Manage folder access for user groups

By default, no access privileges are defined in ARIS document storage. All users have access to all folders - including the root folder - and documents. You can limit the access to individual folders of ARIS document storage so that not all ARIS document storage users can access all folders and their contents.

Warning

If you edit the access of a user or a user group to a folder for the first time, you also have to adapt the access privileges of the remaining users or user groups accordingly. Otherwise, all the remaining users or user groups will have no access at all.

Prerequisite

You have the Document management function privilege.

Procedure

  1. Click Repository Repository.
  2. Click Documents.
  3. Click the relevant folder, and click the arrow to open the menu.
  4. Click Properties Open properties.
  5. Click Access privileges.
  6. Click Users groups.
  7. Enable the check boxes of the user groups whose access privileges you want to change.
  8. Click Edit user group association Edit access privileges. The Edit access privileges dialog opens.
  9. Enable Pass access privileges on to all subfolders if users or user groups should have access to the subfolders below the selected folder. Select the relevant access privilege from the list.
  10. Click OK.

You have restricted the access to ARIS document storage folders.

Tip

If you want to change the access privileges for a single user group, move the mouse pointer to the row of the relevant user group and click Edit Edit access privileges.