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# Users

The function Users enables the system administrator to grant user access to Entire Output Management by creating and modifying user IDs with their passwords and authorization profiles. Users are defined in Entire Output Management for the following purposes: security, distribution lists, logging.

Every user in Entire Output Management is associated with a user definition. In the user definition, you define which functions the user is allowed to perform and set various options which control the behaviour of the user interface.

This section describes the components of a user definition and the functions available for the maintenance of user definitions:

- Components of a User Definition

- Listing All User Definitions

- Listing Selected User Definitions

- Creating a New User Definition

- Copying a User Definition

- Modifying a User Definition

- Displaying a User Definition

- Deleting a User Definition

- Cross-Referencing a User

- Displaying Log Information About a User

- Displaying a User's Activity Log

- Listing Folders for a User

- Copying Natural Security Users

## Components of a User Definition

A user definition consists of the following sections:

- General

- Options

- Access Rights

- NOM Options

### General

Field | Explanation
--- | ---
User ID | Enter the user ID. The user ID uniquely identifies a user in Entire Output Management and is used for security and for report distribution. If the option Use user identification for external security system (see below) is set, the user ID must be identified to the security system in your installation.
First name / Last name | Enter the user's first name and last name.
Title | You can enter the user's title (optional)
In addition, you can enter - optionally - the following information on the user: address information, office and departmental information, telephone numbers.

### Options

Field | Explanation
--- | ---
User type | Select the user type for the user to determine his/her access rights: Administrator - The user has all access rights. General user - The user has the access rights for the objects and functions as set under Access Rights (see below). Operator - Same as General user, plus full maintenance rights for the entire printout queue. Limited operator - Same as General user, plus full access to all printouts of the assigned printers. Entire Output Management will display to a user only those object he/she is allowed to access.
Language | Select the language for the user interface: English or German.
Use user identification for external security system | If you mark this field, the user's Entire Output Management user ID will be used as Entire System Server user ID. This requires that the user is defined in the external security system (e. g. Natural Security or RACF). Otherwise, the identification of the Entire Output Management Monitor will be used.
Sort active reports (if filtered by report name) | Select whether active reports which are filtered by report name are to be sorted by date/time or by report name. This default setting only applies to active reports filtered by report name, and it can be changed individually when a Filter function is invoked. Active reports filtered by other criteria are always sorted by date/time.
Set default filter for active reports | This sets the default for various functions used to filter active reports and determines whether the report name that can be specified with any of these functions is interpreted as a prefix or as a substring. This default setting can be changed individually in every function concerned.

### Access Rights

Field | Explanation
--- | ---
Display, Modify, Purge | In the left-hand section of the screen, you can allow/disallow the user to perform the functions Display, Modify or Purge (Delete). You can allow these functions separately for every Entire Output Management object type. If none is allowed, objects of this type are not available to the user.
Other functions | In the right-hand section of the screen, you can allow/disallow the user to perform various Entire Output Management functions.

### NOM Options

These option only apply to the character-based user interface of Entire Output Management.

Field | Explanation
--- | ---
Active bundle list | This option controls the behaviour of the active bundle list if wildcard selection is used:
Format 1 | The user gets a list of matching active bundle names from which he/she may select one; active bundles with the selected name are then listed.
Format 2 | The user gets a list of all matching active bundle names.
Show modify confirmation window | Determines whether a Modify operation is executed immediately or needs to be explicitly confirmed in an additional window.
Show delete confirmation window | Determines whether a Delete operation is executed immediately or needs to be explicitly confirmed in an additional window.
Show line number when browsing active reports | Determines whether or not the 6-digit line numbers are displayed before each line of the Editor screen when browsing active reports.
Show PF-key assignments when browsing active reports | Determines whether or not the PF-key assignments are displayed at the bottom of the Editor screen when browsing active reports.
Display long names | Determines whether or not long report and bundle names consisting of up to 25 characters are displayed. If long-name display is not supported by the system, this option cannot be set.

## Listing All User Definitions

To list all user definitions:

1. Select the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose List.

   A user list is displayed in the content pane. You can sort this list by user ID or name.

## Listing Selected User Definitions

To list selected user definitions:

1. Select the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose Filter.

   The Filter Users window is displayed.

3. Enter your selection criterion (part of a user ID), and select OK.

   Only user IDs that start with the specified string are listed under the Users node.

## Creating a New User Definition

To create a new user definition:

1. Select the User folder in the object workspace.

2. Invoke the context menu and choose New.

   The New User window is displayed.

3. The fields are described under Components of a User Definition. Enter data as required.

4. Choose OK to save your data.

## Copying a User Definition

To copy a user definition:

1. Select an instance of the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose Copy.

   A window is diplayed.

3. Enter the name of the target user, and select OK.

   The user definition is copied and can be adapted to your requirements.

## Modifying a User Definition

To modify a user definition:

1. Select an instance of the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose Open.

   The user definition is displayed.

3. The fields are described under Components of a User Definition. Change the specifications as required.

4. SelectOK to save your changes.

## Displaying a User Definition

To display a user definition:

1. Select an instance of the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose Display.

3. The user definition is displayed. The fields are described under Components of a User Definition.

4. Select Cancel to close the window.

## Deleting a User Definition

When you delete a user definition, all other objects associated with the user (for example, active reports) will also be deleted. This means that the deletion process may be quite time-consuming. Therefore it is recommended that a user be deleted only when the Monitor is not active, or in batch mode.

To delete a user definition online:

1. Select an instance of the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose Delete.

3. Confirm your choice.

To delete a user definition in batch mode:

- Use the application programming interface `NOMDELUS`, which is provided in the library `SYSNOM`. It is invoked as follows:

      LOGON SYSNOM
      NOMDELUS DELETE user-ID

The user will be deleted system-wide.

## Cross-Referencing a User

To display cross-reference information about a user:

1. Select an instance of the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose XREF.

   The XREF of User window is displayed, showing which relation types and how many objects of each relation type the user is related to.

   The object list of the first relation type is expanded by default.

3. To display the object list of another relation type, click on the relation-type name or the arrow preceding it.

## Displaying Log Information About a User

To display log information about a user:

1. In the object workspace or in the user list, select the desired user.

2. To list all events, proceed directly with the next step.

   To list only selected events, first invoke the context menu and choose Filter Log. A window is displayed in which you specify your selection criteria, and choose OK.

3. Invoke the context menu and choose Display Log.

   The Log Information for the user is displayed.

4. To display more detailed log information, select an entry from the log information list, and choose Info from the context menu.

   The Log Message for the selected entry is displayed.

## Displaying a User's Activity Log

To display log information about a user's activities:

1. Select a user from the user list.

2. To list all events, proceed directly with the next step.

   To list only selected events, first invoke the context menu and choose Filter Log. A window is displayed in which you specify your selection criteria, and choose OK.

3. Invoke the context menu and choose Display User Log.

   The User Log for the selected user is displayed in the content pane. For each event, it displays the date and time when it occurred, the object where it occurred (if available), and a message explaining the event.

4. To display more detailed information for an entry, select the entry in the user log, and choose Info from the context menu.

   The Log Message for the selected user entry is displayed.

## Listing Folders for a User

To list the folders for a user:

1. Select an instance of the System Administration > Users node in the object workspace.

2. Invoke the context menu and choose List Folders.

   All folders for the respective user are displayed.

## Copying Natural Security Users

This function makes it easier for you to define users in Entire Output Management, as it allows you to create multiple new user profiles simultaneously. At the same time, it provides for consistency between Entire Output Management and Natural Security, as it allows you to create user profiles in Entire Output Management only for those users who are defined in Natural Security.

To create new user profiles with this function:

1. Select an instance of the System Administration > Copy NSC Users node in the object workspace.

2. Invoke the context menu and choose Copy NSC.

   A list of users is displayed, containing all users who are defined in Natural Security. For every user, it indicates if a user profile already exists in Entire Output Management.

3. Mark the users for whom you wish user profiles in Entire Output Management to be created.

4. You have the option to use an already existing user profile as a template for the new user profiles:

   - If you select Select a profile template, a window is displayed, listing all Entire Output Management user profiles. On the list, you mark the profile to be used as a template for the new user profiles, and select OK.

   - If you decide to use no template, the user profiles will be created based on a default profile (that is, using the default values for all user-profile fields).

5. Select Copy selected users to confirm your selection.

   For all selected users, user profiles will be created in Entire Output Management.

Once the user profiles have been created, you can modify them individually; see Modifying a User Definition.

### On this page

- Components of a User Definition
- Listing All User Definitions
- Listing Selected User Definitions
- Creating a New User Definition
- Copying a User Definition
- Modifying a User Definition
- Displaying a User Definition
- Deleting a User Definition
- Cross-Referencing a User
- Displaying Log Information About a User
- Displaying a User's Activity Log
- Listing Folders for a User
- Copying Natural Security Users