The section describes folders and covers the following topics:
A folder is a container in which active reports can be grouped and to which users can be granted access.
To list the folders defined for your user ID:
Enter 5
in the command line of the
Main Menu.
The Active Reports > Folder Maintenance screen is displayed, listing all folders defined for your user ID:
11:28:00 **** ENTIRE OUTPUT MANAGEMENT ***** 2015-08-02 User ID XYZ - Active Reports>Folder Maintenance - Cmd Folder Description ___ ________________ _________________________________________________________ __ #Inbasket __ ADABAS Lists created by Adabas Utilities __ Employees Lists of the Personnel Department __ MSE-Public Lists authorized by MSE __ NOM-Catall Catall error lists __ NOM-Lists ARCHIVER/REVIVER/MONITOR Lists __ Public PUBLIC Reports __ __ __ __ __ __ __ __ All Command => ___________________________________________________________________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Add Exit Flip - + Clr Menu |
The folder #Inbasket
is created automatically when a user
ID is defined. It cannot be renamed or deleted.
Key | Name | Function |
---|---|---|
PF2 | Add | Create a new folder. |
PF11 | Clr | Reset active report selection criteria. Use this key if you do not want the active report list to be filtered according to the selection criteria last used. |
Command | Function |
---|---|
AU | Authorize all users (PUBLIC), a user group (distribution list) or a specified user ID to access active reports filed in the folder. See Authorizing User Access to a Folder. |
CO | Copy a folder. |
DE | Delete a folder. |
DI | Display a folder. |
LF | Link a folder to another user. |
LI | List active reports in a folder. |
LK | List active reports in a folder, using keyword selection.. |
MO | Modify a folder. |
RN | Rename a folder. |
Fields | Explanation |
---|---|
Folder (*) | Folder name. You can enter a folder prefix followed by an asterisk (*) in the field immediately below the column heading to list all folders beginning with the prefix. |
Description | A short description of the respective folder. |
To create a new folder:
Press PF2 (Add) on the Active Reports > Folder Maintenance screen.
The Folder Definition > General Attributes screen is displayed:
12:46:26 **** ENTIRE OUTPUT MANAGEMENT **** 2015-02-02 User ID XYZ - Folder Definition >General Attributes- Folder Name .............. #Inbasket_______ Description ....... __________________________________________________ List Layout .......... 2 1 = Active Report summary 2 = Active Report list (descriptive attributes) 3 = Active Report list (technical attributes) Default Location ..... B (use ? for valid values) Linked Folder User ID ........... ________ Folder Name ....... ________________ Command => ___________________________________________________________________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Add Exit Flip Do Undo Menu |
On this screen, you define the attributes of a folder. The fields are described under Attributes of a Folder.
There are to ways to link folders:
The owner of the original folder uses the function
LF
to define a new folder for another user.
The owner of the original folder uses the function
AU
to grant permisson to another user; the user with
permission defines a new folder with the field Linked
Folder filled.
To make a folder that belongs to your user ID available to other users:
On the Active Reports > Folder Maintenance
screen, enter the line command LF
next to the folder
to be linked. The Folder Definition > Link Folder to
Folder screen is displayed:
09:44:39 **** ENTIRE OUTPUT MANAGEMENT **** 2015-08-02 User ID XYZ - Folder Definition >General Attributes- For User ............. ________ Folder Name .............. Summary_________ Description ....... __________________________________________________ List Layout .......... 1 1 = Active Report summary 2 = Active Report list (descriptive attributes) 3 = Active Report list (technical attributes) Linked Folder User ID ........... XYZ Folder Name ....... Summary Command => ___________________________________________________________________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Add Exit Flip Do Undo Menu |
Key | Name | Function |
---|---|---|
PF2 | Add | Link another folder. |
Field | Explanation | |
---|---|---|
For User | Enter the user ID for which you want to create a folder. | |
Folder | Name | Enter the name of the folder you want to create. |
Description | Enter a short description for the folder. | |
List Layout | You can define how active reports are listed in the folder. | |
Linked Folder | User ID | The user ID of the current folderfor which the link is being created. |
Folder Name | The name of the current folder for which the link is being created. |
To copy a folder definition:
On the Folder Maintenance screen, enter the
line command CO
next to the folder you want to
copy.
A window is displayed.
Enter the name of the target folder in the input field provided.
A message confirms the copying.
To modify a folder definition:
On the Folder Maintenance screen, enter the
line command MO
next to the folder you want to
modify.
The Folder Definition > General Attributes screen is displayed for the folder you have selected.
Modify the attributes as desired. The fields are described under Attributes of a Folder.
Then press PF5 (Do) or ENTER to save your modifications.
Depending on the COMMIT
option (see
SET command), you may be
prompted to confirm the modifications.
To rename a folder:
On the Folder Maintenance screen, enter the
line command RN
next to the folder you want to
rename.
A window is displayed in which you enter the new name of the folder.
To display a folder:
On the Folder Maintenance screen, enter the
line command DI
next to the folder you want to
display.
The folder definition of the selected folder is displayed.
The fields are described under Attributes of a Folder.
To delete a folder:
On the Folder Maintenance screen, enter the
line command DE
next to the folder you want to
delete.
Depending on the CONFIRM
option (see
SET command), you may be
prompted to confirm the deletion.
A folder which contains active reports cannot be deleted.
You may only use this function if you have administrator status, or are owner of the folder, or have the appropriate authorization (for object type User) in your user profile.
To authorize user access to a folder:
On the Folder Maintenance screen, enter the
line command AU
next to the folder for which you
want to grant authorization.
The Authorization List window for folders is displayed.
To grant authorization to a new user, proceed as described in the section Authorizing User Access to Objects.