Manage users

This use case provides a comprehensive description of all procedures that administrators must carry out for a tenant so that all authorized employees can work with ARIS Architect.

We recommend that you use ARIS Administration to manage users, user groups, privileges, licenses, documents, configurations, and processes in ARIS Connect. This is what the use case is based on. Using User Management is advisable only for users of ARIS Risk & Compliance Manager, ARIS Publisher, PPM, and MashZone.

Scenario

After installation, the following system users exist: 'superuser' and 'system'. They are responsible for the user management of all tenants. The server was started, the password for the system user superuser has not been changed yet.

User management in ARIS Administration

  1. Open ARIS Administration and log in as 'superuser'.
  2. Change the passwords for the users 'superuser' and 'system'.
  3. Import the license purchased.
  4. Create users or synchronize them from your LDAP system.
  5. Create user groups or synchronize them from your LDAP system.
  6. Assign a user group to the user.
  7. Assign function privileges to the user, if required.
  8. Assign license privileges to the user.

Users can now log in in line with their assigned privileges. Product-specific privileges are assigned in each ARIS product.

User management in ARIS Architect

These actions can also be carried out by users with the Database administrator and User administrator function privileges in databases.

  1. Start ARIS Architect.
  2. Log in as system user and connect, for example, to the default tenant.

    Use the new password that you just changed in ARIS Administration. ARIS Architect starts.

  3. Create databases. All users with the Database administrator database function privilege can do so.
  4. Assign access privileges for database groups. These actions can be carried out by all users with the User administrator database function privilege.
  5. Assign database-specific function privileges to users and user groups.
  6. Create additional system users (Create system user for a database, Make a user a system user).
  7. Assign filters to users and user groups.

All users with the corresponding privileges can work with ARIS Architect. For new databases, these privileges must be assigned by authorized users. Further procedure descriptions are available in the ARIS Administration help (<user names> > Help).

ARIS video tutorial

ARIS Architect 'Administration' tab versus ARIS Administration (approx. 1 minute)