Sharing Files and Folders
When sharing files or folders, you create an email message to send to the recipients of the file share. The email contains a link to the shared item, the date when the link expires, and the user credentials to access the shared item.
The fields in this screen display default values configured by the administrator. If the administrator has disabled modification, your file share options are restricted to the default values.
Sharing is possible from both ActiveTransfer Server and ActiveTransfer Gateway. When you share an item from ActiveTransfer Gateway, the shared item link includes the configured ActiveTransfer Gateway details (machine IP or machine name and port) as configured by the administrator.
To share a file or folder
1. In the web client, select the check box for the file or folder that you want to share.
2. Click Share on the tool bar at the top of the page.
The Share dialog box appears. The Sharing field at the top of this dialog box displays the files or folder selected for sharing.
3. If you are sharing only a single file and want the user to directly view the file on clicking the file link in the file share email, select Direct link.
4. In the Type field, select how to the share the selected items.
Option | Description |
Copy | Makes a copy of the original shared item and stores it in a temporary storage location. If the original item is deleted, the link still works. When the link expires, the item is deleted from the temporary storage location. |
Reference | Creates a pointer to the original shared item. Therefore, any change the file share recipient makes will be to the original file. A reference is like an alias, and as long as its name stays the same, users will be able to access the item. Changing the name of the original item breaks the link because the reference is pointing to the original item, and changing the name affects the shared item. |
Move | Moves the original shared file to a temporary storage location. When the link expires, the original file is deleted from the temporary storage. |
5. Specify if you want to send an email to let recipients know about the shared item:
If you want to send an email, retain the default selection of
Send email. All the file share recipients receive a message regarding the shared item.
If you do not want to send an email, clear the
Send email selection.
6. In the Expires field, follow these steps:
a. In Days, type the number of days for which you want the item to be accessible to the file share recipient. The field to the right displays the effective share expiry date based on the number days specified.
b. In the time field, specify the exact time (24-hour format hh:mm) when the share expires.
7. If you are sending an email, complete the From, To, CC, BCC, Subject, and Body fields as required.
In the To, CC, and BCC fields, you can include multiple email IDs separated by commas or semicolons. For example, abc@xyz.com, efg@qrt.com; asd@zxc.com.
8. In Permissions, select the relevant access permissions for the shared item: View, Download, Upload, Delete, Rename, Create Folder, Delete Folder.
Note:
View and Download permissions are selected by default. Retain these selections to enable other access permissions.
9. Click Send to send an email about the shared items.