Folders

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# Folders

The section describes folders and covers the following topics:

- What is a Folder?

- Attributes of a Folder

- Listing Folders

- Creating a New Folder

- Copying a Folder

- Modifying a Folder

- Renaming a Folder

- Displaying a Folder

- Deleting a Folder

- Authorizing User Access to a Folder

## What is a Folder?

A folder is a container for active reports. When you define a report, you can assign to it the users who are to receive the resulting active report.

Every Entire Output Management user has a folder named `#Inbasket`. The active reports assigned to you will appear in this folder.

In addition to your `#Inbasket` folder, you can define other folders and transfer active reports from `#Inbasket` to them.

From the list of active reports in a folder, you can then select an active report for further processing.

In addition, you can allow other users access to one of your folders.

Note
The folder `#Inbasket` is created automatically when a user ID is defined. It cannot be renamed or deleted.

## Attributes of a Folder

Field | Explanation
--- | ---
Name | You have to first enter the folder name when you create a new folder. To change the name of an existing folder, you use the Rename function.
Description | Enter a short description for the folder.
List Layout | You can define how active reports are listed in the folder.
Default Location | You can define a location of the active reports which will be displayed when you list the active reports in a folder. Possible values are: * or blank = All active reports, regardless of the location. A = active reports currently archived. B = active reports currently available for online viewing. D = active reports currently stored in the Entire Output Management active-data file. S = active reports currently stored in the spool or in a container file.
Linked Folder (User ID and Folder Name) | Another user can authorize you to use one of his/her folders (see Authorizing User Access to a Folder). To access that folder, you have to link it to one of your own folders. To do so, you specify the other user's ID and the other user's folder name here.

## Listing Folders

To list the folders defined for your user ID:

- Enter `5` in the command line of the Main Menu.

  The Active Reports > Folder Maintenance screen is displayed, listing all folders defined for your user ID:

         11:28:00             **** ENTIRE OUTPUT MANAGEMENT *****           2022-11-11
        User ID XYZ          - Active Reports>Folder Maintenance -

        Cmd Folder           Description
        ___ ________________ _________________________________________________________
         __ #Inbasket
         __ ADABAS           Lists created by Adabas Utilities
         __ Employees        Lists of the Personnel Department
         __ MSE-Public       Lists authorized by MSE
         __ NOM-Catall       Catall error lists
         __ NOM-Lists        ARCHIVER/REVIVER/MONITOR Lists
         __ Public           PUBLIC Reports
         __
         __
         __
         __
         __
         __
         __
         __
       All
        Command => ___________________________________________________________________
       Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
             Help  Add   Exit  Flip               -     +                Clr   Menu

### Special PF Keys

Key | Name | Function
--- | --- | ---
PF2 | Add | Create a new folder.
PF11 | Clr | Reset active report selection criteria. Use this key if you do not want the active report list to be filtered according to the selection criteria last used.

### Line Commands

Command | Function
--- | ---
AU | Authorize all users (PUBLIC), a user group (distribution list) or a specified user ID to access active reports filed in the folder. See Authorizing User Access to a Folder.
CO | Copy a folder.
DE | Delete a folder.
DI | Display a folder.
LI | List active reports in a folder.
LK | List active reports in a folder, using keyword selection
MO | Modify a folder.
RN | Rename a folder.

### Fields

Fields | Explanation
--- | ---
Folder (*) | Folder name. You can enter a folder prefix followed by an asterisk (*) in the field immediately below the column heading to list all folders beginning with the prefix.
Description | A short description of the respective folder.

## Creating a New Folder

To create a new folder:

1. Press PF2 (Add) on the Active Reports > Folder Maintenance screen.

   The Folder Definition > General Attributes screen is displayed:

          12:46:26             **** ENTIRE OUTPUT MANAGEMENT ****            2022-11-11
         User ID XYZ        - Folder Definition >General Attributes-

         Folder
            Name .............. #Inbasket_______
            Description ....... __________________________________________________

         List Layout .......... 2   1 = Active Report summary
                                    2 = Active Report list (descriptive attributes)
                                    3 = Active Report list (technical attributes)

         Default Location ..... B   (use ? for valid values)

         Linked Folder
            User ID ........... ________
            Folder Name ....... ________________

         Command => ___________________________________________________________________
        Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
              Help  Add   Exit  Flip  Do    Undo                                Menu

2. On this screen, you define the attributes of a folder. The fields are described under Attributes of a Folder.

## Copying a Folder

To copy a folder definition:

1. On the Folder Maintenance screen, enter the line command `CO` next to the folder you want to copy.

   A window is displayed.

2. Enter the name of the target folder in the input field provided.

   A message confirms the copying.

## Modifying a Folder

To modify a folder definition:

1. On the Folder Maintenance screen, enter the line command `MO` next to the folder you want to modify.

   The Folder Definition > General Attributes screen is displayed for the folder you have selected.

2. Modify the attributes as desired. The fields are described under Attributes of a Folder.

   Then press PF5 (Do) or ENTER to save your modifications.

3. Depending on the `COMMIT` option (see SET command), you may be prompted to confirm the modifications.

## Renaming a Folder

To rename a folder:

1. On the Folder Maintenance screen, enter the line command `RN` next to the folder you want to rename.

2. A window is displayed in which you enter the new name of the folder.

The folder `#Inbasket` cannot be renamed.

## Displaying a Folder

To display a folder:

- On the Folder Maintenance screen, enter the line command `DI` next to the folder you want to display.

  The folder definition of the selected folder is displayed.

  The fields are described under Attributes of a Folder.

## Deleting a Folder

To delete a folder:

1. On the Folder Maintenance screen, enter the line command `DE` next to the folder you want to delete.

2. Depending on the `CONFIRM` option (see SET command), you may be prompted to confirm the deletion.

A folder which contains active reports cannot be deleted. The folder `#Inbasket` cannot be deleted either.

## Authorizing User Access to a Folder

This function is used to allow another user access to a folder. The authorization applies to the active reports contained in the folder (not to the folder definition).

You may only use this function if you have administrator status, or are owner of the folder, or have the appropriate authorization (for object type User) in your user profile.

To authorize user access to a folder:

1. On the Folder Maintenance screen, enter the line command `AU` next to the folder for which you want to grant authorization.

   The Authorization List window for folders is displayed.

2. To grant authorization to a new user, proceed as described in the section Authorizing User Access to Objects.

The user who has been granted authorization for another user's folder then has to specify that folder as Linked Folder in one of his/own folder definitions; see Attributes of a Folder.

### On this page

- What is a Folder?
- Attributes of a Folder
- Listing Folders
- Creating a New Folder
- Copying a Folder
- Modifying a Folder
- Renaming a Folder
- Displaying a Folder
- Deleting a Folder
- Authorizing User Access to a Folder