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# Users

The function Users enables the system administrator to grant user access to Entire Output Management by creating and modifying user IDs with their passwords and authorization profiles. Users are defined in Entire Output Management for the following purposes: security, distribution lists, logging.

Every user in Entire Output Management is associated with a user definition. In the user definition, you define which functions the user is allowed to perform and set various options which control the behaviour of the user interface.

This section describes the components of a user definition and the functions available for the maintenance of user definitions:

- Components of a User Definition

- Invoking User Maintenance

- Creating a New User Definition

- Copying a User Definition

- Modifying a User Definition

- Deleting a User Definition

- Cross-Referencing a User

- Displaying Log Information About a User

- Displaying a User's Activity Log

- Copying Natural Security Users

## Components of a User Definition

A user definition consists of the following sections:

- User Record

- User Profile

### User Record

Field | Explanation
--- | ---
User ID | Enter the user ID. The user ID uniquely identifies a user in Entire Output Management and is used for security and for report distribution. The user ID must be identified to the security package in your installation, if you have one, for example: RACF, TOP-SECRET, unless the profile field ESY User is set to "N".
First Name / Last Name | Enter the user's first name and last name.
Title | Enter the user's title (optional).
In addition, you can - optionally - enter the following information on the user: address information, office and departmental information, telephone numbers.

### User Profile

Field | Explanation
--- | ---
User Type (A/G/O/P) | Possible values: A = Administrator: The user can see the entire printout queue. G = General user: The user will only see the printouts he/she has explicit access to. O = Operator: The user can see the entire printout queue. In addition to the same rights as a general user, he/she may manage objects in the printout queue without having explicit authorization for them. P = Printer-associated user: The user has access to all printouts of all printers he/she has access to. For this user, only the printout queue of the respective printer(s) will be shown.
Language Code (1/2) | Specify the language code for the user interface: 1 = English, 2 = German.
ESY User (Y/N) | Is the user ID defined in the external security system? Enter "Y" (yes) or "N" (no). (See also the field description for Use Owner ID).
Confirm (Y/N) | Enter "Y" to open a window requesting confirmation of deletion. Enter "N" to suppress the window.
Auto-Commit (E/I) | Enter "E" (explicit) to open a window requesting confirmation of modifications. Enter "I" (implicit) to commit modifications automatically.
Editor Prefix | Enter "Y" to display the six columns with line numbers on the left-hand side of the Editor screen when browsing active reports. Enter "N" to suppress the display.
Editor PF Keys | Enter "Y" to display the PF-key assignments at the bottom of the Editor screen when browsing active reports. Enter "N" to suppress the display.

Field | Explanation
--- | ---
Reports | The user may perform the following functions on objects of this type: D = Display only. M = Display and Modify. P = Display, Modify and Purge. ' ' (blank) = Objects of this type are not available to the user.
Bundles
Distribution Lists
Printers
Physical Printers
Calendars
Users
Active Reports
Active Bundles
Printouts
Sort selected active reports by (N/D) | Active reports are sorted: N = by name, D = by date (this is the default).
Set default filter to substring (Y/N) | This field only applies to the Output Management GUI Client (NGC). It sets the default for various NGC functions used to filter active reports and determines whether the report name that can be specified with any of these functions is interpreted as a prefix or as a substring. This default setting can be changed individually in every function concerned.
Archive | Y = The user is allowed to perform the corresponding function. N = The user is not allowed to perform the corresponding function.
Revive
Flush Bundle
Archive Administration
Monitor Startup
Monitor Shutdown
Display Monitor
System Defaults (D/M) | D = The user may display the system defaults. M = The user may modify the system defaults.
Restrict Abun (Y/N) | Y = prevent users from listing all active bundles. N = allow users to list all active bundles; users can display and add reports only into active bundles for which they are authorized; these bundles are highlighted in the Active Bundle list.
Abun List Format (1/2) | This option controls the behaviour of active bundle list wildcard selection: 1 = the user is presented with a list of matching active bundle names from which he/she may select one; active bundles with the selected name are then listed. 2 = all matching active bundle names are listed.
Display long names (Y/N) | Y = Long report and bundle names consisting of up to 25 characters (see System Defaults) are displayed. N = Long names are not displayed. If long-name display is not supported by the system, this field is automatically set to "N" and cannot be overwritten.

## Invoking User Maintenance

To invoke user maintenance:

1. Enter `2` in the command line of the System Administration menu.

   The User Maintenance screen is displayed:

          09:52:08             **** Entire Output Management ****           2022-11-11
         User ID XYZ                  - User Maintenance -

         Cmd User ID  Name                                               Phone
         ___ ________ __________________________________________________ _____________
         __  AD       Dent, Arthur                                       4405
         __  AQ       Quatermain, Allan                                  5678
         __  DC       Copperfield, David                                 1362
         __  HF       Finn, Huckleberry                                  1372
         __  JC       Carter, John                                       4444
         __  JE       Eyre, Jane                                         1366
         __  JP       Parlabane, Jack                                    2345
         __  LL       Lamora, Locke                                      1233
         __  MC       Thompson, Mercedes                                 5678
         __  RM       Morgan, Rachel                                     6666
         __  OT       Twist, Oliver                                      1367
         __  RC       Crusoe, Robinson                                   1234
         __  TA       Aching, Tiffany                                    1122
         __  TS       Sawyer, Thomas                                     1785
         __
        All
         Command => ____________________________________________________________
        Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
              Help  Add   Exit  Flip               -     +                      Menu

   This screen lists all users defined in Entire Output Management. They are displayed in alphabetical order of user IDs.

   For each user, the ID, name and telephone number are displayed.

   To display only user IDs that start with a given prefix, you can use an asterisk (*) to enter selection criteria in the field above the user IDs.

2. From this screen, you invoke the individual user maintenance functions by pressing a PF key or by marking a user with a line command in the Cmd field.

### Line Commands

Command | Function
--- | ---
CO | Copy the user definition.
DE | Delete the user definition.
DI | Display the user definition.
FO | Maintain the user's folder.
LO | Display log information for user definition.
MO | Modify the user record section of the user definition.
UL | Display log records of user activity.
UP | Modify the user profile section of the user definition.
XR | Cross-reference: display all objects related to the user.

## Creating a New User Definition

To create a new user definition:

1. Press PF2 (Add) on the User Maintenance screen.

   The Define User screen is displayed.

2. On this screen, you enter a user ID and the user's name, and - optionally - further information about the user as described under User Record.

3. After you have made the appropriate specifications, press PF9 (Profl) on the Define User screen.

   The User Profile Definition screen is displayed.

4. It lists the functions the user is authorized to perform. Next to each function, the possible values are shown in parentheses. Change the values ars desired. The fields are described under User Profile.

## Copying a User Definition

To copy a user definition:

1. On the User Maintenance screen, enter the line command `CO` next to the user.

   The Copy User Definition window is displayed.

2. Type the name of the target user in the input field provided.

   A message confirms that the user has been copied.

## Modifying a User Definition

To modify the user record section of a user definition:

1. On the User Maintenance screen, enter the line command `MO` next to the user.

   The Define User screen is displayed for the user you have selected.

2. The fields are described under Components of a User Definition.

   Change the specifications as desired. Then save them.

To modify the user profile section of a user definition:

1. On the User Maintenance screen, enter the line command `UP` next to the user.

   The user profile of the user is displayed.

2. The fields are described under Components of a User Definition.

   Change the specifications as desired. Then save them.

## Deleting a User Definition

When you delete a user definition, all other objects associated with the user (for example, active reports) will also be deleted. This means that the deletion process may be quite time-consuming. Therefore it is recommended that a user be deleted only when the Monitor is not active, or in batch mode.

To delete a user definition online:

1. On the User Maintenance screen, enter the line command `DE` next to the user.

2. Depending on the `CONFIRM` option (see SET command), you may be prompted to confirm the deletion.

To delete a user definition in batch mode:

- Use the application programming interface `NOMDELUS`, which is provided in the library `SYSNOM`. It is invoked as follows:

      LOGON SYSNOM
      NOMDELUS DELETE user-ID

The user will be deleted system-wide.

## Cross-Referencing a User

To display cross-reference information about a user:

1. On the User Maintenance screen, enter the line command `XR` next to the user.

   The XREF of User window for the selected user is displayed. It shows the entities related to the user ID, grouped by categories. If a category contains entities related to the user ID, you can mark that category in the `M` column with any character.

2. Mark the category for which cross-reference information is to be displayed.

   A window is displayed, listing all entities of the selected type to which the user is linked.

## Displaying Log Information About a User

To display log information about a user:

1. On the User Maintenance screen, enter the line command `LO` next to the user.

   The Log Display screen is displayed for the user definition selected.

2. You can display more information about a log entry by marking it with the line command `IN`.

## Displaying a User's Activity Log

To display log information about a user's activities:

- On the User Maintenance screen, enter the line command `UL` next to the user.

  A list of all activities performed by the user is displayed. For each activity, the following information is displayed: the date and time when it was performed, the object on which it was performed, and a message explaining the activity.

## Copying Natural Security Users

This function makes it easier for you to define users in Entire Output Management.You can copy Natural Security users definitions to the Entire Output Management database.

A default profile can be used for the users copied. The individual user profile can be defined directly on this screen.

To copy users from Natural Security:

1. Enter `3` in the command line of the System Administration menu.

   The Copy Natural Security Users screen is displayed:

          09:37:25              **** Entire Output Management ****           2022-11-11
         User ID XYZ            - Copy NATURAL SECURITY Users -

         Default Profile ==> ________

         Cmd User ID  Name                 T  R B L P  AR A R  AB F  PO  U C PH Message
         ___ ________ ____________________ _  _ _ _ _  __ _ _  __ _  __  _ _ __ _______
         __  AAA      Ritchie Blackmore    G  P P P D   M Y Y   M N   M  _ D  D
         __  ABC      Jon Lord             G  P P P D   M Y Y   M N   M  _ D  D
         __  BCDE     Ian Paice            G  P P P D   M Y Y   M N   M  _ D  D
         __  FGH      Nick Simper          G  P P P D   M Y Y   M N   M  _ D  D
         __  IJK      Rod Evans            G  P P P D   M Y Y   M N   M  _ D  D
         __  MNOPQ    Ian Gillan           G  P P P D   M Y Y   M N   M  _ D  D
         __  ROG      Roger Glover         G  P P P D   M Y Y   M N   M  _ D  D
         __  SAB      Tommy Bolin          G  P P P D   M Y Y   M N   M  _ D  D
         __  SAT      Joe Satriani         G  P P P D   M Y Y   M N   M  _ D  D
         __  STE      Steve Morse          G  P P P D   M Y Y   M N   M  _ D  D
         __  TAST     Don Airey            G  P P P D   M Y Y   M N   M  _ D  D
         __  UGH      Glenn Hughes         G  P P P D   M Y Y   M N   M  _ D  D
         __  WHITES   David Coverdale      G  P P P D   M Y Y   M N   M  _ D  D
        Top Of Data
         Command => ___________________________________________________________________
        Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
              Help        Exit  Flip  Do    Undo   -     +                      Menu

2. On this screen, you can select the users to be copied or modify their profiles, as described below.

#### Fields

Field | Explanation
--- | ---
Default Profile | A default profile can be very useful when copying a large group of users from Natural Security to Entire Output Management. If you select a default profile, it is automatically used for every user copied. To select a default profile, enter a user ID in this field. For a user selection list, enter a question mark (?) in this field. A help window opens. Press ENTER again to open the user selection window. When you perform the copy function, users marked with a character are copied with the Entire Output Management user profile of the user ID entered here.
User ID | The user ID as defined in Natural Security.
Name | The user's name.
T | User type. Enter an `A` here to define the user as an Administrator, or a `G` to define a General user.

### Copying a User or Group of Users

To copy a user or group of users to Entire Output Management:

1. On the Copy Natural Security Users screen, enter any character in the Cmd field preceding the user to be copied.

   "Defined" is displayed in the Message column following the users who were copied.

   If you have selected a user ID for the default profile, the users marked with a character are copied with the Entire Output Management user profile of the user ID entered in the Default Profile field.

2. Press PF5 (Do) to confirm your work.

   A message confirms that all modification have been committed. All users copied now appear on the User Maintenance screen.

### Modifying a User Profile

You can modify an individual user profile on the Copy Natural Security Users screen before copying it to Entire Output Management.

To to do:

- Overwrite the values listed on the screen for that profile. You can enter the following function codes in the columns after the user names:

Function Code | Function
--- | ---
D | Display object only.
M | Display and Modify object.
P | Display, Modify and Purge object.
or:
Y | Function allowed.
N | Function not allowed.

Column | Meaning | Function Codes
--- | --- | ---
R | Reports | D, M, P
B | Bundles | D, M, P
L | Distribution lists | D, M, P
P | Logical printers | D, M, P
AR | Active reports | D, M, P
A | Archive | Y, N
R | Revive | Y, N
AB | Active bundles | D, M, P
F | Flush bundle | Y, N
PO | Printouts | D, M, P
U | Users | D, M, P
C | Calendars | D, M, P
PH | Physical printers | D, M, P

For example, to allow a user to display and modify bundles, enter an `M` in the "B" column to the right of the user name. To grant a user the permission to archive, enter a `Y` in the "A" column.

### On this page

- Components of a User Definition
- Invoking User Maintenance
- Creating a New User Definition
- Copying a User Definition
- Modifying a User Definition
- Deleting a User Definition
- Cross-Referencing a User
- Displaying Log Information About a User
- Displaying a User's Activity Log
- Copying Natural Security Users