Databases contain all information of your models and objects, classified in groups. Only authorized users have access to database content they need for work. The content they see and the actions they can take vary depending on the granted privileges in the User management and the privileges you can define for each database.
If you have the ARIS Enterprise Admin license privilege and the Database administrator function privilege, you can manage all databases available on a tenant. Click Application launcher >
Administration >
Configuration > Databases to get an overview about all default settings for each database and whether you can
use .
For indicated databases, users can create multiple model versions. Keep in mind that for versionable databases, the amount of required memory increases. Over-sized databases can cause performance issues.
You can do the following:
In the overview table, you can change the Defaults are automatically used for a database when a user logs in.
For each database, you can select a method filter that is automatically used to log in authorized users. Filters provide users with only the information and methods relevant to them.
Click Application launcher >
Administration >
Configuration > Databases.
To change the method filter, in the Default filter column, click the filter that is currently used for the database.
If <Invalid filter> is displayed, the database was restored to the tenant but the related default method filter was not available at that time. In this case, first import the method filter and then assign it as the default filter.
Select the filter and click Save.
The method filter is automatically assigned to authorized users and user groups.
To ensure that users can read text regardless of the selected language, you can choose a default database language. The default language of a database is used to display text that was not entered in the current language. For example, names that are not entered in the current language are otherwise displayed as <Untitled>, which makes work more difficult. If users enter all language-dependent text attributes in the default language, the displayed written text is legibly, though not uniformly in one language.
To change the default language, proceed as follows.
Click Application launcher >
Administration >
Configuration > Databases.
To change the language, in the Default language column, click the language that is currently used for the database.
Select the language in which all attribute values are specified and click Save.
The selected language is used as an alternative database language. Note that you must enter all language-dependent attribute values in the selected language to prevent items from being displayed as <Untitled>.
Font formats that you create for databases define the representation of database content in models. These font formats are available only in the database for which they are created. This enables you to individually design models and deviate from the conventions defined for your company. Font formats are closely related to templates.
For each database, you can select the font format that is automatically used if users have not assigned a template to models.
Click Application launcher >
Administration >
Configuration > Databases.
To change the font format, in the Default font format column, click the font format that is currently used for the database.
Select the font format that you want to use and click Save.
The font format is automatically used to display model content if no template is assigned.
For each database, you can apply a default palette. You can change the default palette to display all model objects of a database in a different style. The ARIS default palette contains the most current symbols. The ARIS default palette (classic) contains all object symbols used in ARIS 7.2 Method.
Click Application launcher >
Administration >
Configuration > Databases.
To change the palette, in the Default palette column, click the palette that is currently used for the database.
Select the palette and click Save.
The palette is assigned as the default palette. All objects are displayed in the database using the symbols of the selected palette.
If you have switched from the classic to the current symbol palette, all model objects are enlarged. Therefore, you may need to adapt the layout of the models in ARIS Architect.
You can add databases to the tenant and make them available to authorized users.
Click Application launcher >
Administration >
Configuration > Databases.
Click Create database.
Enter the database name. You can enter numbers, spaces, letters, and the following special characters: - _ . ( ). Note that using special characters can cause problems when such databases are called by command-line tools and special characters are not escaped correctly.
Optional: Select whether the database should be empty or filled with predefined content.
Optional: Specify the default filter. This option is disabled if you have selected a predefined content.
Enable Versionable if you want to allow users to create multiple model versions. Keep in mind that for versionable databases, the amount of required memory increases.
Click Create.
The database is added to the list. Specify all database Properties as required.
a database
You can restore databases using ADB backup files that you created in ARIS, ARIS Architect, or Tenant Management for ARIS version 7.2 and later. You can also use the Restore database function to copy databases to multiple tenants or to convert an existing database to a versionable database.
Click Application launcher >
Administration >
Configuration > Databases.
Select the database and click
Restore. Make sure that sufficient disk space is available for restoring large databases.
This may exceed the memory requirements stated in the document ARIS System Requirements.
Click Select file, navigate to the ADB backup file, and click Open.
If a database of the same name already exists on this tenant, enter a different database name. Otherwise, the action is stopped to prevent the database content from being overwritten. You can enter numbers, spaces, letters, and the following special characters: - _ . ( ). Note that using special characters can cause problems when such databases are called by command-line tools and special characters are not escaped correctly.
If the backup file is protected by a password, specify the password that was entered when the database was backed up.
If you restore a database that was backed up from ARIS 7.2, you must enter the pasword of the system user of the ARIS 7.2 system.
Choose whether you want to store multiple data versions in the restored database. Versionable databases increase the amount of memory required. To reduce the size of a versionable database, select Versionable database with current data only, no previous versions. This will only import current data from the backup file, but no versions.
Click Restore.
The database is available on this tenant.
If you selected a database, you can do the following:
a database
You can duplicate databases to use them for similar projects. A duplicated database is an exact copy of its source, but has a new GUID, so the copy has no relation to its source. This prevents accidental overwriting of data by older backup copies of the source.
Click Application launcher >
Administration >
Configuration > Databases.
Select the database and click
Duplicate.
Enter the database name that you want to use for the copy. You can enter numbers, spaces, letters, and the following special characters: - _ . ( ). Note that using special characters can cause problems when such databases are called by command-line tools and special characters are not escaped correctly.
Click Duplicate.
The database is available for all users of the tenant who have access to the source database.
Change the database settings as required.
a database
You can delete databases that you no longer want to use. Make sure that the database that you want to delete is not published in ARIS.
Warning
All data contained will be lost. Make sure to back up the database before you delete it. You can always restore a database from its backup file.
Click Application launcher >
Administration >
Configuration > Databases.
Select the database and click
Delete.
To confirm the action, click Delete.
The database is no longer available.
a database in the current language
You can change the name of a database in the current language.
Click Application launcher >
Administration >
Configuration > Databases.
Select the database and click
Rename.
Enter the database name. You can enter numbers, spaces, letters, and the following special characters: - _ . ( ). Note that using special characters can cause problems when such databases are called by command-line tools and special characters are not escaped correctly.
Click Rename.
The database is renamed.
a database
You can automatically delete object and connection definitions that do not have occurrences in any model in the database. This reduces the size of databases.
For safety, back up databases before reorganization. Then you can restore the data at any time.
Warning
If you are using an object library, you should reorganize databases only when each object definition occurs in at least one overview model. If elements have already been created for later use but do not yet occur in models, these elements are deleted during the consolidation.
Click Application launcher >
Administration >
Configuration > Databases.
Select the database and click
Reorganize.
Enable the required settings:
Delete all object and connection definitions that are not used in models
If enabled, this option deletes all definitions that are not used. If definitions were created based on user-defined method types and these method types are later deleted from the tenant configuration, the association required for reorganization is no longer available. In this case reorganization is canceled. To avoid this, automatically replace missing item types. Items for which the type assignment is missing are then automatically assigned the type specified in ARIS Method.
Delete connection definitions that are used in matrix models only
If enabled, this option deletes only connection definitions that are used in matrix models.
Replace missing symbols, model, or attribute types
If reorganization is canceled because user-defined method types were deleted, enable the required options. Items for which the type assignment is missing are then automatically assigned the type specified in ARIS Method.
Click Reorganize.
If you do not change the default settings, the result overview is displayed automatically. The result overview lists all results of the reorganization jobs cumulatively. If you disable Show always, the results are shown only if you click Show reorganization jobs.
You can check detailed results for each reorganization, download details as a text file, or delete results that you no longer need from the overview.
a database
Save the content of your databases before making any major changes.
Click Application launcher >
Administration >
Configuration > Databases.
Select the database and click
Back up. The name of the database is used as the name of the backup file.
If multiple versions are available, select the database content that you want to back up.
Workspace: Includes the editable version and the entire versioned content of a database.
Current version: Corresponds to the last versioned database content. This version includes the entire versioned content of a database.
Change list number: Number and description of a version of the database content. You can select a specific change list. This reduces the size of the backup file because only the content of the selected change list is included.
Enable the Encrypt backup file option to prevent unauthorized users from restoring the database and having full access to the content.
Enter a password and confirm it. Make sure to remember the specified password. Otherwise, you cannot restore the database content using this backup file.
Click Back up, specify the file path and file name if required, and click Save.
The file is saved according to the settings specified in your browser. If errors occur when you back up large databases, use the backup mechanism in your database management system (DBMS). Make sure that sufficient disk space is available. This may exceed the memory requirements stated in the document ARIS System Requirements.
You can restore database content based on the content saved in this file or make the databases available to multiple tenants.
To manage settings for a database, click Properties. Click
Defaults to change the default settings for a database.