Manage folder access for user groups or users

By default, no access privileges are defined in ARIS document storage. All users have access to all folders - including the root folder - and documents. You can limit the access to individual folders of ARIS document storage so that not all ARIS document storage users can access all folders and their contents.

Warning

If you edit the access of a user or a user group to a folder for the first time, you also must adapt the access privileges of the remaining users or user groups accordingly. Otherwise, all the remaining users or user groups will have no access at all.

Prerequisite

You have the Document administrator function privilege.

Procedure

  1. Click Application launcher Application launcher > Documents Documents.

  2. Click the relevant folder, and click the arrow to open the menu.

  3. Click More More.

  4. Click Properties Open properties.

  5. Click Access privileges.

  6. Enable the check box of the user group whose access privileges you want to change and click Edit Edit. The Edit access privileges dialog opens.

    To edit the access privileges for users, click Users, enable the check box of the user whose access privileges you want to change, and click Edit Edit. The Edit access privileges dialog opens.

  7. Enable Pass access privileges on to all subfolders if users or user groups should have access to the subfolders below the selected folder. Select the relevant access privilege from the list.

  8. Click OK.

You have restricted the access to ARIS document storage folders.

Tip

If you want to change the access privileges for a multiple user groups or users,enable the check boxes of the user groups of users and click Edit user group association Edit access privileges.