Mailbox Definition

#### Search Results

Search

# Mailbox Definition

A mailbox is a logical entity within Entire Operations and serves to notify users of pending input conditions.

A mailbox can be specified for an input condition and for a user.

When the input condition is not fulfilled for a job, Entire Operations sends a message to the mailbox. The user associated with the mailbox is notified and can perform the prerequisite task and set the condition manually.

This document covers the following topics:

- Listing Mailboxes defined to Entire Operations

- Available Functions: Mailbox Definition

- Adding and Modifying Mailbox Definitions

- Deleting a Mailbox Definition

#### Related Topics:

- Mailboxes, Message Sending in the Concepts and Facilities documentation

- Working with Mailboxes in the User's Guide

## Listing Mailboxes defined to Entire Operations

To list mailboxes

1. In the object workspace, select the Mailbox Definition metanode.

2. Open the context menu and choose List or press F8.

   A Mailbox Definition List window like the example below opens:

   The window contains a list of mailboxes defined to Entire Operations (the list is empty if no mailboxes are defined).

The columns of the Mailbox Definition List are described in the following table:

Column | Meaning
--- | ---
Mailbox Name | User-defined name of the mailbox.
Description | Short descriptive text.

## Available Functions: Mailbox Definition

To list all available functions for the Mailbox Definition metanode

- In the object workspace, select the Mailbox Definition metanode and open the context menu.

  The following functions are available:

  Function | Shortcut | Description
  --- | --- | ---
  List | F8 | Lists mailboxes: see Listing Mailboxes defined to Entire Operations.
  New | CTRL+N | Defines a new mailbox: see Adding or Modifying a Mailbox Definition.
  Refresh | F5 | See Refreshing Object Lists in the User's Guide.
  Filter | F3 | See Filtering Objects in the User's Guide.
  Export | --- | See Exporting Objects in the Import/Export Functions documentation.
  Set Drag And Drop Function | -- | See Drag & Drop in the User's Guide.

To list all available functions for a Mailbox Definition instance

- Select a Mailbox Definition instance and open the context menu.

  The following functions are available:

  Function | Shortcut | Description
  --- | --- | ---
  Open | CTRL+O | Modifies a mailbox definition: see Adding or Modifying a Mailbox Definition.
  Display | CTRL+D | Displays a mailbox definition see Adding or Modifying a Mailbox Definition.
  Delete | DELETE | Deletes a mailbox definition. See also Deleting a Mailbox Definition.
  Export | --- | See Exporting Objects in the Import/Export Functions documentation.
  Show Messages | --- | See Viewing Mailbox Messages in the User's Guide.
  Add to Workplan | --- | See Add to Workplan in the User's Guide.
  Set Drag And Drop Function | -- | See Drag & Drop in the User's Guide.

## Adding and Modifying Mailbox Definitions

To add a mailbox definition

1. In the object workspace, select the Mailbox Definition metanode.

2. Open the context menu and choose New, or press CTRL+N.

   A Create new Mailbox Definition window like the following example opens.

3. Define the mailbox as required: see Fields: Mailbox Definition.

4. Choose OK.

   The changes are saved.

To modify a mailbox description

1. In the object workspace, select a Mailbox Definition instance.

2. Open the context menu and choose Open, or press CTRL+O.

   A Maintenance Mailbox Definition window like the example below opens:

3. Change the description of the mailbox as required: see Fields: Mailbox Definition.

   (You cannot modify the mailbox name.)

4. Choose OK.

   The changes are saved.

- Fields: Mailbox Definition

### Fields: Mailbox Definition

The fields contained in the Maintenance/Create new Mailbox Definition window are explained in the following table:

Field | Meaning
--- | ---
Mailbox Name | User-defined name of the mailbox.
Description | Short descriptive text.

## Deleting a Mailbox Definition

To delete a mailbox

1. In the object workspace, select the Mailbox Definition instance you want to delete.

2. Open the context menu and choose Delete, or press DELETE.

   A confirmation window opens.

3. Choose Yes to confirm the deletion or No to cancel the action.

Note
You cannot delete a mailbox that is still linked to a user. In this case, an appropriate error occurs and you have remove the respective user from the Mailboxes field in the user's profile (see Definition and Profile Settings) before you can delete the mailbox.

### On this page

- Listing Mailboxes defined to Entire Operations
- Available Functions: Mailbox Definition
- Adding and Modifying Mailbox Definitions
- Deleting a Mailbox Definition