Work with projects for SAP® Cloud ALM

To use ARIS as leading BPM system to manage your business processes, you must connect ARIS with a SAP® Cloud ALM destination. You can work with projects for SAP® Cloud ALM. That means, you create and edit processes in ARIS and export them to SAP® Cloud ALM. The complete management of the processes is done in ARIS. You manage projects on database level.

The data volume that can be read from SAP® Cloud ALM must not exceed 500 MB.

All models that are exported to SAP® Cloud ALM are automatically published there. This means that these processes are directly available for the projects in SAP® Cloud ALM.

You can export the following model types to SAP® Cloud ALM:

All assignments of functions with the symbol SAP function, SAP shadow function, SAP function (value-added chain), and SAP shadow function (value-added chain) are exported if you export the project to SAP® Cloud ALM. Assignments of all BPMN functions are also exported.

Prerequisite

Add SAP® Cloud ALM destination

To use ARIS as leading BPM system to manage your business processes, you must connect ARIS with a SAP® Cloud ALM destination. To use SAP® Cloud ALM, you must configure one or more SAP® Cloud ALM destinations. You can use multiple destination if you want to connect to different SAP® Cloud ALM systems.

For this release, the interface of SAP® Cloud ALM was only available in English. Therefore, the export functionality is only released for the English accept language.

Procedure

  1. Click Application launcher Application launcher > Administration Administration. ARIS Administration opens.

  2. Click Conventions.

  3. Click SAP® Cloud ALM.

  4. Click Add Add destination. The dialog opens.

  5. Enter the URL of the SAP® Cloud ALM tenant and the URL of the SAP® Cloud authentication service.

  6. Optional: You can test the connection to SAP® Cloud ALM.

  7. Click Save.

You have added a SAP® Cloud ALM destination. The process library that contains all the processes of the ARIS system is automatically available. You can use the processes of this process library in your projects. You can have multiple processes with multiple scopes in each project.

Add processes to the process library

You must add processes to the process library first that are then used in the projects. All processes that you want to use in SAP® Cloud ALM must be contained in the process library. You can use only processes that are contained in the process library.

You can add end-to-end processes or single processes. End-to-end processes have assignments to sub-processes the represent refinements of a specific process step. Single processes are´exactly the dedicated process.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Hover the mouse over the row of the process library and click Add end-to-end processes Add end-to-end processes to add an end-to-end process or Add single processes Add single processes to add a single process.

  3. Select the processes you want to add. To find the process easier, enter the name of a process into the search field

  4. Click Save. If you have added an end-to-end process, all models contained in the end-to-end process that are assigned to SAP functions are listed. If the end-to-end process is a BPMN diagram, all assigned models are listed.

  5. Click the arrow in front of the process library to see all processes that are contained. If the type is indicated as Not managed by ARIS, these specific processes are not contained in your database or not intended to be managed by you. Click Filter by to filter the list.

You have added a process to your process library.

Open Manage SAP® Cloud ALM projects view

You can open the Manage SAP® Cloud ALM projects view.

Procedure

  1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

  2. Select a database.

  3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

The process library and the projects are displayed.

Filter the view

You can filter the processes displayed. You have two possibilities to filter the view.

Use Filter by

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Click Filter by Filter by. The dialog opens.

  3. Open the SAP hierarchy or the Status and disable the items you do not want to display.

  4. Click Apply and close the dialog.

Only the selected processes are displayed.

Use the search field

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Type a part of the name of the processes you want to display.

Only the processes that contain your input are displayed.

You can use the search field to search for any value in any column of the process list. You can also search for a region or a business process.

Refresh view

You can refresh the Manage SAP® Cloud ALM projects view.

Use Filter by

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Click Refresh Refresh.

You have refreshed the Manage SAP® Cloud ALM projects view.

Edit a process

You can edit a process. You must add missing data if the process is in state Not ready.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Click the process you want to edit. The dialog opens.

  3. Enter the required process attribute, and (optional) the country or region. Mandatory input is indicated by an Asterisk asterisk.

  4. Click Save.

If all required data are available, the status changed to New. You can export the process from the process library to SAP® Cloud ALM

Edit a process in the modeling component

You can edit a process.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Select the process you want to edit.

  3. Click More More.

  4. Click Edit process in modeling component. The model opens on a separate tab.

  5. Make you changes.

  6. Click Save Save.

You have edited a process.

As soon as the process is approved and published, you can export it to SAP® Cloud ALM.

Export processes to SAP® Cloud ALM

You can export processes to SAP® Cloud ALM. You can only export processes that have not the state Not ready. The communication between ARIS and SAP® Cloud ALM is only performed using the export functionality.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Select the processes you want to export.

  3. Click Export Export.

The selected processes including their graphics are exported to SAP® Cloud ALM and the state switches to In sync.

The log files of the export are downloaded to your hard disk. You can alternatively display the log files in ARIS Administration.

Procedure

  1. Click Application launcher Application launcher > Administration Administration. ARIS Administration opens.

  2. Click Conventions.

  3. Click SAP® Cloud ALM.

  4. Click the process library to display all log files. Click the project to display the log files of the project

  5. Click a log file.

The log file is downloaded.

The processes stay in this state until something is changed in the processes in ARIS. Changes to the model are not detected, for example, if you move an occurrence. If you delete, change, or create a new assignment, this will be detected. It is also detected if you change the name, description, region, or the business process.

The following states exist: Not ready, New, In sync, Changed, Obsolete - to be deleted. (this means, deleted in ARIS, will be deleted from SAP® Cloud ALM with the next export), and Deleted from SAP (this means, the process is deleted in SAP® Cloud ALM but still exists in ARIS).

Show process in SAP® Cloud ALM

You can display an exported process in SAP® Cloud ALM.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Select a process.

  3. Click More More.

  4. Click Show process in SAP® Cloud ALM.

  5. Enter your credentials for the SAP® Cloud ALM system, for example your e-mail address and password.

You are logged in to SAP® Cloud ALM. On the General Information tab, the process is displayed in the Accelerators area. If the exported process is an end-to-end process, all assigned models are displayed as accelerators.

If you click the model, the fact sheet of the process is displayed in ARIS.

If you click Solution Value Flow, an end-to-end process is graphically displayed.

If you click Solution Process Flow, the processes that are assigned to, for example, SAP functions in the exported end-to-end process, are graphically displayed. For a single process, the process is displayed.

Copy process from the process library to a project

The prcess library contains all processe available in the SAP system. To use the processer in different scopes, you mustYou copy eacj process after another from the process library to the scope of a project.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Select a process in the process library.

  3. Click More More.

  4. Click Copy Copy processes.

  5. Make sure that you have nothing selected and select a scope of your project. A scope can reflect, for example, the different departments of a company.

  6. Click More More.

  7. Click Paste Paste processes.

The process is added to the scope of the project.

Add process to the SAP® Cloud ALM process list from Models and objects

You can add a process to the SAP® Cloud ALM project list from Models and objects.

Procedure

  1. Click Application launcher Application launcher > Models and objects Models and objects.

  2. Navigate to the group where the process you want to add is located.

  3. Select the process.

  4. Click More More > Add to SAP® project list.

The process is added to the SAP® Cloud ALM project list and the process list is displayed.

Display process in the SAP® Cloud ALM process list from Models and objects

You can display the SAP® Cloud ALM process list from Models and objects.

Procedure

  1. Click Application launcher Application launcher > Models and objects Models and objects.

  2. Navigate to the group where the process you want to add is located.

  3. Select a process that is already part of a SAP® Cloud ALM project.

  4. Click More More > Show in SAP® project list.

The SAP® Cloud ALM project list is displayed.

Copy a process

You can copy a process.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Select a process.

  3. Click More More.

  4. Click Copy Copy processes.

You have copied a process.

You can paste the copied process in, for example, a different scope. To do so, select a scope of the same project or of a different project. Click More More. Click Paste Paste processes.

Delete a process

You can delete a process. You can not longer use a process that is deleted from your process library. The process is not deleted from the ARIS database.

If you delete a process from a scope of a project, The process is removed from the scope of the process but is still available in the process library. The state of the process is then Obsolete - to be deleted and you must export the process again to remove the process in SAP® Cloud ALM.

Procedure

  1. Open Manage SAP® Cloud ALM projects view.

    You can open the Manage SAP® Cloud ALM projects view.

    Procedure

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. Select a database.

    3. Click Manage SAP projects Manage SAP projects. The view to manage SAP® Cloud ALM projects is displayed.

    The process library and the projects are displayed.

  2. Select a process.

  3. Click Delete Delete.

The process is either deleted from the process library or removed from the scope of a project.