The section describes folders and covers the following topics:
A folder is a container for active reports. When you define a report, you can assign to it the users who are to receive the resulting active report.
Every Entire Output Management user has a folder named
#Inbasket. The active reports assigned to you will appear in this
folder.
In addition to your #Inbasket folder, you can define
other folders and transfer active reports from #Inbasket to
them.
From the list of active reports in a folder, you can then select an active report for further processing.
In addition, you can allow other users access to one of your folders.
Note:
The folder #Inbasket is created automatically when a
user ID is defined. It cannot be renamed or deleted.
| Field | Explanation | |
|---|---|---|
| Name | You have to first enter the
folder name when you create a new folder.
To change the name of an existing folder, you use the Rename function. |
|
| Description | Enter a short description for the folder. | |
| Linked Folder (User ID and Folder Name) | Another user can authorize you to use one of his/her folders (see Authorizing User Access to a Folder). To access that folder, you have to link it to one of your own folders. To do so, you select/specify the other user's ID and the other user's folder name here. | |
To list all available commands for folders:
In the object workspace, expand the Folders folder.
Select a folder and invoke the context menu.
A list of available commands is displayed.
These are:
| Command | Shortcut | Explanation |
|---|---|---|
| Authorization | F9 | Authorize all users (PUBLIC), a user group (Distribution List) or a specified user ID to access active reports filed in the folder. |
| Copy | Ctrl+C | Copy a folder. |
| Delete | Del | Delete a folder. |
| Display | Ctrl+D | Display a folder. |
| Filter | F3 | List folders according to selection criteria. |
| List | F8 | List all folders. |
| New | Ctrl+N | Create a new folder. |
| Open | Ctrl+O | Modify a folder. |
| Rename | F2 | Rename a folder. |
To list all folders:
In the object workspace, select .
Invoke the context menu and choose .
All existing folders are listed in the content pane.
To invoke a list of available commands:
Select an active report and invoke the context menu.
To list folders according to selection criteria:
In the object workspace, select Folders.
Invoke the context menu and choose .
The Filter Folders window is displayed in the content pane.
Enter your selection criterion (folder name), and choose .
Now only folders which satisfy the selection criterion appear in the expanded Folders directory in the object workspace.
To create a new folder:
Select the in the object workspace or in the folder list.
Invoke the context menu and choose .
The New Folder window is displayed in the content pane.
Enter your data. The fields are described under Attributes of a Folder.
Choose to save your data.
To copy a folder:
In the object workspace or in the folder list, select the desired folder.
Invoke the context menu.
A window is displayed.
Enter the name of the target folder in the To Folder field, and choose .
The new folder appears in the folder list.
To modify a folder definition:
Select the desired folder in the object workspace or in the folder list.
Invoke the context menu and choose .
The folder definition is displayed, and you can change it. The fields are described under Attributes of a Folder
To rename a folder:
In the object workspace or in the folder list, select the desired folder.
Invoke the context menu and choose .
Change the name of the selected folder, and press ENTER.
The folder #Inbasket cannot be renamed.
To display a folder:
In the object workspace or in the folder list, select the desired folder.
Invoke the context menu and choose .
The folder definition is displayed.
The fields are described under Attributes of a Folder.
To delete a folder:
In the object workspace or in the folder list, select the desired folder.
Invoke the context menu and choose .
A dialog is displayed, asking you to confirm the deletion.
Choose to delete the folder, or to cancel the operation.
A folder which contains active reports cannot be deleted. The
folder #Inbasket cannot be deleted either.
This function is used to allow another user access to a folder. The authorization applies to the active reports contained in the folder (not to the folder definition).
You may only use this function if you have administrator status, or are owner of the folder, or have the appropriate authorization (for object type User) in your user profile.
To authorize user access to a folder:
In the object workspace or in the folder list, select the desired folder.
Invoke the context menu and choose .
The Authorization List for the folder is displayed. It lists all users and user groups on distribution lists who are authorized for the folder, showing their authorization levels.
Invoke the context menu for the dialog and choose .
The Authorization Definition is displayed.
Enter the data for the authorization. The fields are described under Authorization Options.
Choose to save your data.
The user who has been granted authorization for another user's folder then has to specify that folder as Linked Folder in one of his/own folder definitions; see Attributes of a Folder.