Activating or Deactivating Users
You can activate or deactivate a user in CentraSite by using the Activate or Deactivate action in the Users page or the Edit User page (if you have the Manage Users permission) or the Edit Organization page (if you have the Manage Organizations permission) in CentraSite.
Note: Users who have the Manage Organizations permission have the Manage Users permission by implication.
Activating a user allows the user to log in to CentraSite. Deactivating a user prevents the user from logging in to CentraSite. You would typically do this when a user leaves your organization. You might have to deactivate those users after transferring ownership of the assets to other users.
You can activate or deactivate a user in CentraSite from the:
Users Page
Edit User Page
Edit Organization Page
The following general guidelines apply when activating or deactivating a user:
If there is only one user in the
CentraSite Administrator role, or only one user in the Organization Administrator role within an organization, you cannot deactivate that user. You cannot deactivate a user who is an authorized approver for an approval flow that is in the Pending state.
Inactive users cannot be assigned to groups. If you deactivate a user, the user does not be able to receive automatic email notifications from
CentraSite. If you deactivate a user who was part of an approval group or a user who is the only member of an approval group, the policy with that particular approval group is marked as fail.
To keep your audit trail intact when a user leaves the registry, deactivate that user but leave his or her existing assets in place. If you delete the user or transfer the user's assets to someone else, the audit trail for those assets is lost.