Find dialog > DMS

If your ARIS Server is connected with document management systems (DMS) you can look for documents from ARIS and Web exports on these systems.

Select the search criteria.

Look in

Path to the group in which you have started the search. You can change the starting point for the search by clicking the Browse (...) button and selecting a different group.

Group

Enables you to select database groups to be browsed recursively.

In this case, only those documents linked to elements using the Document Link 1 to Document Link 4 attributes and saved in the selected groups will be browsed in document management systems.

Browse (...)

Enables you to change the group in which you want the search to begin.

Entire DMS

Also enables you to search for documents that are not currently linked to  ARIS elements.

All documents are then browsed in document management systems.

DMS

Document management systems (DMS) whose content will be browsed.

A DMS must be connected to the current ARIS Server by your administrator.

To select, click Browse (...), and select the relevant systems.

Browse (...)

Enables you to select document management systems. These systems must be connected to the current tenant by your administrator.

Find what

Character string to be found.

Do not use any placeholders, such as * or ?. These characters are treated as text in this search.

You can restrict the search using the following entries:

File name

Browses the file names.

Tags

Browses meta-attributes in the DMS.

Contents

Browses the text of the documents.

All

Browses all of the elements described above.

Start

Starts the search.

Result

Table containing all documents found that match the search criteria.

To open a document, double-click an entry in the File name, File format, DMS, or Document title column. The document is downloaded from the DMS.

If you want to change the sequence of columns in the table, click the column title to be moved, hold down the left mouse button, and drag the title to the relevant position. To resort within a column, click one of the column titles:

File name

Name under which the document is saved in the DMS.

File format

Type of document, for example, DOC, TXT, PDF, etc.

DMS

System in which the document is managed.

Document title

Title that is specified for the Document Title attribute.

Document link

Database items linked to the document.

Additional functions are available in the pop-up menu for these entries.