Assign function privileges (users/user groups)

To perform certain actions in a database, users need the related function privileges that you can assign for each database. The database-related function privileges come in addition to the function privileges that can be assigned tenant-wide in ARIS Administration. You can assign function privileges via user groups, as well. Users which have the Database administrator function privilege in the ARIS Administration are system users. System users have all function privileges for all databases of a tenant and can access all database groups.

You can assign function privileges to provide users and user groups with specific functionality and thus control their authorizations across a database.

Attribute formatting

Users with this function privilege can format text attributes.

Change Management

Users with this function privilege can:

  • modify proposals

  • propose and modify measures

  • specify end dates for measures

  • set priorities

  • define persons responsible

Database backup

Users with this function privilege can back up the database.

Database export/import

In ARIS Architect, users can transfer content from one database to another.

Database management

Users with this function privilege can:

  • edit database properties

  • edit database attributes

  • create, modify, and delete languages

Database reorganization

Users with this function privilege can reorganize the database.

Font format management

Users with this function privilege can create, change, or delete font formats in the database either in ARIS Administration or on the Administration tab in ARIS Architect.

Lock permanently

Users with this function privilege can lock group content, objects, and models during Release Cycle Management. Permanently locked database items are displayed, but they can only be edited by the user who locked them. This user and, in ARIS Architect, system users can remove the lock.

Method changes

Users with this function privilege can change the color or line weight of objects in models by changing the Fill color, Line color, Line style, and Weight boxes on the Format > Representation > Object appearance page.

As a result, only the appearance of this object occurrence differs from the default appearance defined in ARIS Method.

To change ARIS Method you need the Configuration administrator function privilege in ARIS Administration.

Prefix management

Users with the Prefix management function privilege can manage database prefixes and change this attribute for all database items for which they have the Write access privilege.

Prefixes of a database are managed on the Administration tab on the Identifier properties page. By assigning a particular prefix to a user, you can identify the users who have created database items.

Report automation

Users with the Report automation function privilege can run reports as scheduled reports. The group Scheduled reports is displayed in the Explorer tree.

Show user management

Displays the database items Users and User groups on the Administration tab. Users with this function privilege cannot edit users/user groups.

User management

Displays the database items Users and User groups on the Administration tab.

In ARIS Architect, click ARIS > Show Administration Administration.

Users with this function privilege can edit user groups and users who are not system users.

Users can only assign privileges which they have themselves.

In addition to database-wide functional privileges, there are tenant-wide functional privileges.

Function privileges provide users with specific functions and control their privileges. Additionally, the user must be assigned to a license privilege. You can assign function privileges to users or user groups. Additional privileges can be assigned in each ARIS product at the database level.

Prerequisites

Procedure

  1. In ARIS Architect, click ARIS > Show Administration Administration.

  2. Click Navigation Navigation in the bar panel if the Navigation bar is not activated yet.

  3. Log in to the database.

  4. In the Navigation bar, click Users Users or User groups User groups.

  5. In the table, right-click the user or user group, and select Properties Properties.

  6. Click Function privileges on the Selection tab.

  7. In the Assign column, click the relevant function privileges. You can assign only function privileges that are assigned to you, too.

    You cannot change function privileges for system users.

    If you selected User in the Navigation bar and are logged on as system user, you can enable the System user check box. This user receives all function and access privileges.

  8. Click OK.

The function privileges are now assigned for this database.

For users to be able to view specific content of the database, you assign access privileges to them.