Archive process instances

Archive completed process instances regularly to avoid a large number of instances that can have a negative effect on runtime and start times in process administration and Process Governance.

Warning

To avoid data inconsistencies and possible data loss, you must not perform any of the following activities in parallel, neither manually nor scheduled:

- Deleting any Process Governance process instance, process version, or process

- Archiving Process Governance process instances

- Backup/restore tenant (containing Process Governance or ARIS document storage data)

Prerequisites

Procedure

  1. Open Process administration Process administration in ARIS Connect.
  2. Click Instances. The list of process instances is displayed.
  3. Click Filter Show/hide filter. The filter criteria are displayed.
  4. Enable (Enabled) the COMPLETED status.
  5. Click Apply filter. The list of completed process instances is displayed.
  6. Enable (Enabled) the instances to be archived. You can archive a maximum of 100 instances in one step.
  7. Click Archive instances Archive selected instances.

The instances are removed from the Instances list and are displayed in the Archived instances list.

To move instances from archive to the Instances list again, open the Archived instances list, move the mouse pointer over the relevant table row and click Unarchive archived instances Unarchive selected instances. To delete archived instances, open the Archived instances list, move the mouse pointer over the relevant table row and click Delete Delete.

Note

The archiving functionality can affect the total runtime and size of the backup.

See also

What happens when process instances are archived?