Share document assigned to a model

You can share documents with other users.

Prerequisite

You have the ARIS Connect Designer license.

Procedure

  1. Open the model that contains the document you want to share.

    You can open models in different ways.

    Prerequisite

    • You have the ARIS Connect Designer license privilege.

    • The model type is allowed by the method filter in use.

    Procedure

    1. If you are authorized to use multiple databases, select the database containing the contents you want to access.

    2. Click Application launcher Application launcher > Published content Published content.

    3. Click Groups in the Classic or Processes in the Default configuration set.

    4. Select the group or process area containing the required model. The content of the selected group or process area is listed.

    5. Click the name of the relevant model.

    6. Click Diagram if you want to display the model graphically.

    7. Click Edit Edit > Edit model Edit model.

    1. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    2. In the database, select the group containing the relevant model. The content of the selected group is listed.

    3. Click the name of the model you want to open.

    1. If you are authorized to use multiple databases, select the database containing the contents you want to access.

    2. Click Application launcher Application launcher > Models and objects Models and objects. The Models and objects view in the repository is opened.

    3. Click Recent changes Recently used. All models are listed that have recently been changed or created.

    4. Click the tile of the model you want to open.

    You can select models in the Published content Published content view and open them for editing in a separate tab.

    Prerequisite

    You have the ARIS Connect Designer license privilege.

    Procedure

    1. Click Application launcher Application launcher > Published content Published content.

    2. Click Groups in the Classic or Processes in the Default configuration set.

    3. Navigate to the relevant model.

    4. Click the name of the model you want to edit.

    5. Click Edit Edit > Edit model Edit model. The model opens on an individual tab.

    6. Make the required changes.

    7. Click Save Save.

    Your changes are saved in the model.

    1. If you are authorized to use multiple databases, select the database containing the contents you want to access.

    2. Click the Search field and enter a term that is included in the model name. The search results list all models that have the term in their name.

    3. In the Models category, click the name of the model you want to open.

    The model opens on a separate tab.

  2. Click Properties Properties.

  3. Activate the Documents tab.

  4. Select the document you want to share with another user.

  5. Click Share model Share document. The corresponding dialog opens.

  6. Select the user you want to share the document with.

  7. Enable Send copy to me to receive a copy of the message, if required.

  8. You can also enter a subject and a comment.

  9. Click Submit.

The selected user receives an e-mail containing the information you entered and a link to the corresponding document.

This workflow is a part of ARIS. It can be customized if required. For example, you can change e-mail texts, add notifications, make changes to dialogs, etc. The integration of complex workflows (standard RCM, change management, etc.) requires the YCSPG or the YDCPG ARIS server license extension pack: Process Governance.