Create user

Create a user for authorized employees. The default users system, superuser, arisservice, and guest are created automatically. You can create additional system users.

Prerequisite

You have the User administrator function privilege.

Warning

If this user is also modeled in an organizational chart, all differing data and assignments are overwritten when the executable process is subsequently generated or the organizational chart is updated. This does not apply to LDAP users.

To prevent this, enable the attribute Consider user group association from user management.

Procedure

  1. Click User management User management. The list of users is displayed.
  2. Click Create user Add user. The Create user form opens.
  3. Enter the user name, first and last name, e-mail address, if applicable, and password. If no password was specified for the user, a password is automatically generated for the first login and sent to the user. After the first login, the password must be changed. If a user that already exists in the LDAP system is created, the user name must match. The e-mail address is transferred automatically. For the other specifications you can enter any characters you wish because this information will automatically be transferred from the LDAP system after the user is created.

    The user name does not necessarily have to correspond to a person's first or last name. In order to comply with the GDPR, a randomly selected character string is used, or an abbreviation of the first and/or last name.

  4. Click Save. The details view of the user is displayed. If no password was specified for the user, a password is automatically generated for the first login and sent to the user. After the first login, the password must be changed.
  5. Assign a user group to the user, if required.
  6. Click Associated user groups.
  7. Click Edit user group association Edit assignment. The Associate user groups dialog opens.
  8. Enable the check boxes of the relevant items in the box of the available items, then click Right arrow Add. The items are transferred to the box of the associated items. To remove items from the associated items box, enable the check boxes of the relevant items in this box, and click Left arrow Remove. To associate all available items, click Double arrow right Add all, and click Double arrow left Remove all to remove all items.
  9. Click Save Save.
  10. Click Privileges. The list of function privileges is displayed. A distinction is made between privileges assigned directly and those assigned via a user group.
  11. Enable (Enabled) the check boxes of the privileges whose assignment you want to add.

    In order to make a user a system user, enable all function privileges.

  12. Click License privileges. A distinction is made between privileges assigned directly and those assigned via a user group.
  13. Enable (Enabled) the check boxes of the privileges whose assignment you want to add.

The user is created with the corresponding user group and privilege assignments. The user cannot be created if a mandatory field was not filled out or a user name was entered that is already in use by another user in the system. LDAP users are indicated by a different symbol (LDAP user) than the other users (Users).

Additional information about the user is displayed under Attributes.

To transfer a user's group and privilege assignments to a new user, go to the overview of users and click Copy user in the row of the relevant user. Enable the check box of assignments to be transferred and add the remaining data, such as user name, first and last name, etc. of the new user.