A confirmation process is automatically generated by the confirmation process scheduler at the specified start date. With confirmations, a company can prove that users were informed about published ARIS content or related changes, for example, changes in guidelines or processes, and that the employees confirmed to adhere to these. Confirmations can be used, for example, for audits, corporate governance systems, or a quality management system.
You can define confirmation process schedulers on factsheets of objects and models (ARIS items). After the confirmation process scheduler is activated and the start date has been reached, the confirmation process and the confirmations are automatically generated.
The users responsible are notified automatically by e-mail. The users assigned to confirmation processes, the addressees, then confirm the published information. All users and user groups in ARIS can be assigned as addressees. As soon as all addressees have accepted their confirmations, the confirmation owner is notified that the confirmation process was completed. If not all addressees have accepted their confirmation by the due date, all open confirmations are closed and set to Not completed status and the confirmation owner receives a notification with the number of accepted and not completed confirmations. Confirmations can have the status open, accepted, and not completed.