Archive completed process instances regularly to avoid a large number of instances that can have a negative effect on runtime and start times in Process administration and Process Governance. Archiving instances gives you the following advantages:
You can only archive instances that have the status Completed.
During archiving, the data of the corresponding instances is moved from the Process Governance database to an archive entry of ARIS document storage. Each tenant has its own archive. The information about simulation, recurrence, and substitution is not archived. If you want to automatically archive process instances, for example every night at a certain time, write a report in ARIS Script and schedule it. This is done in ARIS Architect.
Warning
To avoid data inconsistencies and possible data loss, you must not perform any of the following activities in parallel, neither manually nor scheduled:
- Deleting any Process Governance process instance, process version, or process
- Archiving Process Governance process instances
- Backup/restore tenant (containing Process Governance or ARIS document storage data)
Prerequisites
Procedure
The instances are removed from the Instances list and are displayed in the Archived instances list.
To resume the operation, open Archive history, click Resume in the row of the previously suspended archiving execution. This is also helpful if an operation was suspended automatically, for example, during a backup.
Your operations were performed.
Alternatively, you can archive all completed instances of a process version. To do so, click the relevant process version under Processes, then click Archive all completed instances.
The archiving functionality can affect the total runtime and size of the backup.