or ADJ operators. You must separate the operators and the specified words by blanks.
When you are looking for a specific word pair, you can use the proximity operator ADJ. For example, when you specify "New ADJ York", all documents containing the word pair "New York" are retrieved.
If you do not specify an operator, AND is assumed to be the default.
| Operator | Retrieval of all documents |
|---|---|
| AND | Which contain all specified words (default). |
| OR | Which contain some or all the specified words. |
| NOT | Which do not contain the specified words. |
| ADJ | Which contain the specified word pair. |
You can also enter the symbols "+" for AND and "," for OR. In this case you need not separate the operators and the specified words by blanks.
Bracketing of words is allowed; e.g. if you enter "(rodent+quadruped) OR mouse", all documents containing "rodent" and "quadruped" or "mouse" are retrieved.
You can also combine the find criteria for the document text, description, keywords, writer and title in the "Combine FIND No." line. Since each type of search criterion is assigned a number, you only have to enter the numbers you want to combine with the appropriate boolean operators. You cannot use the proximity operator ADJ in the "Combine FIND No." line.
You define categories for each TRS folder in the "Define Inverting Rules" screen (see Defining the TRS Inverting Rules). During the search process, a category is split into separate words. Thus, when you issue the FIND command to search for inverted words, a category is not linked to a specific folder. Words contained in this category are also found in other TRS folders.
The categories "Countries" and "Names" have been defined to folder A. This folder contains a document with the words "Jack" and "Greece".
The category "Countries" has been excluded from folder B. This folder contains a document with the words "Jack" and "Greece".
No category has been defined to/excluded from folder C. This folder contains a document with the words "Jack" and "Greece".
You issue the FIND command and enter "Jack AND CAT Countries" in the "Document Text" line of the "Find TRS Documents" screen.
As a result, both the documents filed in folder A and C are found (although the documents are filed in different folders), since the words defined to categories "Countries" and "Names" are inverted.