Examples for Configuring and Event

Let us configure a scheduled event, Payables that consists of two actions - find and copy. The event when triggered, finds the monthly invoice for a specific partner in the Enterprise's server and copies the same to the partners's FTP server on the fourth day of the month. You can configure such an event as follows:

Schedule the event to run on the fourth day of every month. Configure a new schedule for the event with the following parameters:

Execute Actions	Monthly
Days of Month	4
Hours	17

File URL

Select the Virtual Folder option and browse to a folder in the VFS say, EnterpriseFTP

This virtual folder is mapped to a remote server, ftp://enterprise.ftp.server/invoices/partner1/ in the Virtual Folder Management page.

The folder invoices/partner1 in the enterprise.ftp.server contains the following files before the event is executed:

P1-currentmonth-invoice.xml
P1-currentmonth-invoice.pdf
P1-currentmonth-details.xml
P1-currentmonth-ack.xml

Note:

The virtual folder used in this example should already exist in the Active Transfer VFS.

File name

*invoice*

Destination URL	Select the Virtual Folder option and browse to a folder in the VFS say, Partner1FTP This virtual folder is mapped to a remote server, ftp://partner1.ftp.server:21/incoming/invoices/ in the Virtual Folder Management page. Let us assume that the folder incoming/invoices in the partner’s FTP server has no files.
Retry [ ] times, at intervals of [ ] second(s)	Select the checkbox and input the values, 2 for retry times and 10 for retry interval.

Result -When the event executes successfully, the result is as follows: The incoming/invoices folder in the partner’s FTP server contains the following files:

Note:

If the Copy action fails the first time, ActiveTransfer will retry the copy action two more times at intervals of 10 seconds.

Let us configure a post-processing event, Notify which is triggered when a file is uploaded to the invoices folder corresponding to a specific partner in the enterprise’s server. The event when executed sends an email to the partner with the subject - Invoice for the month - {MM}/{yy} and specifies the URL of the file. You could configure such an event as follows:

Execute the actions below when a user	uploads files
The folder name is	Select the The following name: option and browse to a folder in the VFS say, EnterpriseFTP This virtual folder is mapped to a remote server ftp://enterprise.ftp.server/invoices/partner1/ in the Virtual Folder Management page. The folder invoices/partner1 in the enterprise.ftp.server contains the following files: P1-currentmonth-invoice.xml P1-currentmonth-invoice.pdf P1-currentmonth-details.xml P1-currentmonth-ack.xml
The file transfer status is	Success
The operation is carried out by	Any user
Execute the actions	After the user exits all sessions

Source Filter	/invoice/.pdf For information on the use of wildcards in ActiveTransfer Server, see Use of Special Characters in Search.
From	%user_email%
To	incoming@partner1.com
Subject	Invoice for the month - {MM}/{yy}
Variables / Template	Name to current file
Body	Modify the template as follows: The current invoice is available for download at: ftp://enterprise.ftp.server/invoices/partner1/%the_file_name%

Result - When the event executes successfully, an email is sent to partner1 with the following content: Subject Invoice for this month -12/2014 The current invoice is available for download at:ftp://enterprise.ftp.server/invoices/partner1/P1-currentmonth-invoice.pdf