Changing Lifecycle State of Asset
If an asset has an associated lifecycle model, you might need to switch the lifecycle state of an asset.
When changing the lifecycle state of an asset, keep the following points in mind:
For any given lifecycle model, a list of names of users and/or groups who are allowed to move assets to new states is maintained within the definition of the lifecycle model. For each user or group, the permission to move assets to new states can be restricted to a subset of the available states in the model. When the lifecycle model is assigned to an asset and a state has users or groups defined for it, only a user who is one of the defined users or groups can make the transition of the asset into that state. If no users or groups are defined for a particular state, any user who has Modify permission on the asset can change the lifecycle state for that asset.
Users with the Manage Lifecycle Models permission can define the list of users and groups who are allowed to enter new states in a lifecycle model.
Note that this function can be performed on a single asset or a set of assets.
To change the lifecycle state of assets
1. In CentraSite Control, go to Asset Catalog > Browse.
2. In the Assets pane, right-click an asset whose lifecycle state you want to change, and click Change Lifecycle State.
You can also select multiple assets, click the Actions menu, and click Change Lifecycle State. If there are pending changes for the asset, you will receive an intermediate prompt asking you if you wish to save or reject the changes before the lifecycle state is changed.
Important:
If you have selected several assets where one or more of them are predefined assets, you can use the Change Lifecycle State command to switch the lifecycle state of the assets. However, as you are not allowed to change lifecycle state of predefined assets, only assets you have permission for will be changed. The same applies to any other assets for which you do not have the required permission.
3. In the Change Lifecycle State dialog box, select the state to which you want to switch the asset.
The list contains only the states that you are permitted to assign to the asset.
4. Click OK.
If the state change requires approval, CentraSite Control will initiate an approval workflow and your request for a state change will be submitted to the appropriate approvers. While the request is awaiting approval, the asset appears in the pending mode.