Calendars are used to define Retention Periods for storage and Archiving in terms of working days or absolute days.
This section covers the following topics:
To invoke Calendar Maintenance:
Enter 4 in the command line of the System
Administration Menu.
The Calendar Maintenance screen appears:
13:18:33 **** Entire Output Management **** 29/02/2008
User ID XYZ - Calendar Maintenance -
Cmd Calendar Year
___ ________ ____
__ A-CALEND 2008
__ DEMO-CAL 2008
__ MYDATES 2008
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All
Command => ___________________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Add Exit Flip - + Menu
|
This screen lists in alphabetical order all Calendars which were defined by an authorized user.
| Key | Name | Function |
|---|---|---|
| PF2 | Add | Add a Calendar. |
| Command | Function |
|---|---|
| DE | Delete a Calendar. |
| DI | Display a Calendar. |
| MO | Modify a Calendar. |
To add a new Calendar:
Press PF2 on the Calendar Maintenance screen.
The Add Calendar window is displayed.
In this window, you specify the following:
| Field | Explanation |
|---|---|
| Name | Enter the name of the Calendar to be added. |
| Year | Enter the year to which the Calendar is to apply. |
| Default | Enter the name of a Calendar to initialize the Calendar to be added. |
When you haven entered the name and the year, the Calendar Definition screen is displayed, showing the first half of the year:
13:22:20 **** Entire Output Management **** 29/02/2008
- Calendar NEW-CAL Year 2005 -
January February March
Monday 4 11 18 25 1 8 15 22 1 8 15 22 29
Tuesday 5 12 19 26 2 9 16 23 2 9 16 23 30
Wednesday 6 13 20 27 3 10 17 24 3 10 17 24 31
Thursday 7 14 21 28 4 11 18 25 4 11 18 25
Friday 1 8 15 22 29 5 12 19 26 5 12 19 26
Saturday 2 9 16 23 30 6 13 20 27 6 13 20 27
Sunday 3 10 17 24 31 7 14 21 28 7 14 21 28
April May June
Monday 5 12 19 26 3 10 17 24 31 7 14 21 28
Tuesday 6 13 20 27 4 11 18 25 1 8 15 22 29
Wednesday 7 14 21 28 5 12 19 26 2 9 16 23 30
Thursday 1 8 15 22 29 6 13 20 27 3 10 17 24
Friday 2 9 16 23 30 7 14 21 28 4 11 18 25
Saturday 3 10 17 24 1 8 15 22 29 5 12 19 26
Sunday 4 11 18 25 2 9 16 23 30 6 13 20 27
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Exit Wkdy - + - +
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| Key | Name | Function |
|---|---|---|
| PF4 | Wkdy | Define working days and holidays. |
| PF7 | - | Display the first half of the year (months January to June). |
| PF8 | + | Display the second half of the year (months July to December). |
Annual holidays and weekly holidays appear highlighted on the Calendar Definition screen. Working days appear without highlighting.
A weekly holiday is a non-working day that recurs every week. Saturday and Sunday are usually weekly holidays.
To define weekly holidays:
Press PF4 (Wkdy) on the Calendar Definition screen.
A window with the days of the week is displayed:
+------------------------------------+ ! ! ! - Calendar MYCAL Year 2008 - ! ! ! ! ! ! Please mark weekly holidays ! ! ! ! _ Monday ! ! _ Tuesday ! ! _ Wednesday ! ! _ Thursday ! ! _ Friday ! ! S Saturday ! ! S Sunday ! ! ! ! S Set R Reset ! ! ! ! PF3 End ! ! ! +------------------------------------+ |
Mark with "S" the days which are to be weekly holidays.
All weekly holidays will appear highlighted on the Calendar Definition screen.
To change a weekly holiday to a weekly working day:
Press PF4 (Wkdy) on the Calendar Definition screen.
A window with the days of the week is displayed.
Mark with "R" the days which are to be working days.
All working days will appear on the Calendar Definition screen without highlighting.
To change one working day to an annual holiday:
On the Calendar Definition screen, place the cursor on the date to be changed, and overwrite the date with any character.
The date selected appears highlighted on the Calendar Definition screen.
To change an annual holiday or one weekly holiday to a working
day:
On the Calendar Definition screen, place the cursor on the date to be changed, and overwrite the date with any character.
The date selected appears without highlighting on the Calendar Definition screen.
To delete a calendar:
On the Calendar Maintenance screen, enter
DE in the command line preceding the Calendar you
want to delete.
If CONFIRM is set to ON, a window opens which asks you to confirm deletion by typing the name of the Calendar again.
Type the Calendar name in the input field provided.
A message confirms the deletion.
To display a calendar:
On the Calendar Maintenance screen, enter
DI in the command line preceding the Calendar you
want to display.
The Calendar selected is displayed.
To modify a calendar:
On the Calendar Maintenance screen, enter
MO in the command line preceding the Calendar you
want to modify.
The Calendar Definition screen appears for the Calendar you have selected. You can modify the Calendar as described under Defining Weekly Holidays, Working Days and Annual Holidays.
When you have finished modifying the Calendar, press ENTER to save your modifications.
A message confirms the modification.
