The User function enables the system administrator to grant user access to Entire Output Management by creating and modifying user IDs with their passwords and authorization profiles.
Users are defined in Entire Output Management for the following purposes:
security
distribution lists
logging
Every user in Entire Output Management is associated with a user definition, which consists of:
a user record - this contains details about the user such as user ID, name, phone number, job title, etc.
a user profile - this contains a list of functions the user is authorized to perform and some defaults.
This section describes the functions available for user maintenance:
To invoke user uaintenance:
Enter 2 in the command line of the System
Administration Menu.
The User Maintenance screen appears:
09:52:08 **** Entire Output Management **** 29/02/2008
User ID DC - User Maintenance -
Cmd User ID Name Phone
___ ________ __________________________________________________ _____________
__ AD Dent, Arthur 4405
__ AQ Quatermain, Allan 5678
__ DC Copperfield, David 1362
__ HF Finn, Huckleberry 1372
__ JE Eyre, Jane 1366
__ OT Twist, Oliver 1367
__ RC Crusoe, Robinson 1234
__ TS Sawyer, Thomas 1785
__
__
__
__
__
__
__
All
Command => ____________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Add Exit Flip - + Menu
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This screen lists all users defined in Entire Output Management. They are displayed in alphabetical order of user IDs.
For each user, the ID, name and telephone number are displayed.
To display only user IDs that start with a given prefix, you can use an asterisk (*) to enter selection criteria in the field above the user IDs.
From this screen, you invoke the individual user maintenance functions by pressing a PF key or by marking a user with a line command in the Cmd field.
| Key | Name | Function |
|---|---|---|
| PF2 | Add | Define a new user. |
| Command | Function |
|---|---|
| CO | Copy the user definition (user record and user profile). |
| DE | Delete the user definition. |
| DI | Display the user definition. |
| FO | Maintain the user's folder. |
| LO | Display log information for user definition. |
| MO | Modify the user record. |
| UL | Display log records of user activity. |
| UP | Modify the user profile. |
| XR | Cross-reference: display all objects related to the user. |
The user record contains details about the user such as user ID, name, phone number, job title, etc.
To add a new user record:
Press PF2 (Add) on the User Maintenance screen.
The Define User screen is displayed.
On this screen, you enter a user ID and name to create the user record. You can also enter further information for the user.
| Key | Name | Function |
|---|---|---|
| PF9 | Profl | Display the user profile. |
| Field | Explanation |
|---|---|
| User ID | Enter the user ID. The user ID uniquely identifies a user in Entire Output Management and is used for security and for report distribution. The user ID must be identified to the security package in your installation, if you have one, for example: RACF, TOP-SECRET, unless the profile field ESY User is set to N. |
| First Name / Last Name | Enter the user's first name and last name. |
| All other specifications are optional: | |
| Address/City/Country/Postal Code | The user's address. |
| Title | The user's title (for example: President, Materials Manager, Dr., Ms., Mr.). |
| Dept No | The number of the department where the user works. |
| Dept Name | The name of the department where the user works. |
| Location | The location of the user's office. |
| Organization | The name of the organization for which the user works. |
| Work Phone | The international dialing code, phone number and extension for the user's telephone at work. |
| Home Phone | The international dialing code and phone number for the user's telephone at home. |
The user profile contains a list of functions the user is authorized to perform.
To add a new user profile:
Press PF9 (Profl) on the Define User screen.
The following screen appears:
12:48:44 **** ENTIRE OUTPUT MANAGEMENT **** 2008-11-29
User ID XYZ - User Profile Definition -
User ID .. CTY
Name ..... Tyree, Clinton
User Type (A/G/O/P) A Confirm (Y/N) N Editor Prefix (Y/N) Y
Language Code (1/2) 1 Auto-Commit (E/I) E Editor PF-Keys (Y/N) Y
ESY User (Y/N) Y
Report (D/M/P) P Active Reports (D/M/P) P Archive (Y/N) Y
Bundle (D/M/P) P sort by (D/N) N Revive (Y/N) Y
Distrib. List (D/M/P) P Active Bundles (D/M/P) P Flush Bundle (Y/N) Y
Printer (D/M/P) P Printouts (D/M/P) P
Phys. Printer (D/M/P) P Archive Admin. (Y/N) Y Monitor Startup (Y/N) Y
Calendar (D/M/P) P System Defaults (D/M) M Monitor Shutdwn (Y/N) Y
User (D/M/P) P Restrict Abun. (Y/N) _ Abun list format(1/2) _
Displ.long names (Y/N) _ Display Mon-Log (Y/N) Y
Command => ___________________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Exit Flip Do Undo Menu
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This screen lists the functions permitted to the user. Next to each function, the possible values are shown in parentheses.
| Field | Explanation |
|---|---|
| User ID | ID of user whose profile is being defined. |
| Name | The user's name as entered on the Define User screen. |
| User Type (A/G/O/P) |
Possible values:
|
| Language Code (1/2) | Specify the language code for the user interface: 1 = English, 2 = German. |
| ESY User | Is the user ID defined in the external security system? Enter "Y" (yes) or "N" (no). (See also the field description for Use Owner ID). |
| Confirm (Y/N) |
Enter "Y" to open a window requesting confirmation of deletion. Enter "N" to suppress the window. |
| Auto-Commit (E/I) |
Enter "E" (explicit) to open a window requesting confirmation of modifications. Enter "I" (implicit) to commit modifications automatically. |
| Editor Prefix |
Enter "Y" to display the six columns with line numbers on the left-hand side of the Editor screen when browsing active reports. Enter "N" to suppress the display. |
| Editor PF Keys |
Enter "Y" to display the PF-key assignments at the bottom of the Editor screen when browsing active reports. Enter "N" to suppress the display. |
| Field | Explanation |
|---|---|
| Report | The user may perform the following
functions on objects of this type:
|
| Bundle | |
| Distribution List | |
| Printer | |
| Physical Printer | |
| Calendar | |
| User | |
| Active Reports | |
| Active Bundles | |
| Printouts | |
| - sort by | N = Active reports are sorted by name; D = Active reports are sorted by date. |
| Archive | Y = The user is allowed to perform the corresponding function. N = The user is not allowed to perform the corresponding function. |
| Revive | |
| Flush Bundle | |
| Archive Administration | |
| Monitor Startup | |
| Monitor Shutdown | |
| Display Monitor | |
| System Defaults (D/M) | D = The user may display the system defaults; M = The user may modify the system defaults. |
| Restrict Abun (Y/N) | Y = prevent users from listing all active bundles; N = allow users to list all active bundles; users can display and add reports only into active bundles for which they are authorized; these bundles are highlighted in the Active Bundle list. |
| Abun List Format (1/2) | This option controls the behaviour of active bundle list wildcard selection: 1 = the user is presented with a list of matching active bundle names from which he/she may select one; active bundles with the selected name are then listed; 2 = all matching active bundle names are listed. |
| Display Long names (Y/N) | Y = Long report and bundle names consisting of up to 25 characters (see System Defaults) are displayed; N = Long names are not displayed. If long-name display is not supported by the system, this field is automatically set to "N" and cannot be overwritten. |
To display log information about a user's activities:
Enter UL in the command line preceding
the appropriate user.
A screen is displayed listing all activities performed by the user. For each activity, the following information is displayed:
| Field | Explanation |
|---|---|
| Date | The date of the activity performed. |
| Time | The time of the activity performed. |
| Object | The entity on which the user performed the activity. |
| Message | The activity performed. |
To display cross-reference information about a user:
Enter XR in the command line preceding
the appropriate user.
The XREF of User window for the selected user is displayed. It
shows the entities related to the user ID, grouped by categories. If a category
contains entities related to the user ID, you can mark that category in the
M column with any character.
Mark the category for which cross reference information is to be displayed.
A window is displayed, listing all entities of the selected type to which the user is linked.
To copy a user:
On the User Maintenance screen, enter CO
in the command line preceding the user you want to copy.
The Copy User Definition window opens.
Type the name of the target user in the input field provided.
A message confirms that the user has been copied.
To delete a user:
On the User Maintenance screen, enter DE
in the command line preceding the user you want to delete.
If CONFIRM is set to ON, a window opens which asks you to confirm deletion by typing the user ID again.
Type the user ID in the input field provided.
A message confirms the deletion.
To display user definition log information:
On the User Maintenance screen, enter LO
in the command line preceding the user definition for which you want to display
log information.
The Log Display screen appears for the user definition selected.
You can display more information about a log entry by entering the
IN line command in the command line preceding the
entry.
To modify a user record:
On the User Maintenance screen, enter MO
in the command line preceding the user you want to modify.
The Define User screen appears for the user you have selected.
You can modify the data displayed by overwriting them. Then you press ENTER to save your modifications.
A message confirms the modification.
To modify a user profile:
On the User Maintenance screen, enter UP
in the command line preceding the user you want to modify.
The user profile of the user is displayed.
You can modify the data displayed by overwriting them. Then you press ENTER to save your modifications.
A message confirms the modification.
