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Task: Show all cruises which use a yacht of charter yacht type ATLANTIC 29 listed in order of cruise starting date. Show how many cruises there are in each month.

1. Present the data in a list

2. Present the data with one record on each page

3. Summarize the data

4. Create a user file containing the data

This transaction uses the Selection Editor, a control field, a system function and special break conditions to select the data required. The transaction uses different transaction modes to present data as required and to create a user file which contains the report data.

The steps in this transaction are performed in a logical order. The order in which the steps are carried out is different to the order in the previous sample transactions.

Transaction Specification

This section covers the following topics:

• To create the transaction SAMPLE4:

To create the transaction SAMPLE4:

To Add a Transaction

1. Issue the ADD TRANSACTION SAMPLE4 command.

   The Add Transaction window appears.

2. Type "Modes and User File" in the Description field (optional).

To Choose a File

The report requires data from the file SAG-TOURS-E-CRUISE.

1. Type SAG-TOURS-E-CRUISE in the File Name field.

2. Press Enter.

   The Worksheet appears.

To Choose Fields

The report requires data stored in the fields CRUISE-ID, START-DATE, START-HARBOR and DESTINATION-HARBOR.

• Type CRUISE-ID, START-DATE, START-HARBOR and DESTINATION-HARBOR beneath each other in the Field Name column..

  Or:
  Choose the fields using the Asterisk List function as described in Step 3 in Sample 1.

To Determine Display Sequence for Horizontal Output

1. Type "1" in the Sequence column next to the field CRUISE-ID.

2. Type "2" in the Sequence column next to the field START-HARBOR.

3. Type "3" in the Sequence column next to the field DESTINATION-HARBOR.

4. Type " 4" in the Sequence column next to the field START-DATE.

To Define Control Break Processing

The report requires all cruises which use a yacht of charter yacht type ATLANTIC 29 listed in order of cruise starting date. The number of cruises per month is to be displayed.

1. Type "C1" in the Sort/Control (S/C) column next to the field START-DATE.

   The cruises will be listed in order of their starting date.

   The data in the field START-DATE is stored in the format YYYYMMDD where the first four characters show the year, the third (3rd) and fourth (4th) the month and the fifth (5th) and sixth (6th) the day. You can use the Special Break Conditions function to define a control break when the first six characters of the field START-DATE change.

2. Enter "CB" in the Function (Func) column next to the field START-DATE.

   The Special Break Conditions window appears.

3. Enter "6" in the First 'n' Characters field.

   11:14 ***** Super Natural ***** 1998-02-18 SAMPLE4 - Worksheet - SN3011 Ref DB Field Name +---------Special Break Conditions----------+ AA 1K CRUISE-ID ............. ! Field: START-DATE ! AE 1K 2 START-DATE ............ ! ! AJ 1K START-HARBOR .......... ! Format .. N ! AK 1K DESTINATION-HARBOR .... ! Length .. 8 ! BE _______________________ ! ! BF _______________________ ! Perform control break after change of the ! BG _______________________ ! first 'n' field characters. ! BH _______________________ ! Do not enter any value if the complete ! BI _______________________ ! length should be taken. ! BJ _______________________ ! ! BK _______________________ ! First 'n' characters: 6_ ! BL _______________________ ! ! BM _______________________ +-------------------------------------------+

   A control break is defined when the month value of the field START-BREAK changes.

4. Enter "SF " in the Function (Func) column next to the field CRUISE-ID.

   The Specify System Functions window appears.

5. Mark the field next to the field START-DATE and below the field Cnt.

   11:14 ***** Super Natural ***** 1998-02-18 SAMPLE4 - Worksheet - SN3011 +--------------------------Specify System Functions---------------------------+ ! Field: CRUISE-ID ! ! N N N ! ! Level Control Field Cnt Tot Sum Avg Max Min Cnt Avg Min ! ! Grand End of Report _ _ _ _ _ _ _ _ _ ! ! 1 START-DATE X _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! _ _ _ _ _ _ _ _ _ ! ! ! +-----------------------------------------------------------------------------+

6. Press Enter.

   The system function Count is carried out for the field CRUISE-ID at each control break of the field START-DATE.

To Define Selection Criteria

The report requires data for cruises of charter yacht type ATLANTIC 29.

1. Enter SEL in the command line.

   The Selection Editor appears.

2. Enter "CHARTER-YACHT-TYPE = 'ATLANTIC 29'" in the editor area.

To Present the Data in a List

• Press PF11 (RUN).

  The report is generated. Part of the resulting report is shown below:

  11:21:10 CHARTER-YACHT-TYPE = 'ATLANTIC 29' 1998-02-18 ISAMPLE4 3 CRUISE-ID START-HARBOR DESTINATION-HARBOR START-DATE --------- -------------------- -------------------- ---------- 85 KIEL KIEL 19910622 99 KIEL KIEL 19910629 111 KIEL KIEL 19910629 ** Control Break (1) ** START-DATE : 19910629 Cnt 9 112 KIEL KIEL 19910713 113 KIEL KIEL 19910720 86 KIEL KIEL 19910727 ** Control Break (1) ** START-DATE : 19910727 Cnt 3 114 KIEL KIEL 19910803 Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Print Exit Flip + Canc

  The field CHARTER-YACHT-TYPE now appears in the Field Name column of the Worksheet.

  The Worksheet now has the following entries:

  11:15 ***** Super Natural ***** 1998-02-18 SAMPLE4 - Worksheet - SN3011 Ref DB Field Name Seq S/C Func Def Info Del AA 1K CRUISE-ID ...................... 1__ ___ >_ __ __ __ AE 1K 2 START-DATE ..................... 4__ C1_ >_ __ __ __ AJ 1K START-HARBOR ................... 2__ ___ __ __ __ __ AK 1K DESTINATION-HARBOR ............. 3__ ___ __ __ __ __ AP 1 2 CHARTER-YACHT-TYPE ............. ___ ___ __ __ __ __ BE ________________________________ ___ ___ __ __ __ __ BF ________________________________ ___ ___ __ __ __ __ BG ________________________________ ___ ___ __ __ __ __ BH ________________________________ ___ ___ __ __ __ __ BI ________________________________ ___ ___ __ __ __ __ BJ ________________________________ ___ ___ __ __ __ __ BK ________________________________ ___ ___ __ __ __ __ BL ________________________________ ___ ___ __ __ __ __ BM ________________________________ ___ ___ __ __ __ __ System functions have been updated Command ===> Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Next Exit Field Incl Flip - + Sel Run Canc

To Present the Data with One Record on Each Page.

You use the transaction mode Report Type VERTICAL LIST to present data with one record on each page as the report requires.

1. Press PF8 (EXIT) to leave the report.

   The Worksheet appears.

2. Issue the MODES command.

   The Transaction Modes Reporting window appears.

3. Enter "V" in the Report Type field as in the following example:

   11:39 ***** Super Natural ***** 1998-02-18 SAMPLE4 - Worksheet - SN3011 Ref DB Field Name +----Transaction Modes Reporting-----+ AA 1K CRUISE-ID .................... ! ! AE 1K 2 START-DATE ................... ! Data Selection .. F Full-screen ! AJ 1K START-HARBOR ................. ! ! AK 1K DESTINATION-HARBOR ........... ! Data Change ..... N None ! AP 1 2 CHARTER-YACHT-TYPE ........... ! ! BE ______________________________ ! Report Type ..... V Vertical list ! BF ______________________________ ! Report Level .... D Detailed ! BG ______________________________ ! ! BH ______________________________ ! Destination ..... S Screen ! BI ______________________________ ! ! BJ ______________________________ ! Run Mode ........ O Online ! BK ______________________________ ! ! BL ______________________________ ! Batch printer ... 0 (0 - 31) ! BM ______________________________ ! RJE available ... N (Y/N) ! ! ! +------------------------------------+

4. Press PF11 (RUN).

   The report is generated. Part of the resulting report is shown below:

   11:22:00 CHARTER-YACHT-TYPE = 'ATLANTIC 29' 1998-02-18 ISAMPLE4 1 CRUISE-ID ...................... 79 START-HARBOR ................... KIEL DESTINATION-HARBOR ............. KIEL START-DATE ..................... 19910330 Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Print Exit Flip + Canc

To Summarize the Data

You can just display the results of the system functions which are carried out at control breaks using the Report Level SUMMARY.

1. Press PF2 (EXIT) to leave the report.

   The Worksheet appears.

2. Issue the MODES command.

   The Transaction Modes Reporting window appears.

3. Enter "L" in the Report Type field.

4. Enter "S" in the Report Level field as in the following example:

   11:39 ***** Super Natural ***** 1998-02-18 SAMPLE4 - Worksheet - SN3011 Ref DB Field Name +----Transaction Modes Reporting-----+ AA 1K CRUISE-ID .................... ! ! AE 1K 2 START-DATE ................... ! Data Selection .. F Full-screen ! AJ 1K START-HARBOR ................. ! ! AK 1K DESTINATION-HARBOR ........... ! Data Change ..... N None ! AP 1 2 CHARTER-YACHT-TYPE ........... ! ! BE ______________________________ ! Report Type ..... L List ! BF ______________________________ ! Report Level .... S Summary ! BG ______________________________ ! ! BH ______________________________ ! Destination ..... S Screen ! BI ______________________________ ! ! BJ ______________________________ ! Run Mode ........ O Online ! BK ______________________________ ! ! BL ______________________________ ! Batch printer ... 0 (0 - 31) ! BM ______________________________ ! RJE available ... N (Y/N) ! ! ! +------------------------------------+

   You cannot have Report Level SUMMARY with Report Type VERTICAL.

5. Press PF11 (RUN).

   The report is generated. Part of the resulting report is shown below:

   11:18:21 CHARTER-YACHT-TYPE = 'ATLANTIC 29' 1998-02-18 ISAMPLE4 1 CRUISE-ID START-HARBOR DESTINATION-HARBOR START-DATE --------- -------------------- -------------------- ---------- ** Control Break (1) ** START-DATE : 19910330 Old 106 KIEL KIEL 19910330 Cnt 3 ** Control Break (1) ** START-DATE : 19910427 Old 98 KIEL KIEL 19910427 Cnt 4 ** Control Break (1) ** START-DATE : 19910525 Old 96 KIEL KIEL 19910525 Cnt 5 Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Print Exit Flip + Canc

   The lines Old display the values in the last record found before the control break.

To Create a User File to Store the Report Data

You can create a user file to contain the report data by using the Report Destination USERFILE.

1. Press PF2 (EXIT) to leave the report.

   The Worksheet appears.

2. Issue the MODES command.

   The Transaction Modes Reporting window appears.

3. Enter "U" in the Report Destination field as in the following example:

   11:39 ***** Super Natural ***** 1998-02-18 SAMPLE4 - Worksheet - SN3011 Ref DB Field Name +----Transaction Modes Reporting-----+ AA 1K CRUISE-ID .................... ! ! AE 1K 2 START-DATE ................... ! Data Selection .. F Full-screen ! AJ 1K START-HARBOR ................. ! ! AK 1K DESTINATION-HARBOR ........... ! Data Change ..... N None ! AP 1 2 CHARTER-YACHT-TYPE ........... ! ! BE ______________________________ ! Report Type ..... L List ! BF ______________________________ ! Report Level .... S Summary ! BG ______________________________ ! ! BH ______________________________ ! Destination ..... U User file ! BI ______________________________ ! ! BJ ______________________________ ! Run Mode ........ O Online ! BK ______________________________ ! ! BL ______________________________ ! Batch printer ... 0 (0 - 31) ! BM ______________________________ ! RJE available ... N (Y/N) ! ! ! +------------------------------------+

4. Press Enter.

   The Destination User File window appears with a default user file name and description as in the following example:

   11:22 ***** Super Natural ***** 1998-02-18 SAMPLE4 - Worksheet - SN3011 Ref DB Fi +----------------------Destination Userfile----------------------+ AA 1K CR ! ! AE 1K 2 ST ! Userfile name .. SAMPLE4_____________ ! AJ 1K ST ! Description ! AK 1K DE ! CREATED BY: SAMPLE4 (98-02-18 11:28)________________________ ! AP 1 2 CH ! ! BE __ +----------------------------------------------------------------+ BF ________________________________ ! Report Level .... S Summary !

5. Modify user file name and description (optional).

6. Press Enter.

   The Key column has been added to the worksheet. You must now mark at least one alphanumeric field of a length between 1 and 29 to make it a key field in the user file.

7. Mark the Key column next to the field DESTINATION-HARBOR.

   The Worksheet now has the following entries:

   18:02 ***** Super Natural ***** 1998-02-26 SAMPLE4 - Worksheet - SN3011 Ref DB Field Name Seq S/C Key Func Def Info Del AA 1K CRUISE-ID ...................... 1__ ___ __ >_ __ __ __ AE 1K 2 START-DATE ..................... 4__ C1_ __ >_ __ __ __ AJ 1K START-HARBOR ................... 2__ ___ __ __ __ __ __ AK 1K DESTINATION-HARBOR ............. 3__ ___ X_ __ __ __ __ AP 1 2 CHARTER-YACHT-TYPE ............. ___ ___ __ __ __ __ __ BE ________________________________ ___ ___ __ __ __ __ __ BF ________________________________ ___ ___ __ __ __ __ __ BG ________________________________ ___ ___ __ __ __ __ __ BH ________________________________ ___ ___ __ __ __ __ __ BI ________________________________ ___ ___ __ __ __ __ __ BJ ________________________________ ___ ___ __ __ __ __ __ BK ________________________________ ___ ___ __ __ __ __ __ BL ________________________________ ___ ___ __ __ __ __ __ BM ________________________________ ___ ___ __ __ __ __ __ Fill in required definitions Command ===> Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Next Exit Field Incl Flip - + Sel Run Canc

8. Press PF11 (RUN).

   The report is generated. A user file is created. The user file now appears in the User File List screen.

   For further information on user files, see User Files in the User's Guide.

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