Calendars are used to define retention periods for storage and archiving. Retention periods are specified as a number of days, counting either all days or only working days. In a calendar, you specify which days are to be considered working days and which are not. Non-working days can be:

• annual holidays = non-working days which occur once a year (for example, public or private holidays);

• weekly holidays = non-working days which occur every week (for example, Sundays).

A calendar is identified by its name and the year to which it refers.

A calendar always applies to one year. To ensure the correct calculation of retention periods across the turn of the year, you have to define a corresponding new calendar of the same name for the next year. If a retention period exceeds the end of the year, and a corresponding calendar for the following year has not been defined, Entire Output Management will calculate the retention period for the following year based on all days, without distinguishing between working and non-working days.

This section describes the functions available for calendars:

• Invoking Calendar Maintenance

• Adding a Calendar

• Defining Working Days and Holidays

• Modifying a Calendar

• Displaying a Calendar

• Deleting a Calendar

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Invoking Calendar Maintenance

To invoke Calendar Maintenance:

1. Enter 4 in the command line of the System Administration menu.

   The Calendar Maintenance screen is displayed:

   13:18:33 **** Entire Output Management **** 29/08/2015 User ID XYZ - Calendar Maintenance - Cmd Calendar Year ___ ________ ____ __ A-CALEND 2014 __ DEMO-CAL 2015 __ MYDATES 2014 __ __ __ __ __ __ __ __ __ __ __ __ All Command => ___________________________________________________________________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Add Exit Flip - + Menu

   This screen lists in alphabetical order all calendars which were defined by an authorized user. From this screen, you invoke the functions available for calendar maintenance.

Adding a Calendar

To add a new calendar:

1. Press PF2 on the Calendar Maintenance screen.

   The Add Calendar window is displayed.

2. In this window, you specify the following:

   Field	Explanation
   Name	The name of the calendar to be added.
   Year	The year to which the calendar is to apply.
   Default	The name of a calendar to initialize the calendar to be added.

3. When you have entered the name and the year, the Calendar screen is displayed, showing the first half of the year:

   13:22:20 **** Entire Output Management **** 29/02/2015 - Calendar NEW-CAL Year 2005 - January February March Monday 4 11 18 25 1 8 15 22 1 8 15 22 29 Tuesday 5 12 19 26 2 9 16 23 2 9 16 23 30 Wednesday 6 13 20 27 3 10 17 24 3 10 17 24 31 Thursday 7 14 21 28 4 11 18 25 4 11 18 25 Friday 1 8 15 22 29 5 12 19 26 5 12 19 26 Saturday 2 9 16 23 30 6 13 20 27 6 13 20 27 Sunday 3 10 17 24 31 7 14 21 28 7 14 21 28 April May June Monday 5 12 19 26 3 10 17 24 31 7 14 21 28 Tuesday 6 13 20 27 4 11 18 25 1 8 15 22 29 Wednesday 7 14 21 28 5 12 19 26 2 9 16 23 30 Thursday 1 8 15 22 29 6 13 20 27 3 10 17 24 Friday 2 9 16 23 30 7 14 21 28 4 11 18 25 Saturday 3 10 17 24 1 8 15 22 29 5 12 19 26 Sunday 4 11 18 25 2 9 16 23 30 6 13 20 27 Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--- Help Exit Wkdy - + - +

   With PF7 and PF8 you can switch between the displays of the first half (January to June) and the second half (July to December) of the year.

Defining Working Days and Holidays

Non-working days (annual holidays and weekly holidays) are highlighted on the Calendar Definition screen, working days are shown without highlighting.

To change a working day to an annual holiday, or vice versa:

• On the Calendar Definition screen, place the cursor on the respective date, and overwrite the date with any character.

  The display (highlighted or not) will change accordingly.

To define weekly holidays:

1. Press PF4 (Wkdy) on the Calendar Definition screen.

   A window with the days of the week is displayed:

   +------------------------------------+ ! ! ! - Calendar MYCAL Year 2008 - ! ! ! ! ! ! Please mark weekly holidays ! ! ! ! _ Monday ! ! _ Tuesday ! ! _ Wednesday ! ! _ Thursday ! ! _ Friday ! ! S Saturday ! ! S Sunday ! ! ! ! S Set R Reset ! ! ! ! PF3 End ! ! ! +------------------------------------+

2. Mark with "S" the days which are to be weekly holidays.

   To define a weekly holiday as a working day again, mark it with "R".

   The changed status will be shown on the Calendar Definition screen by appropriate highlighting or non-highlighting.

Modifying a Calendar

To modify a calendar:

1. On the Calendar Maintenance screen, enter MO in the Cmd field preceding the calendar you want to modify.

   The Calendar Definition screen is displayed for the calendar you have selected.

2. You can modify the calendar as described under Defining Working Days and Holidays.

3. Then press ENTER to save your modifications.

   A message confirms the modification.

Displaying a Calendar

To display a calendar:

• On the Calendar Maintenance screen, enter DI in the Cmd field preceding the calendar you want to display.

  The calendar selected is displayed.

Deleting a Calendar

To delete a calendar:

1. On the Calendar Maintenance screen, enter DE in the Cmd field preceding the calendar you want to delete.

2. Depending on the CONFIRM option (see SET command), you may be prompted to confirm the deletion.