Mailbox Definition

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# Mailbox Definition

A mailbox is a logical entity within Entire Operations and serves to notify users of pending input conditions.

A mailbox can be specified for an input condition and for a user.

When the input condition is not fulfilled for a job, Entire Operations sends a message to the mailbox. The user associated with the mailbox is notified and can perform the prerequisite task and set the condition manually.

This document covers the following topics:

- Listing Mailboxes defined to Entire Operations

- Adding and Modifying Mailbox Definitions

- Deleting a Mailbox Definition

#### Related Topics:

- Mailboxes, Message Sending in the Concepts and Facilities documentation

- Working with Mailboxes in the User's Guide

## Listing Mailboxes defined to Entire Operations

To list mailboxes

- From the System Services Menu, select the Mailbox Definition option and press ENTER.

  A Mailbox Definitions screen appears with a list of mailboxes already defined to the system:

       05.11.08               *** Entire Operations ***               14:34:29
                                     Mailbox Definitions
       ------------------------------------------------------------------------------
       Cmd  Mailbox Name      Description
        _   GHH-BOX
        _   DQA-BOX           for Quality Assurance purposes
        _   DWI-BOX
        _   ESTACION20        Espana por favor
        _   EXPORT-BOX        Test import/export tool
        _   GFR
        _   GFR1
        _   GFR10
        _   GFR11
        _   GFR2
        _   GFR3
        _   GFR4
       *********************************** m o r e **********************************
       D Delete  M Modify

       Command => ____________________________________________________________
      Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
            Help  Add   End         Save        Up    Down                    Menu

  The screen contains a list of mailboxes defined to Entire Operations (the list is empty if no mailboxes are defined).

The columns of the Mailbox Definitions are described in the following table:

Column | Meaning
--- | ---
Cmd | Line command input field. For possible line commands, see Line Commands: Mailbox Definitions.
Mailbox Name | User-defined name of the mailbox.
Description | Short descriptive text.

#### Line Commands: Mailbox Definitions

Line Command | Description
--- | ---
`M` | Modify mailbox.
`D` | Delete mailbox.

## Adding and Modifying Mailbox Definitions

To add a mailbox definition

1. On the Mailbox Definitions screen, choose PF2 (Add).

   A Mailbox Definition window like the following example opens.

2. Enter the required values: see Fields: Mailbox Definition.

3. Choose PF5 (Save) to save the mailbox definition.

4. Choose PF3 (End) to close the definition window and return to the list of mailboxes.

   The new mailbox definition appears in the list.

To modify a mailbox description

1. On the Mailbox Definitions screen, enter `M` in the line command input field next to the mailbox you want to modify, and press ENTER.

   A Mailbox Definition like the example below opens:

       +--------------------------------------------------+
       |                                                  |
       |                 Mailbox Definition               |
       |                                                  |
       |  Mailbox Name ==> MAIL-EXAMP                     |
       |  Description  ==> Mailbox of EXAMPLE owner______ |
       |                                                  |
       | ---PF1---PF3-------PF5--------------------PF12-- |
       |    Help  End       Save                   Menu   |
       +--------------------------------------------------+

2. Modify the description as required by replacing the current text. See also Fields: Mailbox Definition.

   (You cannot modify the mailbox name.)

3. Choose PF5 (Save) to save the modification.

4. Choose PF3 (End) to close the window and return to the list of mailboxes.

- Fields: Mailbox Definition

### Fields: Mailbox Definition

The fields contained in the Mailbox Definition window are explained in the following table:

Field | Meaning
--- | ---
Mailbox Name | User-defined name of the mailbox.
Description | Short descriptive text.

## Deleting a Mailbox Definition

To delete a mailbox

1. On the Mailbox Definitions screen, enter `D` in the line command input field next to the mailbox you want to delete, and press ENTER.

   A confirmation window opens.

2. Enter the mailbox name and press ENTER to perform the deletion and close the window.

Note
You cannot delete a mailbox that is still linked to a user. In this case, an appropriate error occurs and you have remove the respective user from the Mailboxes field in the user's profile (see Definition and Profile Settings) before you can delete the mailbox.

### On this page

- Listing Mailboxes defined to Entire Operations
- Adding and Modifying Mailbox Definitions
- Deleting a Mailbox Definition