The section describes folders and covers the following topics:

• What is a Folder?

• Attributes of a Folder

• Listing Folders

• Creating a New Folder

• Linking a Folder

• Copying a Folder

• Modifying a Folder

• Renaming a Folder

• Displaying a Folder

• Deleting a Folder

• Authorizing User Access to a Folder

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What is a Folder?

A folder is a container in which active reports can be grouped and to which users can be granted access.

Attributes of a Folder

Field	Explanation
Name	You have to first enter the folder name when you create a new folder. This field is protected when you modify an existing folder.
Description	Enter a short description for the folder.
List Layout	You can define how active reports are listed in the folder.
Default Location	You can define a location of the active reports which will be displayed when you list the active reports in a folder. Possible values are: * or blank = All active reports, regardless of the location. A = active reports currently archived. B = active reports currently available for online viewing. C = active reports located in Con-nect. D = active reports currently stored in the Entire Output Management active-data file. S = active reports currently stored in the spool or in a container file.
Linked Folder	If another user authorizes you to use one or more of his/her folders, you can link one of your folders to the authorized folder. Then you can browse and print all active reports filed in the authorized folder. This is not applicable to the your #Inbasket folder.
	User ID	Enter the user ID of the user who has given you authorization to use his/her folder(s).
	Folder Name	Enter the name of the other user's folder.

Listing Folders

To list the folders defined for your user ID:

• Enter 5 in the command line of the Main Menu.

  The Active Reports > Folder Maintenance screen is displayed, listing all folders defined for your user ID:

  11:28:00 **** ENTIRE OUTPUT MANAGEMENT ***** 2015-08-02 User ID XYZ - Active Reports>Folder Maintenance - Cmd Folder Description ___ ________________ _________________________________________________________ __ #Inbasket __ ADABAS Lists created by Adabas Utilities __ Employees Lists of the Personnel Department __ MSE-Public Lists authorized by MSE __ NOM-Catall Catall error lists __ NOM-Lists ARCHIVER/REVIVER/MONITOR Lists __ Public PUBLIC Reports __ __ __ __ __ __ __ __ All Command => ___________________________________________________________________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Add Exit Flip - + Clr Menu

Folder #Inbasket

The folder #Inbasket is created automatically when a user ID is defined. It cannot be renamed or deleted.

Special PF Keys

Key	Name	Function
PF2	Add	Create a new folder.
PF11	Clr	Reset active report selection criteria. Use this key if you do not want the active report list to be filtered according to the selection criteria last used.

Line Commands

Command	Function
AU	Authorize all users (PUBLIC), a user group (distribution list) or a specified user ID to access active reports filed in the folder. See Authorizing User Access to a Folder.
CO	Copy a folder.
DE	Delete a folder.
DI	Display a folder.
LF	Link a folder to another user.
LI	List active reports in a folder.
LK	List active reports in a folder, using keyword selection..
MO	Modify a folder.
RN	Rename a folder.

Fields

Fields	Explanation
Folder (*)	Folder name. You can enter a folder prefix followed by an asterisk (*) in the field immediately below the column heading to list all folders beginning with the prefix.
Description	A short description of the respective folder.

Creating a New Folder

To create a new folder:

1. Press PF2 (Add) on the Active Reports > Folder Maintenance screen.

   The Folder Definition > General Attributes screen is displayed:

   12:46:26 **** ENTIRE OUTPUT MANAGEMENT **** 2015-02-02 User ID XYZ - Folder Definition >General Attributes- Folder Name .............. #Inbasket_______ Description ....... __________________________________________________ List Layout .......... 2 1 = Active Report summary 2 = Active Report list (descriptive attributes) 3 = Active Report list (technical attributes) Default Location ..... B (use ? for valid values) Linked Folder User ID ........... ________ Folder Name ....... ________________ Command => ___________________________________________________________________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Add Exit Flip Do Undo Menu

2. On this screen, you define the attributes of a folder. The fields are described under Attributes of a Folder.

Linking a Folder

There are to ways to link folders:

• The owner of the original folder uses the function LF to define a new folder for another user.

• The owner of the original folder uses the function AU to grant permisson to another user; the user with permission defines a new folder with the field Linked Folder filled.

To make a folder that belongs to your user ID available to other users:

• On the Active Reports > Folder Maintenance screen, enter the line command LF next to the folder to be linked. The Folder Definition > Link Folder to Folder screen is displayed:

  09:44:39 **** ENTIRE OUTPUT MANAGEMENT **** 2015-08-02 User ID XYZ - Folder Definition >General Attributes- For User ............. ________ Folder Name .............. Summary_________ Description ....... __________________________________________________ List Layout .......... 1 1 = Active Report summary 2 = Active Report list (descriptive attributes) 3 = Active Report list (technical attributes) Linked Folder User ID ........... XYZ Folder Name ....... Summary Command => ___________________________________________________________________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Add Exit Flip Do Undo Menu

Special PF Keys

Key	Name	Function
PF2	Add	Link another folder.

Fields

Field		Explanation
For User		Enter the user ID for which you want to create a folder.
Folder	Name	Enter the name of the folder you want to create.
	Description	Enter a short description for the folder.
List Layout		You can define how active reports are listed in the folder.
Linked Folder	User ID	The user ID of the current folderfor which the link is being created.
	Folder Name	The name of the current folder for which the link is being created.

Copying a Folder

To copy a folder definition:

1. On the Folder Maintenance screen, enter the line command CO next to the folder you want to copy.

   A window is displayed.

2. Enter the name of the target folder in the input field provided.

   A message confirms the copying.

Modifying a Folder

To modify a folder definition:

1. On the Folder Maintenance screen, enter the line command MO next to the folder you want to modify.

   The Folder Definition > General Attributes screen is displayed for the folder you have selected.

2. Modify the attributes as desired. The fields are described under Attributes of a Folder.

   Then press PF5 (Do) or ENTER to save your modifications.

3. Depending on the COMMIT option (see SET command), you may be prompted to confirm the modifications.

Renaming a Folder

To rename a folder:

1. On the Folder Maintenance screen, enter the line command RN next to the folder you want to rename.

2. A window is displayed in which you enter the new name of the folder.

Displaying a Folder

To display a folder:

• On the Folder Maintenance screen, enter the line command DI next to the folder you want to display.

  The folder definition of the selected folder is displayed.

  The fields are described under Attributes of a Folder.

Deleting a Folder

To delete a folder:

1. On the Folder Maintenance screen, enter the line command DE next to the folder you want to delete.

2. Depending on the CONFIRM option (see SET command), you may be prompted to confirm the deletion.

A folder which contains active reports cannot be deleted.

Authorizing User Access to a Folder

You may only use this function if you have administrator status, or are owner of the folder, or have the appropriate authorization (for object type User) in your user profile.

To authorize user access to a folder:

1. On the Folder Maintenance screen, enter the line command AU next to the folder for which you want to grant authorization.

   The Authorization List window for folders is displayed.

2. To grant authorization to a new user, proceed as described in the section Authorizing User Access to Objects.