IT Inventory is an excellent tool for system managers, system administrators, and IT architects. The decentralized concept enables users to provide and update information on applications and technology used in a central ARIS database. This reduces the workload of IT staff and ensures that current information is used for IT planning.
Has your IT environment become more and more complex in the course of time? The more business applications you use, the more difficult you will find it to customize them for your business processes. Therefore, use IT Inventory to create the structures and transparency required to identify critical IT systems and align them with your business processes.
IT Inventory is a browser-based intuitive tool that supports you in maintaining information on applications and technology in a structured manner. Simple input screens help your colleagues to always keep the information on systems and technology up-to-date in the central ARIS database. Role-based access allows all enterprise areas to access the published information.
The IT Inventory module displays IT system fact sheets when you select an IT system. Authorized users can view IT information. System managers and their substitutes can, for example, edit information, request new systems, or delete existing systems. Only IT architects can request and manage IT projects. All actions are grouped together in the IT Inventory module under Manage requests, and can be approved or declined by the relevant system managers and their substitutes.
IT Inventory is based on the established ARIS Publisher Server technology together with ARIS and ARIS Server, which is why no further installation is required for the default configuration. For IT Inventory to be available you only need to update the license for the ARIS Publisher Servers.
IT Inventory is created from ARIS as a Publisher export of your database. For illustration purposes, the default layout includes demo database content based on the Enterprise Architecture Management and IT Inventory modeling conventions. The conventions are described in the ARIS help. The IT Inventory conventions are located on the page Default configuration and modeling conventions for system fact sheets. You can adjust the content and functionality to suit the specific requirements of your company. Software AG or the sales partner responsible will be pleased to help you with the implementation.
Functions of IT Inventory
The user interface is divided into the following areas from left to right: Modules, Navigation, and System fact sheet view. You can change the size of specific areas by clicking a separator bar and dragging the area to the required size with the mouse button held down.
You can hide the Navigation bar by clicking the Close button or disabling the relevant check box.
The following functionalities are available in the IT Inventory module in addition to the standard functions (Structure of IT Inventory, Screen layout) when you have opened an IT system fact sheet:
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Displays all of the information in the IT system fact sheet that you have read privileges for. |
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Enables the search for IT system fact sheets. |
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Enables the extended search for IT system fact sheets. You can enter further filter criteria in order to search for certain process characteristics. |
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Enables the search for IT components. Information on IT components cannot be edited. |
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Enables the search for IT projects. |
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Enables system managers and substitutes to submit requests for new IT systems or components. Only IT architects can request and process new IT projects. |
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Shows or hides the navigation tree (system fact sheet navigation). Folders with a + contain subfolders. To expand the folder structure, click a folder or subfolder. |
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Enables you to navigate to different information of the selected IT system. IT Inventory is based on the established ARIS Publisher Server technology together with ARIS and ARIS Server, which is why no further installation is required for the default configuration. For IT Inventory to be available you only need to update the license for the ARIS Publisher Servers. IT Inventory is created from ARIS as a Publisher export of your database. For illustration purposes, the default layout includes demo database content based on the Enterprise Architecture Management and IT Inventory modeling conventions. The conventions are described in the ARIS help. The IT Inventory conventions are located on the page Default configuration and modeling conventions for system fact sheets. You can adjust the content and functionality to suit the specific requirements of your company. Software AG or the sales partner responsible will be pleased to help you with the implementation. System managers or their substitutes can edit entries. Names cannot be changed. |
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Lists all changes to the IT system that have been approved by the system manager. |
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Lists all properties of the IT system that have been changed by the system managers or their substitutes. System managers or their substitutes must approve or decline these changes. |
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Non-specified properties (mandatory field) Lists all properties of the IT sytem that are identified as mandatory fields, but for which no values have been entered. System managers or their substitutes can edit all entries. |
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Lists all properties of the IT system for which no values have been entered. System managers or their substitutes can edit all entries. |
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Lists all properties of the IT system for which values have been entered. System managers or their substitutes can edit all entries. |
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Enables the edit mode for all fields on one page. You can simultaneously edit all available fields on one page. |
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Ends edit mode. Changes are either saved or discarded. This item is displayed only in edit mode. |
Displays the URL of the current page and selects it for copying to the clipboard (Ctrl+C). |
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Starts the evaluation of the current data and outputs the system fact sheet as a PDF file. The system fact sheet describes the selected system and the structure based on the current default configuration of ARIS IT Inventory. The following information is provided: describes the main system attributes, documents, persons responsible and their contact data. describes processes involved or supported. describes system interfaces and managed data. describes IT components in use and their standardization status. describes system instances, and contains information on persons responsible and their contact details, and on the hardware in use. |
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When you have opened a system fact sheet, you can set a bookmark and add the page to your personal favorites. To open your list of bookmarks, click the Favorites (Favorites, Favorites) module. |
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Opens an e-mail form addressed to the system manager. |
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Enables system managers and their substitutes to request the deletion of IT systems or IT components in their area of responsibility. |
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Depending on the field, the button enables you to enter text, change documents, or change dates. In edit mode, you can simultaneously edit all fields on one page. |
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Enables you to add entries. |
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Enables you to delete entries. |
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Displays the URL of a system fact sheet and selects it for copying to the clipboard (Ctrl+C). Your system administrator defines this link. Several links can be displayed depending on the configuration. |