IT Inventory

Screen layout [IT Inventory]

IT Inventory is an excellent tool for system managers, system administrators, and IT architects. The decentralized concept enables users to provide and update information on applications and technology used in a central ARIS database. This reduces the workload of IT staff and ensures that current information is used for IT planning.

Has your IT environment become more and more complex in the course of time? The more business applications you use, the more difficult you will find it to customize them for your business processes. Therefore, use IT Inventory to create the structures and transparency required to identify critical IT systems and align them with your business processes.

IT Inventory is a browser-based intuitive tool that supports you in maintaining information on applications and technology in a structured manner. Simple input screens help your colleagues to always keep the information on systems and technology up-to-date in the central ARIS database. Role-based access allows all enterprise areas to access the published information.

The IT Inventory module displays IT system fact sheets when you select an IT system. Authorized users can view IT information. System managers and their substitutes can, for example, edit information, request new systems, or delete existing systems. Only IT architects can request and manage IT projects. All actions are grouped together in the IT Inventory module under Manage requests, and can be approved or declined by the relevant system managers and their substitutes.

IT Inventory is based on the established ARIS Publisher Server technology together with ARIS and ARIS Server, which is why no further installation is required for the default configuration. For IT Inventory to be available you only need to update the license for the ARIS Publisher Servers.

IT Inventory is created from ARIS as a Publisher export of your database. For illustration purposes, the default layout includes demo database content based on the Enterprise Architecture Management and IT Inventory modeling conventions. The conventions are described in the ARIS help. The IT Inventory conventions are located on the page Default configuration and modeling conventions for system fact sheets. You can adjust the content and functionality to suit the specific requirements of your company. Software AG or the sales partner responsible will be pleased to help you with the implementation.

Functions of IT Inventory

The user interface is divided into the following areas from left to right: Modules, Navigation, and System fact sheet view. You can change the size of specific areas by clicking a separator bar and dragging the area to the required size with the mouse button held down.

You can hide the Navigation bar by clicking the Close Close button or disabling the relevant check box.

The following functionalities are available in the IT Inventory module in addition to the standard functions (Structure of IT Inventory, Screen layout) when you have opened an IT system fact sheet:

 

System fact sheet

Displays all of the information in the IT system fact sheet that you have read privileges for.

 

Find IT systems

Enables the search for IT system fact sheets.

 

Analyze process architecture

Enables the extended search for IT system fact sheets. You can enter further filter criteria in order to search for certain process characteristics.

 

Find IT components

Enables the search for IT components. Information on IT components cannot be edited.

 

Find IT projects

Enables the search for IT projects.

 

Manage requests

Enables system managers and substitutes to submit requests for new IT systems or components. Only IT architects can request and process new IT projects.

 

Navigation check box

Shows or hides the navigation tree (system fact sheet navigation). Folders with a + contain subfolders. To expand the folder structure, click a folder or subfolder.

 

Navigation

Enables you to navigate to different information of the selected IT system. IT Inventory is based on the established ARIS Publisher Server technology together with ARIS and ARIS Server, which is why no further installation is required for the default configuration. For IT Inventory to be available you only need to update the license for the ARIS Publisher Servers.

IT Inventory is created from ARIS as a Publisher export of your database. For illustration purposes, the default layout includes demo database content based on the Enterprise Architecture Management and IT Inventory modeling conventions. The conventions are described in the ARIS help. The IT Inventory conventions are located on the page Default configuration and modeling conventions for system fact sheets. You can adjust the content and functionality to suit the specific requirements of your company. Software AG or the sales partner responsible will be pleased to help you with the implementation.

System managers or their substitutes can edit entries. Names cannot be changed.

 

Changes

Change history

Lists all changes to the IT system that have been approved by the system manager.

 

Approve changes

Lists all properties of the IT system that have been changed by the system managers or their substitutes. System managers or their substitutes must approve or decline these changes.

 

Overview

Non-specified properties (mandatory field)

Lists all properties of the IT sytem that are identified as mandatory fields, but for which no values have been entered. System managers or their substitutes can edit all entries.

 

Non-specified properties

Lists all properties of the IT system for which no values have been entered. System managers or their substitutes can edit all entries.

 

Specified properties

Lists all properties of the IT system for which values have been entered. System managers or their substitutes can edit all entries.

 

Edit all fields

Enables the edit mode for all fields on one page. You can simultaneously edit all available fields on one page.

 

Save or cancel

Ends edit mode. Changes are either saved or discarded.

This item is displayed only in edit mode.

Linked Icon Template_bp_it_inventory

Copy link

Displays the URL of the current page and selects it for copying to the clipboard (Ctrl+C).

Linked Icon Template_bp_it_inventory

Output system fact sheet

Starts the evaluation of the current data and outputs the system fact sheet as a PDF file.

The system fact sheet describes the selected system and the structure based on the current default configuration of ARIS IT Inventory. The following information is provided:

System description

describes the main system attributes, documents, persons responsible and their contact data.

Process architecture

describes processes involved or supported.

Information architecture

describes system interfaces and managed data.

Technical architecture

describes IT components in use and their standardization status.

IT infrastructure

describes system instances, and contains information on persons responsible and their contact details, and on the hardware in use.

Add to favorites

Add to favorites

When you have opened a system fact sheet, you can set a bookmark and add the page to your personal favorites.

To open your list of bookmarks, click the Favorites (Favorites, Favorites) module.

Contact [Webmaster]

Contact [system manager]

Opens an e-mail form addressed to the system manager.

Linked Icon Template_bp_it_inventory

Request deletion

Enables system managers and their substitutes to request the deletion of IT systems or IT components in their area of responsibility.

Linked Icon Template_bp_it_inventory

Edit

Depending on the field, the button enables you to enter text, change documents, or change dates.

In edit mode, you can simultaneously edit all fields on one page.

Linked Icon Template_bp_it_inventory

Add

Enables you to add entries.

Linked Icon Template_bp_it_inventory

Delete

Enables you to delete entries.

 

Show system fact sheet URL

Displays the URL of a system fact sheet and selects it for copying to the clipboard (Ctrl+C). Your system administrator defines this link. Several links can be displayed depending on the configuration.