Maintenance Functions for Reports

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# Maintenance Functions for Reports

This section describes the functions for the maintenance of reports:

- Available Commands for Reports

- Listing All Reports

- Listing Selected Reports

- Creating a New Report

- Copying a Report

- Modifying a Report

- Renaming a Report

- Displaying a Report

- Deleting a Report

- Displaying Log Information for a Report

- Authorizing User Access to a Report

- Listing Active Reports for a Report

- Listing Selected Active Reports

## Available Commands for Reports

To list all available commands for reports:

1. In the object workspace, expand the Reports folder.

2. Select a report and invoke the context menu.

   A list of available commands is displayed.

These are:

Command | Shortcut | Explanation
--- | --- | ---
Authorization | F9 | Authorize other users to process the report. Only users with owner authorization for the report can perform this function.
Copy | Ctrl+C | Copy report (including report processing).
Delete | Del | Delete report.
Display | Ctrl+D | Display report.
Display Log | F10 | Display log information about maintenance activity on a report, such as who last modified it and who created it.
Filter | F3 | Select reports with selection criteria.
List | F8 | List reports.
List Active | Ctrl+F8 | List active reports for a report definition.
New | Ctrl+N | Add report.
Open | Ctrl+O | Modify report.
Rename | F2 | Rename report.
Filter Subobject | Ctrl+F3 | Select active reports of a report definition with selection criteria.

## Listing All Reports

To list all reports:

1. In the object workspace, select the Reports folder.

2. Invoke the context menu and choose List.

   All existing reports are listed in the content pane.

For each report, the following information is displayed:

Field | Explanation
--- | ---
Report | Report name.
Node | The name of the node the report is associated with.
Type | Possible values: Created, Default, Master, Suspended.
Description | A short description of the report.
Authorization | Authorization used to access the report. Possible values: ADMIN - You are defined as administrator with Owner authorization for the listed reports. PUBLIC - All users are authorized for the report. user ID or name of distribution list - This user or the members of this distribution list are authorized for the report.

## Listing Selected Reports

To list reports according to selection criteria:

1. In the object workspace or in the report list, select the Reports folder.

2. Invoke the context menu and choose Filter.

   The Filter Reports window is displayed.

3. Enter your selection criteria. The fields are described below.

4. Choose OK.

   Now only reports which satisfy the selection criteria appear in the expanded Reports folder in the object workspace.

#### Selection Criteria

Field / List Box | Explanation
--- | ---
Report | Selection criterion for the name of the report.
Master Report | Selection criterion for the master-report name of the report.
Keywords | You can enter up to 2 keywords. If you enter more than one keyword, you can select "Or" or "And": Or = to list reports to which at least one of the specified keywords is assigned. And = to list reports to which all of the specified keywords are assigned.
Node | Selection criterion for the node name a report is associated with.
Node number | Selection criterion for the node number a report is associated with (not available for identification on UNIX).
Authorization | This field is only available to administrators. You can enter the access authorization for the report: ADMIN = Access authorization for you as defined administrator. PUBLIC = Access authorization for all users. user ID or name of distribution list = Access authorization for this user or the members of this distribution list.
Type | Possible values: Created, Default, Master, Suspended.
Distribute to | You can enter a user or distribution list, or select one.
Printer | You can select the name of a printer defined in the report.
Identification | You can select an identification type and then specify various identification attributes as additional selection criteria. These attributes correspond to the fields of the same names in the Identification Attributes (except for UNIX, see below).
Identification UNIX
Path / File name | These attributes correspond to the fields of the same names in the UNIX/Windows Identification Attributes.
Use file name as substring (instead of prefix) | This field determines how the value in the File name field is interpreted: If deselected, the search will be for all file-name patterns which start with the File name value. If selected, the search will be for all file-name patterns which contain the File name value anywhere within them.

## Creating a New Report

To create a new report:

1. Select the Reports folder in the object workspace and invoke the context menu.

2. Choose New.

   The New Report window is displayed in the content pane.

3. Enter your data. The fields are described under Attributes of a Report.

4. Choose OK to save your data.

## Copying a Report

To copy a report:

1. In the object workspace or in the report list, select the desired report.

2. Invoke the context menu.

   A window is displayed.

3. Enter the name of the target report in the To Report field, and choose OK.

   The new report appears in the Report List.

## Modifying a Report

To modify a report:

1. In the object workspace or in the report list, select the desired report.

2. Invoke the context menu and choose Open.

3. The report definition is displayed, and you can make changes to it. The fields are described under Attributes of a Report.

4. Choose OK to save your changes.

## Renaming a Report

To rename a report:

1. In the object workspace or in the report list, select the desired report.

2. Invoke the context menu and choose Rename.

3. Change the name of the report, and press ENTER.

## Displaying a Report

To display a report:

1. In the object workspace or in the report list, select the desired report.

2. Invoke the context menu and choose Display.

   The report definition is displayed. The fields are described under Attributes of a Report.

## Deleting a Report

To delete a report:

1. In the object workspace or in the report list, select the desired report.

2. Invoke the context menu and choose Delete.

   A window is displayed, prompting you to confirm the deletion.

3. Choose Yes to delete the report, or No to cancel the operation.

## Displaying Log Information for a Report

To display log information for a report:

1. In the object workspace or in the report list, select the desired report.

2. Invoke the context menu and choose Display Log.

   The Log Information for the report is displayed.

3. To display more detailed log information, select an entry from the log information list.

4. Invoke the context menu and choose Info.

   Detailed information on the selected entry is displayed.

## Authorizing User Access to a Report

To authorize user access to a report:

1. In the object workspace or in the report list, select the desired report.

2. Invoke the context menu and choose Authorization.

   The Authorization List for the report is displayed. It lists all users and user groups on distribution lists who are authorized for the report, and their authorization levels.

3. Invoke the context menu for the dialog and select New.

   The Authorization Definition is displayed.

4. Enter data for the authorization. The fields are described under Authorization Options.

5. Choose OK to save your data.

## Listing Active Reports for a Report

To list active reports for a report:

1. In the Reports folder in the object workspace, select a report that can be expanded (preceded by a plus sign +) .

2. Invoke the context menu and choose List Active.

   The active reports are listed in the content pane. The fields of the active report list are explained below.

To invoke a list of available commands:

- Select an active report and invoke the context menu.

  For further information on these commands and the operations which can be performed on active reports, see Available Commands for Active Reports.

#### Listing Active Reports for a Report

Field | Explanation
--- | ---
Creation | Date and time when the active report was created.
Run number | Internal sequence number of the active report.
Lines | Number of lines in the active report.
Kbytes | The size of the active report in KB (for binary reports only).
Archive | Archive status of the active report:
Archived | Active report has been archived.
Marked | Active report is marked to be archived.
Revive | Revive status of the active report:
Revived | Active report has been revived.
Revive in NOM DB | Active report is marked to be revived to the Entire Output Management database.
Revive in JES-Spool | Active report is marked to be revived to the JES Spool.
Location | Storage location of the active report: NOM database, JES-Spool, or Archive.
Rep.Expiration | Report expiration date. The active report is available online until this date.
Arch.Expiration | Archive expiration date. The active report is kept in the archive until this date.
Rev.Expiration | Revive expiration date. If the active report has been revived from the archive, the copy created is available online until this date.
Message | Indicates the following:
Confirm | Printing of the active report must still be confirmed.
Confirmed | Printing of the active report has been confirmed.
Description | Short description of the active report.
Source/sender | obsolete

## Listing Selected Active Reports

To list active reports according to selection criteria:

1. In the Reports folder in the object workspace, select a report that can be expanded (preceded by a plus sign +) .

2. Invoke the context menu and choose Filter Subobject.

   The Filter Active Reports window is displayed.

3. Enter your selection criteria. The fields are described below.

4. Choose OK.

   Now only active reports which satisfy the selection criteria appear in the active report list.

#### Selection Criteria

Field | Explanation
--- | ---
Keywords | Reports can be identified by up to 3 keywords. See General Attributes under Attributes of a Report. If you enter more than one keyword, you can select "Or" or "And": Or = to list active reports to which at least one of the specified keywords is assigned. And = to list active reports to which all of the specified keywords are assigned.
Archive | Select the archive status of the active report:
Archived | Active report has been archived.
Marked | Active report is marked to be archived.
Revive | Select the revive status of the active report:
Revived | Active report has been revived.
Revive in NOM DB | Active report is marked to be revived to the Entire Output Management database.
Revive in JES-Spool | Active report is marked to be revived to the JES Spool.
Location | Select the storage location of the active report: NOM database, JES-Spool, or Archive.
Creation date | You can select active reports which were created: today, yesterday, or the day before yesterday; on/before/after a specific date/time, or within a specific date/time range.
Expiration date | The expiration date of the active report.
For OPO only | obsolete

### On this page

- Available Commands for Reports
- Listing All Reports
- Listing Selected Reports
- Creating a New Report
- Copying a Report
- Modifying a Report
- Renaming a Report
- Displaying a Report
- Deleting a Report
- Displaying Log Information for a Report
- Authorizing User Access to a Report
- Listing Active Reports for a Report
- Listing Selected Active Reports