By default, no access privileges are defined in ARIS document storage. All users have access to all folders - including the root folder - and documents. You can limit the access to individual folders of ARIS document storage so that not all ARIS document storage users can access all folders and their contents.
Warning
If you edit the access of a user or a user group to a folder for the first time, you also must adapt the access privileges of the remaining users or user groups accordingly. Otherwise, all the remaining users or user groups will have no access at all.
Prerequisite
You have the Document administrator function privilege.
Procedure
Click Application launcher >
Documents.
Click the relevant folder, and click the arrow to open the menu.
Click More.
Click Open properties.
Click Access privileges.
Enable the check box of the user group whose access privileges you want to change
and click Edit. The Edit access privileges dialog opens.
To edit the access privileges for users, click Users, enable the check box of the user whose access privileges you want to change, and
click Edit. The Edit access privileges dialog opens.
Enable Pass access privileges on to all subfolders if users or user groups should have access to the subfolders below the selected folder. Select the relevant access privilege from the list.
Click OK.
You have restricted the access to ARIS document storage folders.
Tip
If you want to change the access privileges for multiple user groups or users, enable
the check boxes of the user groups of users and click Edit access privileges.