You can send change requests for documents to the document manager for documents in ARIS.
Prerequisite
You have the ARIS Connect Designer license.
The technical user arisservice has the function privilege Document administrator.
Procedure
the model that contains the document for which you want to submit a change request.
You can open models in different ways.
Prerequisite
You have the ARIS Connect Designer license privilege.
The model type is allowed by the method filter in use.
Procedure
If you are authorized to use multiple databases, select the database containing the contents you want to access.
Click Application launcher >
Published content.
Click Groups in the Classic or Processes in the Default configuration set.
Select the group or process area containing the required model. The content of the selected group or process area is listed.
Click the name of the relevant model.
Click Diagram if you want to display the model graphically.
Click Edit >
Edit model.
Click Application launcher >
Models and objects. The Models and objects view in the repository is opened.
In the database, select the group containing the relevant model. The content of the selected group is listed.
Click the name of the model you want to open.
If you are authorized to use multiple databases, select the database containing the contents you want to access.
Click Application launcher >
Models and objects. The Models and objects view in the repository is opened.
Click Recently used. All models are listed that have recently been changed or created.
Click the tile of the model you want to open.
You can select models in the Published content view and open them for editing in a separate tab.
Prerequisite
You have the ARIS Connect Designer license privilege.
Procedure
Click Application launcher >
Published content.
Click Groups in the Classic or Processes in the Default configuration set.
Navigate to the relevant model.
Click the name of the model you want to edit.
Click Edit >
Edit model. The model opens on an individual tab.
Make the required changes.
Click Save.
Your changes are saved in the model.
If you are authorized to use multiple databases, select the database containing the contents you want to access.
Click the Search field and enter a term that is included in the model name. The search results list
all models that have the term in their name.
In the Models category, click the name of the model you want to open.
The model opens on a separate tab.
Click Properties.
Activate the Documents tab.
Enable the check box of the relevant document.
Click Submit change request. The corresponding dialog opens.
Enter a title and a description for your request.
Select the priority with which the request is to be handled.
Click Submit.
You will automatically receive a confirmation notification.
The document manager receives the change request by e-mail with a link to the relevant document and a link to edit the associated task.
Once the document manager has processed the request, the applicant receives a message by e-mail.
If the change request is accepted, the person who is to implement the changes receives
an e-mail including a link to the associated task in My tasks and the information added. After processing and approval - or rejection -, the applicant
receives an e-mail including the information that the change requests have been implemented
- or rejected.
This workflow is a part of ARIS. It can be customized if required. For example, you can change e-mail texts, add notifications, make changes to dialogs, etc. The integration of complex workflows (standard RCM, change management, etc.) requires the YCSPG or the YDCPG ARIS server license extension pack: Process Governance.