Privileges required for documents from document management systems?
In order to access documents, users require the following privileges for the corresponding document management system.
Read function privilege
Users can only view a list of documents for which they have at least the Read function privilege.
Write function privilege
To upload documents, users must be granted write access to the document management system they are using. As a result, the Upload document dialog only displays the document management systems to which documents can be uploaded. As soon as users select one of these document management systems, the system checks whether they have the Write function privilege. After users have logged into the document management system, they can select a folder for which they have the Write function privilege.
If users want to overwrite a document from the document management system but do not have the Write function privilege for that document, a corresponding message is displayed. In this case, users can save the document under a different name.
Violations of internal conditions of a document management system can occur when uploading a document. For example, the maximum document size may be exceeded or a file extension is used that the document system does not allow. In this case, an error message is displayed.