Workspace Sharing

If you have a workspace that contains information that other users might need to view, share the workspace with those users and grant them “View Only” permissions to the workspace.

If you have a workspace that other users might want to view, but also can contribute information, share the workspace with those users and grant them “View and Modify” permissions.

If you have a workspace and want to allow other users to have full control over the workspace, share the workspace and grant “Full Control” permissions.

You can share a workspace with individual users, groups of users, or roles. If you grant permission to a group or role, there might be individual users within that group or role that you do not want to have access to your workspace. In this case, you can explicitly deny a user access.

You can have My webMethods send notification to users when you share or stop sharing workspaces with them by simply selecting an option when performing the procedure to share or unshare a workspace. My webMethods does not send notification when you change a permission for an existing user/group/role, only when a user/group/role is added or removed. For the notification My webMethods sends an e-mail message.

For a user, My webMethods obtains the e-mail address to use from the user’s My webMethods profile.

For a group, My webMethods obtains the e-mail addresses for each user in the group from each user’s My webMethods profile.

For a role, if the role has an “email” attribute that specifies an e-mail address for the role, My webMethods sends the notification to that e-mail address. Otherwise, My webMethods obtains the e-mail addresses for each member of the role from each user’s My webMethods profile.

Note: If an e-mail address is not available, no notification is sent, for example, if a user has not provided an e-mail address in their profile. Also note that if the “email” attribute is not available for a role, My webMethods only sends notifications to role members if the role is a Static role; it does not support sending notification to LDAP Query, Database, or Rule-based roles.

For instructions for sharing a workspace, see Sharing Workspaces. For descriptions of the permissions you can assign, see Workspace Sharing Permissions.

If you grant users “View and Modify” and/or “Full Control” permissions, more than one user can be working in and updating a workspace at the same time. In this case, if two or more users make changes to the same window in a workspace, the changes made by the user who saves last will be the changes that are maintained.